Academic Support Assistant, Mathematics / Earth & Space Science
- Employer
- Columbus State University
- Location
- Columbus
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Academic Support Assistant, Mathematics / Earth & Space Science
Job ID: 228188
Location: Columbus State University
Full/Part Time: Full-Time
Regular/Temporary: Regular
Job Summary
The College of Letters and Sciences at Columbus State University has an opening for an Academic Support Assistant. This position provides office management and support to the chairs, faculty, staff and students in the Departments of Mathematics and Earth and Space Science. It also provides supervision to student employees, and maintains various departmental records. The position also serves as liaison between the departments and internal and external constituents.
Responsibilities
Significant responsibilities include but are not limited to:
- Provides support including responding to inquiries received via telephone, e-mail, mail, and in person. Greets office visitors, provides information, or directs the inquiry to the appropriate department and/or individual to respond.
- Answers and responds to requests for information about the department
- Acts as liaison between faculty, students and other university units/departments and centralized services pools.
- Maintains filing systems and departmental records including majors, advisor-advisees, graduation lists, donor lists, scholastic awards and scholarship recipients for the departments.
- Maintains all departmental files, faculty records and ledger of departmental inventory.
- Assists with faculty searches in preparing and maintaining applicants data for both units/departments.
- Assists Chairs with the collection, distribution and forward movement of new hires including use of Manager Self-Service and Docusign.
- Assists Chairs with the preparation of materials for new faculty and student assistant hires and assembles new hiring packets for both units/departments.
- Processes various departmental documents such as preparing and reviewing reports and documents including Part-Time faculty agreements, contracts, CPR and APR reports.
- Coordinates new faculty onboarding needs, i.e. offices, computers, keys, mailboxes, distribution lists, etc.
- Prepares and reviews reports and other documents as directed by the Chairs and /or departmental committees.
- Makes copies and scans tests, exams, handouts and other items as needed for classes and the departments.
- Acts as liaison between faculty and the office of Accommodation and Accessibility in the distribution of exams for students with accommodation.
- Works with the various campus offices to help ensure policy and guidelines are met.
- Processes incoming mail and handles any mass and/or special mailings for the departments.
- Assist Chairs with supervision of student assistants and maintaining their records.
- Assists in planning and executing conferences, workshops, meetings and other departmental events including;
- Maintains appointment schedules and calendars for Chairs, and handles room reservations for faculty, students and departmental events.
- Works with CSU ADVISE for students to be properly advised and placed.
- Maintains general study guide materials and inquiries.
- Serves as liaison between the departments and Academic Center for Tutoring to communicate tutoring and peer instruction inquiries.
- Assists faculty in processing department Scholarships by posting dates, notifying financial aid and foundations, and following up on disbursements.
- Maintains the bulletin boards and informational signage as needed.
- Assists faculty in maintaining and updating content on departments' websites (including: coordinating with UITS and University Relations on updates and projects), brochures, newsletters and social media platforms.
- Collects and uploads syllabi to Syllabus Archives.
- Assists chair with submitting course information to Section Data Entry in shared services.
- Collect and submit faculty office hours to the relevant department Chairs.
- Attends department meetings and provides general support/administrative updates, takes meeting minutes and distributes for approval.
- Coordinates maintenance and repair of office equipment.
- Handles special projects and performs other general support/administrative duties as assigned by the Department Chairs/coordinator
- Coordinating and liaising with the Shared Administrative Support Services Center for requests.
Required Qualifications
Minimum qualifications include:
- Three to five years' experience in secretarial/administrative support.
- Ability to communicate effectively with others, with diplomacy, tact and confidentiality when responding to questions from students, parents, employees, supervisors, and the general public.
- Ability to work amicably with all levels of faculty, staff, management, and external constituencies.
- Time management skills and the ability to multitask are essential to the successful performance of this position.
- Working knowledge of Microsoft Office Suite with an emphasis on Word and Excel. Able to update and manage departmental websites.
- Excellent interpersonal and organizational skills.
- Ability to communicate effectively both orally and in writing. Excellent proofreading skills.
- Strong familiarity with Microsoft Office, Gmail, Google Sheets, and Google Calendar.
- Strong numerical and quantitative skills.
- Thorough knowledge of the principles of modern office management and equipment.
- Knowledge and understanding of FERPA, and the ability to maintain confidentiality with regard to student and personnel records.
- Ability to understand and follow specific instructions and procedures.
- Ability to be patient, flexible, and calm during stressful or busy times.
- Demonstrated customer service skills.
Proposed Salary
The annualized minimum salary for this position is $31,352 and includes full benefits.
Required Documents to Attach
- Cover Letter/ Letter of Application
- Resume
Contact Information
If you have any questions, please contact the Human Resources Office at 706-507-8920 or e-mail to hr@columbusstate.edu.
Equal Employment Opportunity
Columbus State University is an Affirmative Action/Equal Opportunity Employer, Committed to Diversity in Hiring.
Special Applicant Instructions
Review of applications will begin immediately and will continue until the position has been filled. All applications and required documents must be submitted using Columbus State University's online employment site and a complete packet must be submitted for full consideration.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=228188&PostingSeq=1
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Organization
Founded in 1958, Columbus State University, with an enrollment of over 8,000, is part of the University System of Georgia. CSU offers more than 70 undergraduate and graduate degree programs and is ranked among the top public regional universities in the South by U.S. News & World Report. It maintains two campuses: its original campus on 150 acres in midtown Columbus, and its RiverPark campus, nestled in the city’s historic downtown overlooking the Chattahoochee River. Columbus, Georgia, located 100 miles southwest of Atlanta and the second-largest city in Georgia, is recognized as a vibrant and contemporary cultural community, which is an asset to the university’s recruitment and retention success. With an annual economic impact exceeding $247 million, CSU is a top-10 employer in a community of 350,000 residents that is also home to world-class enterprises such as Aflac, Synovus, W.C. Bradley Company, TSYS and Ft. Benning, the U.S. Army’s Maneuver Center of Excellence headquarters. Learn more about the area and its diverse business, recreational and social amenities at visitcolumbusga.com.
The university’s 14 men’s and women’s NCAA Division II sports teams compete in the Peach Belt Conference, which adds to CSU’s vibrant campus life experience. The university serves the greater Columbus region through its abundant art, music and theatre offerings, as well as its nationally recognized outreach programs that span topics ranging from art and science appreciation to leadership development.
Guiding the university is its current seven-year strategic plan (www.columbusstate.edu/strategicplan) and the core values that undergird it and all that Columbus State is. CSU’s commitment to fostering greater inclusion and diversity, found among its core values, includes a focus on attaining “a level of diversity among faculty and staff that more closely reflects the student population.” This commitment is woven through the university’s student and employee recruitment, retention and mentoring programs.
For additional information, visit www.ColumbusState.edu .
- Telephone
- 706.507.8920
- Location
-
4225 University Avenue
Columbus
Georgia
31907
US
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