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Admissions Assistant

Employer
Florida State University
Location
Tallahassee, FL
Closing date
Jul 23, 2021

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
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Job Details

Job Title: Admissions Assistant
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 49007
Department

College of Law

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

Responsibilities

This position represents the College of Law Office of Admissions with professionalism, greeting guests, answering the multi-line phone system, and entering prospective student data into the admissions database. Schedules data reports for prospective applicant information. Schedules prospective and admitted student visits to the law school and corresponds with visitors regarding their visit. Assists with the day-to-day management of student ambassadors during office hours. Assists with the execution of the admissions marketing, social media, communication and recruiting strategic plan. Assists with preparation and implementation of on campus recruiting events. Provides administrative support to the Student Ambassador and Honors Legal Scholars Programs. Provides general administrative support for the Office of Admissions.

Responsible for managing Admissions Office outlook calendar (i.e. Recruit Events, meetings, guest visits, etc.). Keeps office apprised of daily visit schedule. Responds to requests from prospective students, College of Law constituents and outside entities for information and admissions materials and other information regarding the law school. Responsible for processing all outgoing viewbooks, etc.

Schedules all visits to the law school for prospective students and outside entities as it relates to admissions, inclusive of tours, class visits, advising, and meetings with key faculty and/or administrators. Corresponds with guests regarding all aspects of their visit (pre-visit planning through post-event follow-up). Corresponds with greater FSU and College of Law constituents in relation to scheduling guest visits. Creates internal and external itineraries for visits. Ensures the smooth execution of each guest itinerary. Ensures the following for each guest as appropriate: tracked in the law school database, sends the visit survey, coordinates as needed with other staff regarding travel stipends for admit visits. Prepares packets for all admitted student visits. Assists with the preparation for and implementation of on campus recruit events.

Responsible for creating new recruit events in the law school database (both internal events and events to be published to the online recruiting calendar). Enters or uploads prospects and applicants affiliated with designated recruit events in the law school database. Assists with the execution of the Admissions Office communications plan by sending all follow up emails on behalf of recruiters through the law school database after each event once prospect data has been added to the law school database. Runs prospect and recruit event reports and sends recruit event correspondence as directed.

Processes all memos for payment related to the office purchase card, Publix cards and foundation disbursements for the Office of Admissions. Ensures the copier is fully stocked and paper inventory is maintained at all times. Serves as key operator of the copy machine and schedules maintenance as needed. Responsible for keeping office supplies and other admissions documents and forms used in recruiting stocked. Places all office supply orders as needed at the direction of management. Maintains an orderly appearance of the reception area at all time. Prints additional materials as needed. Orders additional materials as needed. Responsible for the tidy appearance and upkeep of materials in the advising office as well as the guest beverages and supplies.

Qualifications High school diploma or equivalency and two years of experience working in a professional office and/or customer service experience is required.

(Note: a combination of post-high school education may substitute for work experience at the comparable rate.)

Applicants must be extremely detail oriented, proficient with common office software (i.e. Word, Excel, PowerPoint, Outlook, Teams, Zoom) and able to quickly learn other programs. Must possess knowledge of office practices, procedures, and etiquette, have a strong customer service orientation and exhibit a positive, friendly demeanor. The ability to communicate effectively, both verbally and in writing, and to prioritize, organize, and perform multiple work assignments simultaneously, is essential.

Preferred Previous experience with front desk reception and/or event planning and scheduling is preferred.

Contact Info Jennifer Kessinger

Associate Dean for Admissions

Florida State University College of Law

[email protected]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

Anticipated Salary Range

Anticipated salary range of $28,000-$30,000

Pay Plan

This is an USPS (University Support Personnel System) position.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Schedule This position works in the office 8am-5pm Monday-Friday, with a 1-hour break for lunch. Occasional overtime hours may be required during final exams or for special events.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

The College of Law prefers that applicants attach a cover letter and resume to the online application.Applicants who are planning to apply to law school at Florida State University will not be considered for this position.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, click here or call FSU Human Resources at (850) 644-6034.

IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Organization

Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.

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