Job location: San Antonio TAMUSA Employment Type:
Full-time Posted data:
R-038789 Job Title
Administrative Associate IVAgency
Texas A&M University - San AntonioDepartment
College Of Education And Human DevelopmentProposed Minimum Salary
San Antonio, TexasJob Type
This position is responsible for maintaining department records including faculty office hours, load reports, syllabi, textbook adoptions, low-enrolled class requests, travel requests and vouchers, independent study requests, and overload requests. The administrative assistant performs other activities as needed including preparing faculty travel requests and vouchers; preparing faculty load reports; placing textbook orders; assisting faculty with the advising process; assisting faculty with their academic responsibilities; recruiting and retaining students; and compiling reports that may be required by university administration or external agencies.
This position is responsible for maintaining office records including purchasing; travel requests and vouchers; enrollment data, and caseload information. The administrative assistant performs other activities as needed including preparing travel requests and vouchers; preparing workload reports; placing supply orders; assisting business partners; taking meeting minutes; and compiling reports that may be required by university administration or external agencies.
This is a grant-funded position. Grant funded positions are time-limited and are contingent upon sufficient grant funding.
Roles and Responsibilities:
Maintains records related to the activities of the program;
Screens calls and makes appointments for the director;
Handles correspondence and prepares reports;
Maintains office equipment and assists in acquiring supplies;
Maintains active files and assists in the processing of related program information;
Assists with correspondence and maintenance of hiring files;
Assists in the preparation of travel requests and vouchers;
Prepares workload reports;
Performs other duties as assigned.
Required Education and Experience:
Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications;
Ability to multitask and work cooperatively with others;
Excellent written communication, analytical, interpersonal, and organizational skills;
Ability to work in a high stress environment;
Ability to work with sensitive information and maintain confidentiality;
Ability to work independently once given a project.
Please make sure to provide the following documents:
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Please ensure that all required documents are uploaded prior to submitting the application. Once application is submitted, no changes or revisions can be made. If you have issues with adding documents with your application, please contact HR at 210-784-2058.
Summary of Employee Benefits
In compliance with ADA, if accommodations are needed for the application process, please contact HR at (210) 784-2058.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.