Golden West College

 

Manager, Swap Meet and Evening Operations

Job# GM-007-21

Salary: $88,468.00 - $117,575.00 Annually

Deadline: Wed. 07/07/21 11:59 PM Pacific Time

 

Full job description and OFFICIAL application available ONLY at: http://50.73.55.13/counter.php?id=201006

 

Summary 

Manages the Swap Meet Operations and all tasks associated with that function.   Budget management, staffing, logistics, safety and maintains lines of communication with vendors.  Also supervises and provides customer service, instructional support, and facilitates communications among evening patrons including, but not limited to instructors, students, maintenance, and security. 

 

Distinguishing Career Features 

The Manager Swap Meet and Evening Operations is a management position responsible for all tasks associated with overall management of the Swap Meet Operations as well as providing support and supervision for evening operations.

 

Essential Duties and Responsibilities 

Specific duties may vary among departments, divisions and jobs. Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Manages the Swap Meet Operations and all tasks associated with that function.  Budget management, staffing, logistics, safety and maintains lines of communication with vendors.

• Supervises and provides customer service, instructional support, and facilitates communications among evening patrons including, but not limited to instructors, students, maintenance, and security.

• Oversees and monitors master room charts and resolves schedule conflicts with evening classes.  Coordinates room usage for regular classes, community education, and other contracted space rentals.  In the event of an urgent instructor issue, may moderate classes for a short period of time.

• Organizes community events such as swap meets.  Oversees and participates in hiring of temporary and casual part-time labor to support events.  Conducts in-service training of temporary staff on customer service and security.

• Approves all purchases and invoices from sub-contractors.  Accounts for expenditures ensuring accurate and efficient budgeting.  Reviews profit and loss spreadsheets.  Trims unnecessary costs as appropriate or finds alternatives.  

• Directs and participates in the staffing of support services.  

• Consults with administrators on, and may advance proposals for new enterprise services involving negotiation of terms, scope, budget and deliverables.

• Develop and maintain liaison with swap meet vendors, outside agencies and services.  Creates potential opportunities to increase the swap meet revenue.

• Fields questions from faculty and staff about human resources practices and student services, and enrollment/registration services for students.  Facilitates or provides responses and referrals or assigns others for follow through.

• Ensures the evening instructors have document publishing and printing support and related services.

• Works with energy management staff to communicate schedules to contribute to savings, safety, and security.

• Takes requests for facility maintenance, repair, and cleaning, overseeing custodial services and dispatching skilled maintenance through work orders.

• Responds to concerns from local community related to the Swap Meet Operation.

• Performs other related duties as assigned that support the objective of the position.

• Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.

 

Qualifications and Physical Demands

Knowledge and Skills

• The position requires specialized knowledge of college mission.  

• Requires knowledge of budget preparation, managing, and reporting. 

• Requires professional knowledge of the principles, practices, and practices of establishing and administering business support functions including retail enterprise, contract administration, and property management.    

• Requires knowledge of financial planning methods. 

• Requires high proficiency with computer skills including, but not limited to, learning management and scheduling software, word processing, spreadsheets, email, and databases. 

• Requires knowledge of advertising and marketing methods and techniques. 

• Requires knowledge of personnel management, supervision, and evaluation.   

 

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position. 

• Requires the ability to effectively manage resources. 

• Requires the ability to prepare, manage, and report budgets.  

• Requires the ability to lead and direct the work of others. 

• Requires the ability to liaison and work closely with all relevant segments of the community, program staff, and administration in respect to promoting, furthering, continuing, and maintaining the program. 

• Requires the ability to exhibit tact, courtesy, and patience in those relationships. 

• Requires the ability to maintain productive and cooperative working relationships with others especially in the community but including those with diverse educational, socioeconomic, physical, and emotional backgrounds. 

• Requires the ability to communicate effectively in English, both orally and in writing, while giving presentations, instructions, and explanations to individuals, and small or large groups. 

• Requires the ability to utilize acceptable written English language skills including standard usage, syntax, grammar, spelling, and punctuation.  

• Requires the ability to write clearly and concisely. 

• Requires the ability to read, comprehend, retain, and recall a variety of materials in English.

 

Physical Abilities

The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources. 

Essential functions will vary by position.  

As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

 

Education and Experience

This position typically requires a Bachelor’s degree in business management, educational administration, career education, or related field and four years of experience in business management, educational administration, or related fields with leadership capacity preferred. Or, any combination of education and experience which would provide the required equivalent qualifications for the position.

Licenses and Certificates

May require a driver’s license.

 

Conditions of Employment

Work is performed indoors where minimal safety considerations exist. NOTE: This position will not be mostly indoors. This individual will be on campus, working on projects which may require them to go in tight quarters or ADA accessible spaces.

 

THE COAST COMMUNITY COLLEGE DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER