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Open Level OSP Grants and Contracts Position

Boise State University
Boise, ID
Closing date
Jul 1, 2021

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
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Job Details

Job no: 495747
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations

About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.

Job Summary/Basic Function:

The Office of Sponsored Programs is advertising an open level role for the following positions:
Associate: OSP Grants and Contracts Administrator (GCA)
Intermediate: OSP Assistant Grants and Contracts Officer (AGCO)
Senior: OSP Grants and Contracts Officer (GCO)

The levels at which applicants will qualify, and duties have been broken up by level/role throughout the advertisement.

GCA LEVEL: Efficiently and timely manage the formal University acceptance of OSP Agreements and draft, review, negotiate, and resolve disputes involving OSP Agreements.
AGCO LEVEL: The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements.
GCO LEVEL: The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements.

Essential Functions:

60% of the time the GCA, AGCO, and GCO

  • OSP Agreement Processing (GCA Level Only): The GCA manages the University acceptance process for OSP Agreements. This requires daily written and verbal communications with numerous internal and external parties to ensure the timely and accurate review, negotiation, and acceptance of these agreements. Manages department software, the electronic agreement routing system, and OSP’s electronic signature process for all agreements; monitors information systems for data quality assurance; and provides customer service to numerous campus users.
  • OSP Agreement Acceptance Process: With “applicable oversight” (see below) depending on complexity, efficiently and timely does the following: sponsored agreements (grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts), non-sponsored agreements (master agreements, collaborative research agreements, nondisclosure agreements), subawards (subawards and subcontracts), procurement actions (contracts for services, purchase orders), and certain other agreements (intellectual property license agreements, releases of liability, surplus/excess property disposition agreements) (all, collectively, “OSP Agreements”):
    • Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
    • Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
    • Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
    • Documents legal terms and conditions into department software in a manner that is understandable to University faculty and staff.
    • Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.

“Applicable Oversight” means:

GCA LEVEL: Significant oversight
AGCO LEVEL: Minimal to significant oversight
GCO LEVEL: Minimal to moderate

35% of the time the GCA, AGCO, and GCO:

  • Determined by department needs

5% of Time the GCA, AGCO, and GCO

  • Perform other duties as assigned
  • Determined by department needs

Knowledge, Skills, Abilities:

  • Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines
  • Ability to work collaboratively to resolve issues
  • Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures
  • Ability to communicate clearly and effectively both orally and in writing
  • Ability to draft and implement procedures and guidelines for internal and external audiences
  • Experience performing the OSP Agreement Acceptance Process
  • Excellent customer service skills

Minimum Qualifications:

GRANTS AND CONTRACTS ADMINISTRATOR (GCA) LEVEL: Bachelor’s Degree or relevant professional experience

ASSISTANT GRANTS AND CONTRACTS OFFICER (AGCO) LEVEL: Bachelor’s Degree and 2 years similar experience or equivalent

GRANTS AND CONTRACTS OFFICER (GCO) LEVEL: Bachelor’s Degree and 5 years experience or equivalent

Preferred Qualifications:

GRANTS AND CONTRACTS ADMINISTRATOR (GCA) LEVEL: Juris Doctor Degree and one year of similar experience

ASSISTANT GRANTS AND CONTRACTS OFFICER (AGCO) LEVEL: Juris Doctor Degree and 3 years of similar experience.

GRANTS AND CONTRACTS OFFICER (GCO) LEVEL: Juris Doctor Degree and 3 years of similar experience + 2 years of same experience.

Salary and Benefits:

    GCA LEVEL: Approximately $48,068 depending on experience.AGCO LEVEL: Approximately $58,240 depending on experience.GCO LEVEL: Approximately $70,553 depending on experience.

Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at

Required Application Materials:

Please provide a resume, cover letter, and 3 professional references.

Advertised: June 10, 2021 Mountain Daylight Time
Applications close: July 1, 2021 11:55 PM Mountain Daylight Time


Working at Boise State University

Boise State University has been named one of the most innovative national universities in the country by U.S. News and World Report. Our university is designated a doctoral research institution with “high research activity” by the Carnegie Classification of Institution of Higher Education. We are home to more than 25,000 students from every state and more than 60 foreign countries.

Points of Pride:

Boise State University’s College of Education is among the top 30 public universities on the U.S. News and World Report 2020 best graduate schools list. The college has climbed in rankings every year for the last six years and offers two doctoral programs, two educational specialist degrees, 14 master’s degrees and 13 graduate certificate programs training Idaho’s future teachers and educational leaders.


Boise State’s College of Business and Economics ranked 127 out of 220 national institutions for its part-time MBA program, jumping more than 40 rankings from its previous year’s ranking of 168.


Boise State University’s College of Engineering has been recognized for its dedication to promoting diversity and awarded the Bronze Award for the 2019 ASEE Diversity Recognition Program by the American Society for Engineering Education (ASEE). The


Bronze Award is the highest level that was conferred during 2019 and distinguishes colleges who are among the nation’s leaders in inclusive excellence.


Boise State University School of the Arts will offer two new degrees in creative writing — a bachelor of arts and bachelor of fine arts — as well as a bachelor of fine arts in narrative arts beginning in fall 2018. Students at Boise State also now will be able to minor in creative writing.


Boise State students can choose from more than 200 areas of study in seven academic colleges – including the nation’s only master’s degree in raptor biology.


We’ve become Idaho’s largest graduate school through record-setting growth. A recent study showed that Boise State is one of just three universities in the nation that have ranked in the top 5 percent of graduate school growth in both of the past two decades.


Expenditures for research projects at Boise State University reached an all-time high of more than $41 million in fiscal year 2018 – an 18 percent increase over the previous year and impressive 64 percent increase since fiscal year 2014, according to data tracked by the National Science Foundation’s (NSF) Higher Education Research and Development survey.

About Our Community:

Boise State, Idaho’s largest public university, drove $667.2 million of the state’s economy in fiscal year 2015 and created 6,987 jobs across the state.  Our campus is located in one of the fastest growing high-tech cities in the nation and home to several corporate headquarters, state and federal offices, medical centers and media outlets. The city has garnered national recognition from U.S. News & World Report, Forbes and Inc. for being a great place to live, work and study, and has been dubbed one of the hottest cities for entrepreneurs. With stats like these, it’s easy to see why more than 46,000 graduates have chosen to live in the Treasure Valley after earning their degree from Boise State.

See Diversity Profile here

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