Job no: 495747About Us:
Work type: Non-Classified/Professional
Location: Boise, ID
Categories: Administration and Business Operations
Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.Job Summary/Basic Function:
The Office of Sponsored Programs is advertising an open level role for the following positions: Essential Functions:
Associate: OSP Grants and Contracts Administrator (GCA)
Intermediate: OSP Assistant Grants and Contracts Officer (AGCO)
Senior: OSP Grants and Contracts Officer (GCO)
The levels at which applicants will qualify, and duties have been broken up by level/role throughout the advertisement.
GCA LEVEL: Efficiently and timely manage the formal University acceptance of OSP Agreements and draft, review, negotiate, and resolve disputes involving OSP Agreements.
AGCO LEVEL: The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements.
GCO LEVEL: The primary purpose of this position is to efficiently and timely draft, review, negotiate, and resolve disputes and other contract administration issues involving OSP Agreements.
60% of the time the GCA, AGCO, and GCO
- OSP Agreement Processing (GCA Level Only): The GCA manages the University acceptance process for OSP Agreements. This requires daily written and verbal communications with numerous internal and external parties to ensure the timely and accurate review, negotiation, and acceptance of these agreements. Manages department software, the electronic agreement routing system, and OSP’s electronic signature process for all agreements; monitors information systems for data quality assurance; and provides customer service to numerous campus users.
- OSP Agreement Acceptance Process: With “applicable oversight” (see below) depending on complexity, efficiently and timely does the following: sponsored agreements (grants and cooperative agreements under 2 CFR Part 200, contracts under 48 CFR Parts 1 – 53, common law of contracts, and Uniform Commercial Code Article 2 contracts), non-sponsored agreements (master agreements, collaborative research agreements, nondisclosure agreements), subawards (subawards and subcontracts), procurement actions (contracts for services, purchase orders), and certain other agreements (intellectual property license agreements, releases of liability, surplus/excess property disposition agreements) (all, collectively, “OSP Agreements”):
- Drafts, reviews, and negotiates terms and conditions with Federal, State, local government, university, for-profit, non-profit, and foreign entities.
- Evaluates legal terms and conditions to ensure they do not violate applicable law/policy, the University has established procedures to comply with them, and they make sound business and programmatic sense.
- Coordinates with all academic and non-academic departments to discuss suspect terms and conditions and ensure post-award compliance with accepted terms and conditions.
- Documents legal terms and conditions into department software in a manner that is understandable to University faculty and staff.
- Flows down applicable terms and conditions from the University’s prime awards to other applicable agreements.
“Applicable Oversight” means:
GCA LEVEL: Significant oversight
AGCO LEVEL: Minimal to significant oversight
GCO LEVEL: Minimal to moderate
35% of the time the GCA, AGCO, and GCO:
- Determined by department needs
5% of Time the GCA, AGCO, and GCO
Knowledge, Skills, Abilities:
- Perform other duties as assigned
- Determined by department needs
- Ability to efficiently and timely manage many competing priorities, including the ability to satisfy sponsor deadlines
- Ability to work collaboratively to resolve issues
- Ability to represent the interests of the research enterprise to internal and external customers, including the ability to understand and explain Federal and State statutes, regulations, policies, and procedures
- Ability to communicate clearly and effectively both orally and in writing
- Ability to draft and implement procedures and guidelines for internal and external audiences
- Experience performing the OSP Agreement Acceptance Process
- Excellent customer service skills
GRANTS AND CONTRACTS ADMINISTRATOR (GCA) LEVEL: Bachelor’s Degree or relevant professional experiencePreferred Qualifications:
ASSISTANT GRANTS AND CONTRACTS OFFICER (AGCO) LEVEL: Bachelor’s Degree and 2 years similar experience or equivalent
GRANTS AND CONTRACTS OFFICER (GCO) LEVEL: Bachelor’s Degree and 5 years experience or equivalent
Salary and Benefits:
GRANTS AND CONTRACTS ADMINISTRATOR (GCA) LEVEL: Juris Doctor Degree and one year of similar experience
ASSISTANT GRANTS AND CONTRACTS OFFICER (AGCO) LEVEL: Juris Doctor Degree and 3 years of similar experience.
GRANTS AND CONTRACTS OFFICER (GCO) LEVEL: Juris Doctor Degree and 3 years of similar experience + 2 years of same experience.
GCA LEVEL: Approximately $48,068 depending on experience.AGCO LEVEL: Approximately $58,240 depending on experience.GCO LEVEL: Approximately $70,553 depending on experience.
Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.Required Application Materials:
Please provide a resume, cover letter, and 3 professional references.
Advertised: June 10, 2021 Mountain Daylight Time
Applications close: July 1, 2021 11:55 PM Mountain Daylight Time