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Office Manager - President's Leadership Program 00346

Employer
Christopher Newport University
Location
Newport News, VA

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support, Program Administration, Technology, Analysts & Programming
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Working Title:

Office Manager - President's Leadership Program 00346

Role Title:

Administrative Office Specialist III

Position Number:

00346

FLSA:

Non Exempt

Pay Band:

3

Appointment Type:

Full Time

Type of Posting:

General Public

Is Sensitive Position?:

No

Designated Personnel:

Yes

Responsible Employee:

This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

If Designated Personnel, please paste statement:

This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest:

No

Is this a restricted position subject to availability of funding?:

No

Departmental Objective:

To empower students in the President’s Leadership Program (PLP) to recognize their leadership potential and to develop personal and social responsibility for the betterment of society through a four-year co-curricular leadership education experience.

Purpose of the Position:

This position is a critical front line staff member in the University’s signature program. It coordinates multiple projects and is often one of the first contacts to identify a student who may be struggling. Furthermore, this position is a resource in the PLP Office for current and prospective PLP students and their families, for faculty, staff, guests, and the public. The position will also provide administrative and programmatic support to the PLP office staff including the Director, Associate Director, Assistant Director, Coordinator, and the PLP University Fellows. Regular duties include procurement and business related initiatives; coordination of and communication with students, faculty, staff, and the public; efficient and responsive support of 7 full-time PLP staff members, and all PLP initiatives and programs.

Knowledge, Skills, Abilities (KSA's) and/or Competencies required and preferred:

Required:

Demonstrated organizational and filing skills

Excellent communication and interpersonal skills

Proficient typing skills

Demonstrated skills of accuracy and attention to detail

Demonstrated proficiency of administrative office practices

Demonstrated professionalism

Demonstrated ability to work on tight deadline and to be thorough and precise on work

Demonstrated ability to work collaboratively as part of a multifaceted team

Ability to work independently, anticipate needs of staff, and exercise sound judgement

Demonstrated ability to work with confidential and private information

Ability to learn new computer software systems related to communication, finances, project management, student information, etc.

Ability to work in a fast paced environment

Ability to consistently meet deadlines

Demonstrated ability in providing excellent customer service

Ability to be at work 8:00 am – 5:00 pm Monday through Friday with flexibility for occasional assistance after hours and/or on weekends during busy times

Knowledge of bookkeeping practices including reconciling accounts, monitoring expenditures, and analyzing financial data

Preferred:

Demonstrated proficiency in Google Workspace (formerly known as G Suite)

Ability to quickly learn departmental, divisional, university and state procedures

Demonstrated proficiency of Microsoft Office software

Basic knowledge of a Customer Relationship Management system (CRM) such as iModules, Millennium, Banner, SalesForce, Slate, etc.

Basic knowledge of Scholar (Blackboard)

Knowledge of Commonwealth of Virginia state procurement procedures

Education, Experience, Licensure, Certification Required :

Education Required: High school diploma or equivalent

Experience Required: Experience in office management and administrative support duties. Experience using computer software programs like spreadsheets and word processing systems. Experience purchasing operational and/or event supplies. Experience working in a fast-paced, high-visibility office environment.

Education, Experience, Licensure, Certification Preferred :

Education Preferred: Associate’s degree and/or Bachelor’s degree in business, communications, education, human resources, or related field.

Experience Preferred: Experience using Google Workspace (formerly G Suite) or Google applications like GMail, Meet, Calendar, Chat Drive, Docs, Sheets, Slides, and/or Forms. Experience working in an administrative or office role within an educational setting (college campus most preferable). Experience using a Customer Relationship Management system (CRM) such as iModules, Millennium, Banner, SalesForce, Slate, etc.

Role Code:

19013

Salary Range:

$27,004 - $32,917

Conditions of Employment:

This is a classified position. New and returning classified employees are required to complete a 12-month probationary period;

Selected candidate must have the ability to be at work 8:00 am – 5:00 pm Monday through Friday with flexibility for occasional assistance after hours and/or on weekends during busy times;

This position includes Commonwealth of Virginia and CNU employee benefits;

Selected candidate must attend 2-day New Employee Orientation Program.

Posting Number:

PS484P

Posting Date:

05/26/2021

Closing Date:

06/28/2021

Open Until Filled:

No

Special Instructions to Applicants:

Christopher Newport University (CNU) will make a reasonable effort to accommodate persons with disabilities in the application and/or interview process. Persons with disabilities who require accommodation should contact the CNU Human Resources Office by calling (757) 594-7145.
CNU will only accept online applications through the jobs.cnu.edu website. Online applications must be received by midnight on the closing date indicated in a job announcement. Faxed, emailed, hand-delivered or mailed applications and attachments will NOT be accepted. Applicants are welcome to complete an online application by using computers located in the Office of Human Resources. Address: CNU North – 301 Hiden Boulevard, Suite 101, Newport News, VA 23606. Public computers are also available in nearby libraries and at the Virginia Employment Commission. Address: 600 Butler Farm Road, Hampton, VA 23666 (M-F 9am-4:30pm).
Applicants who possess an Interagency Placement Screening Form (Yellow Form) or Preferential Hiring Form (Blue Card) as issued under Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their application, in order to receive credit.
Applicant finalists are required to complete a CNU sponsored background check. After accepting employment, individuals are required to complete a USCIS Form I-9 (employment eligibility verification) and present documentation from the USCIS List of Acceptable Documents that establishes both their identity and employment authorization to work in the United States. The provided documents will be verified through the Department of Homeland Security E-Verify website.
CNU, an Equal Opportunity Employer (EOE), is fully committed to access and opportunity.

Quick Link for Direct Access to Posting:

https://jobs.cnu.edu/postings/11028

Advertising Text:

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.

EEO Statement:

Christopher Newport University, an EO Employer, is fully Committed to Access and Opportunity. Notice of Non-Discrimination & Title IX Policy Statement:

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