Administrative Support Associate - Advanced

944433

All Candidates

No

give.ecu.edu

UNIVERSITY DEVELOPMENT

University Advancement

10421 Admin Support Associate

3 - Advanced

Administrative Support Associate - Advanced

1

1.0

Full Time

$31,200 - $45,447

$31,200 - $35,342

GN04

M-F

8a - 5p

Greenville

Staff - Office/Clerical

The Division of University Advancement is the friend-raising and fund-raising arm of the general academic areas of the university; therefore, all of its activities are designed to generate support, financial or otherwise for East Carolina University. The units and subunits within the division work together to identify, involve, cultivate, and solicit alumni and friends of the university to gain financial support from the private sector for the purpose of enhancing the long and short range growth and welfare of the university. The Office of the Vice Chancellor for University Advancement is responsible for the following diverse units: Alumni Relations, ECU Foundation, Medical and Health Sciences Foundation of ECU and University Development.

This position will have the duty of supporting the Associate Vice Chancellor for Development, the Strategic Initiative and Campaign Manager, as well as supporting their entire direct report staff. This Administrative Support Associate position at the advanced level will be crucial to assisting the Annual Giving and Planned Giving offices to conduct their daily fundraising endeavors and reach their goals & objectives for the fiscal year. Additionally, this position will support the Campaign and Donor Relations offices in order to communicate with and steward our prospective and current donors. This position should positively impact the effectiveness of each of these areas of giving based on the abilities of this skilled professional. The Associate Vice Chancellor, Campaign Manager, Donor Relations, Planned Giving and Annual Giving teams as well as the Administrative Support Associate work across all 4 ECU Foundations thus needing good communications skills. The evaluation of this position will come from the Associate Vice Chancellor for Development and the Strategic Initiative and Campaign Manager with sought input from the three other offices the Administrative Support Associate works with.
In working specifically with the Associate VC for Development and the Campaign Manager this position will assists with communications through e-mail distribution, calendar management and appointment establishment. Processing travel, conference registrations, and memberships as well as other travel related paperwork will be required. Processing of receipts, invoices, payments along with monthly credit card reconciliation for Planned Giving, Annual Giving, Campaign Management, and Donor Relations offices will reside with the Administrative Support Associate. The position will prepare meeting agendas and meeting items for GOs, Annual Fund, Planned Giving, Campaign and Donor Relations meetings and appointments. Dictation processing for letters/e-mail to donors and estate planning professionals will be utilized. The Administrative Support Associate will be expected to be a team player and perform other duties as assigned.
For the Office of Annual Giving (Director and Assistant Director) the Administrative Support Associate will handle all comprehensive travel, conference registrations, memberships and assist with related special projects to aid in Annual Fund growth. There is an expectation of comprehensive general administrative support such as ordering and aiding in coordination and inventory of supplies needed for Annual Giving Projects. In instances where the Director and Assistant Director are out of the office simultaneously the Administrative Support Associate will be responsible for checking the ECU Annual Giving Inbox for e-mail and phone calls which need immediate assistance. The Administrative Support Associate will be given a plan of contact for those calls or e-mails in terms of who should be notified to gain a time sensitive response. This position may be asked to help with the tracking of mail code/Telefund data in One for the benefit of Annual Fund analysis. This position will be asked to aid in planned increased stewardship efforts of Annual Giving donors. The Administrative Support Associate will be expected to be a team player and perform other duties as For the Office of Planned Giving (Gift and Estate Planning Officer) the Administrative Support Associate will handle all comprehensive travel, conference registrations, memberships and assist with related special projects to aid in Planned Giving growth. These may include but are not limited to letter and e-mail distributions to certain select segmented constituents such as correspondence letters and e-mails for discovery visits in certain travel regions. Included also is data processing on updates in One for contact information or pertinent call notes related to planned gift Crescendo electronic mailings. There is an expectation of comprehensive general administrative support such as ordering and aiding in coordination and inventory of supplies needed for Planned Giving Projects. The Administrative Support Associate will be expected to be a team player and perform other duties as assigned.
For the Strategic Initiative and Campaign Manager the Administrative Support Associate will handle all comprehensive travel, conference registrations, memberships and assist with related special projects to prepare and execute the university’s comprehensive campaign. These may include but are not limited to letter and e-mail distributions to constituents. There is an expectation of comprehensive general administrative support such as ordering and aiding in coordination and inventory of supplies needed for the Campaign. This position will be asked to aid in planned increased stewardship efforts of donors. The Administrative Support Associate will be expected to be a team player and perform other duties as assigned.
For the Office of Donor Relations (Director) the Administrative Support Associate will handle all comprehensive travel, conference registrations, memberships and assist with related special projects to aid donor stewardship. These may include but are not limited to letter and e-mail distributions to donors. There is an expectation of comprehensive general administrative support such as ordering and aiding in coordination and inventory of supplies needed for Donor Relations. In instances where the Director is out of the office the Administrative Support Associate will be responsible for responding to e-mail and phone calls which need immediate assistance. The Administrative Support Associate will be given a plan of contact for those calls or e-mails in terms of who should be notified to gain a time sensitive response. This position will be asked to aid in planned increased stewardship efforts of donors. The Administrative Support Associate will be expected to be a team player and perform other duties as assigned.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

N/A

N/A

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

06/10/2021

06/17/2021

No

https://ecu.peopleadmin.com/postings/41866

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.