S06288P

SR ADMINISTRATIVE SPECIALIST

COE-Education Dean's Office

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

As the 4th largest public college of education in the country and the 3rd largest college at UGA, the Mary Frances Early College of Education (MFE COE) improves the lives of residents of Georgia and beyond through our instruction, research, and service. The MFE COE is a comprehensive college with disciplines focused on teacher preparation, counseling and human development, communication sciences, human movement sciences, career development, student affairs, and educational administration and policy. We place significant emphasis on graduate education with approximately 40% of our students at the graduate level, making us the second largest college at UGA with respect to graduate education.

Named for Mary Frances Early, UGA’s first African American graduate, in February 2020, the MFE COE has a long and distinguished history as a leader in diversity, equity, and inclusion. Our other strengths include a) partnerships with multiple units on campus, in the local community, and across the state of Georgia, b) faculty expertise manifested in well- regarded scholarship and applied practice, and c) recognition of our academic programs by external stakeholders.

https://coe.uga.edu/

External

TRS or ORP

Employee

Benefits Eligible

Full Time

Standard Hours, M-F, 8am – 5pm

Commensurate with experience

06/09/2021

Yes

07/12/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office Manager/Clerical Supervisor

Non-Exempt

Administrative

1.00

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Bachelor’s degree and four years of management experience or eight years of management experience or equivalent combination of education and experience.

This position provides executive-level support to the Dean of the Mary Frances Early College of Education and is responsible for efficient and effective management of the office. Administrative duties include managing the Dean’s correspondence and calendar, serving as liaison with internal and external constituents, anticipating and addressing needs of the Dean by using independent judgment. Responsibilities involve handling information that is sensitive, high-profile and confidential nature, such as personnel matters and donor information. Activities and decisions are highly complex and require significant independent action and judgment while adhering to institutional policies.

•Excellent written and oral communication, customer service, leadership, and interpersonal skills.
•Ability to develop and maintain effective, collaborative relationships with faculty, staff, students, alumni, donors, and other stakeholders. Ability to work independently and as part of a team.
•Demonstrated competence in interacting with diverse individuals; skill in conflict resolution, cultural intelligence, emotional intelligence; and commitment to diversity, equity, and inclusion and continuous learning.
•Exceptional organizational and project management skills, ability to manage time and resources effectively, ability to manage competing priorities and meet deadlines, and ability to use independent judgment and discretion to make administrative and procedural decisions with confidential information. Flexible and creative thinker, problem solver, and self-starter.
•Ability to learn complex procedures and systems quickly and produce complex reports using a variety of digital tools.

Sitting, standing, lifting 20 lbs. or less

No

No

No

No

No

No

No

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Provide executive support for the Dean.
•Manage the Dean’s daily schedule and communications. Brief the Dean regularly on deadlines; research and gather all information to prepare the Dean for each day’s activities; stay abreast of all current situations, and be prepared to provide insight and recommendations.
•Anticipate, initiate, and coordinate administrative matters for the Dean.
•Initiate and respond to requests and inquiries, both verbal and written, on behalf of the Dean, upholding a strict level of confidentiality on highly sensitive matters. Draft correspondence for the Dean, communicating accurately and in a timely manner.
•Prepare travel authorities and expense reports for the dean.

50

Serve as liaison for Dean’s Office with internal and external constituents.
•Serve as principal point of contact between the Dean’s office and the President’s Office; Provost’s Office; other Deans; MFE COE Associate Deans, directors, department heads, faculty, staff, donors, alumni, parents; industry, government, other institutions, and the public, using discretion in all communications.
•Manage and coordinate regular administrative, faculty, and staff meetings that are scheduled by the Dean’s office (e.g., Cabinet, Department Heads, Leadership Council, Superintendent’s Advisory Council). Develop, distribute and retain agendas and supporting documents.

25

Provide leadership and management for the dean’s office.
•Serve as receptionist for dean’s suite (dean, development, communications, associate dean for faculty and staff services), answering the phone and greeting visitors.
•Answer questions and interpret policies and procedures.
•Submit work orders and communicate with FMD for dean’s suite requests, schedule conference rooms, oversee mail operations, , coordinate a limited number of events, manage copy machine and supplies, and manage Aderhold parking issues.
•Ensure that office operations are in compliance with policy and standards.

25