S06262P

ADMINISTRATIVE ASSOCIATE

VPI-Advising Services

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

https://advising.uga.edu/

External

TRS

Employee

Benefits Eligible

Full Time

Monday-Friday, 8:00 AM-5:00 PM

$30,674

06/09/2021

Yes

07/12/2021

Athens Area

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Office/Clerical Assistant

Non-Exempt

Administrative

1.00

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

This position will provide administrative support to advising units within the Office of Instruction, including the Exploratory Center and the Pre-Professional Advising Office. Operational duties will include support of front desk services, student staff, telephone lines, and departmental email accounts, management of physical office and supplies, and purchasing and preparation of payment requests for vendor invoices. Program support duties will include general support of advising services and event planning for three advising offices, such as the annual Law School Fair and Health Professions Fair. Administrative support for New Student Orientation sessions that occur in December, January, and May-August will require close work with Exploratory Center staff and other campus partners on a daily basis. This position will work with a variety of stakeholders and manage multiple outreach projects, so an exceptional degree of professionalism is expected. Because this individual will interact directly with Exploratory Center and Pre-Professional Advising Office employees and advisees, they must demonstrate an appreciation for and a commitment to accommodating diverse backgrounds and experiences in the course of their daily work. Additional duties and opportunities may develop as Office of Instruction advising units expand mission and services in the future.

-Ability to work both independently and with a team
-Excellent communication skills
-Discretion and ability to maintain confidentiality
-Organized and detail oriented, familiar with office practices and procedures
-Demonstrated ability to use Microsoft Office programs such as Excel as well as advising and student services platforms
-Demonstrated ability to learn new advising platforms, including SAGE
-Demonstrated commitment to cultural competence and ongoing professional development in this area

Light lifting; work at a computer for extended periods of time.

No

Yes

Yes

No

No

No

Yes

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Provide administrative and operational support to Office of Instruction advising offices as follows:
o Manage physical office, including equipment, supplies, and work order requests
o Support front desk reception operations during university business hours; assist with training front desk staff
o Provide front desk coverage in the absence of other available staff
o Answer and manage phone calls and emails to the advising offices
o Assist business manager with purchasing and preparing payment requests for vendor invoices
o Assist in communication and programming with partner units on campus
o Assist in scheduling meetings and other team events, as well as training schedules and onboarding for new staff

60

Provide support for programming within the advising offices, as follows:
oSupport New Student Orientation under coordinator supervision
oSupport Law School Fair and Health Professions Fair under coordinator supervision
oSupport special Exploratory Center programming, as needed

30

Other duties as assigned, to include planning/implementation of new mission-driven initiatives, and student outreach.

10