This job has expired

Administrative Assistant, IAC Center

Employer
Wake Forest University
Location
Winston Salem, NC
Closing date
Jul 1, 2021

View more

Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
You need to sign in or create an account to save a job.

Job Details

Job location: Winston Salem, NC


Employment Type: Part-time
Posted data: 2021-06-10
Req: R0003454
Please note:
  • Additional documentation must be added at the bottom of the third screen under the "My Experience."
  • Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
  • DO NOT complete the application without the required attachments as you will be unable to edit your application.
** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Provides general administrative and clerical support. Supports the day-to-day activities of the Interdisciplinary Arts Center of Wake Forest and serves as a first point of contact and liaison with internal and external constituencies. Assists with composition and preparation of various correspondence and administrative materials. Works closely with Workday reporting and budgeting software. This is a part time position.

Job Description

Essential Functions:

  • Greets visitors, determines needs, directs accordingly, and responds to general inquiries in a pleasant and professional manner.
  • Provides clerical and administrative support including processing of incoming and outgoing materials, data entry, filing, copying, mailings, etc. with attention to detail.
  • Tracks, orders, and maintains office materials and supplies ensuring inventory is available.
  • Assists with planning and organizing sponsored events and assumes responsibility for extra departmental or University needs, as required.
  • Maintains calendars, schedules meetings and appointments, aligns schedules of internal and external meeting participants.
  • Prepares agendas and takes notes during meetings, as required.
  • Schedules travel including airline reservations, car rentals, hotel reservations, etc., as needed.

Required Education, Knowledge, Skills, Abilities:

  • Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.
  • General knowledge in office management techniques, practices, and procedures.
  • Proficiency in Microsoft Office, the internet, and other relevant software.
  • Ability to handle sensitive information in a confidential manner.
  • Ability to present and display professional demeanor at all times.
  • Ability to demonstrate effective communication skills both verbally and in writing.
  • Ability to analyze and interpret policy and procedural questions.
  • Ability to research and resolve office management and administrative problems and questions.
  • Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Other Functions:

  • Updates and maintains IAC website.
  • Processes and tracks budget expenditures related to IAC sponsored projects.
  • Aids in promotion of IAC sponsored projects through University event calendar, social media and other marketing outlets.
  • Maintains communication with funding recipients to make sure they have the support they need for a successful project and to confirm the IAC receives sponsorship recognition.
  • Follows up with funding recipients at the conclusion of projects to archive images, video, and project reports.
  • Supports donor cultivation and fundraising efforts.
  • Collaborates with IAC Director to write year-end report.

Required Education, Knowledge, Skills, Abilities:

  • Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.
  • General knowledge in office management techniques, practices, and procedures.
  • Proficiency in Microsoft Office, the internet, and other relevant software.
  • Ability to handle sensitive information in a confidential manner.
  • Ability to present and display professional demeanor at all times.
  • Ability to demonstrate effective communication skills both verbally and in writing.
  • Ability to analyze and interpret policy and procedural questions.
  • Ability to research and resolve office management and administrative problems and questions.
  • Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Preferred Education, Knowledge, Skills, Abilities:

  • Bachelor’s degree.
  • Experience in a non-profit or academic environment.

Additional Job Description

Time Type Requirement

Part timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

Organization

Wake Forest University, formed in 1834, has experienced decades of growth and innovation.  WFU is a distinctive university that combines a liberal arts core with graduate and professional schools and innovative research programs.  The University embraces the teacher-scholar ideal, which prizes the personal interaction between students and faculty.  It is a place where exceptional teaching, fundamental research and discovery, and the engagement of faculty and students in the classroom and the laboratory are paramount.

Wake Forest University is a community that seeks the enlightenment and freedom which come through diligent study and learning. Its higher goal, however, is to give life to the University motto "Pro Humanitate," as members translate a passion for knowledge into compassionate service. The community shares a tradition that embraces freedom and integrity and acknowledges the worth of the individual. The heritage, established by the school's founders and nurtured by succeeding generations, promotes a democratic spirit arising from open-mindedness and discourse. Wake Forest fosters compassion and caring for others. Its collective strength and character are derived from the values and distinctive experiences of each individual; therefore, it affirms the richness of human intellect and culture and its contribution to knowledge, faith, reason, and dialogue. Furthermore, it strives toward a society in which good will, respect, and equality prevail. To that end, Wake Forest University rejects hatred and bigotry in any form and promotes justice, honor, and mutual trust.​

The University is comprised of:  the undergraduate college, Graduate School of Arts and Sciences, School of Business, School of Divinity, School of Law, and School of Medicine (located on the Bowman Gray campus with Wake Forest University Baptist Medical Center) and today enrolls about 4,846 undergraduates and 2,823 students in graduate programs at its principal location, the Reynolda campus.  Students at Wake Forest University enjoy a great deal of access to and interaction with world-class faculty both in and out of the classroom setting with a student-faculty ratio of 11:1.  Wake Forest employs approximately 2,772 full and part-time faculty and staff.

Wake Forest is a collegiate university offering a vibrant, intellectual community with a rich cultural life, an impressive array of facilities, and a strong athletics program competing in the fifteen-team Atlantic Coast Conference (ACC).  Since its founding, the university has adopted the motto “pro humanitate,” which is exemplified by a deep institutional commitment to public service and engagement with the world. Wake Forest has a strong commitment to holistic, eight-dimensional well-being for students, faculty and staff as evidenced in the Thrive initiative.

Winston-Salem, NC

Wake Forest is located in Winston-Salem, NC, a beautiful, mid-sized city centrally located in the Piedmont-Triad region of North Carolina.  Winston-Salem is a family-friendly city with high quality schools, numerous outdoor recreational activities and events, and is known for its vibrant and thriving arts scene.

Winston-Salem residents enjoy close proximity to the beautiful Blue Ridge Mountains (1.5 hours) and Atlantic beaches (4 hours), a moderate climate with four distinct seasons, a very reasonable cost of living, and an eclectic variety of restaurants, wine bars, and breweries for dining with friends and family.  Winston-Salem offers many of the amenities of a large city but with the sense of community and quality of life of a smaller town (www.visitwinstonsalem.com).

Find Us
Location
United States
You need to sign in or create an account to save a job.

Get job alerts

Create a job alert and receive personalised job recommendations straight to your inbox.

Create alert