Job location: Winston Salem, NC

Employment Type: Part-time
Posted data: 2021-06-10
Req: R0003454
Please note:

• Additional documentation must be added at the bottom of the third screen under the "My Experience."
• Internal candidates must apply via the internal career portal. Do not proceed with your application from this website.
• DO NOT complete the application without the required attachments as you will be unable to edit your application.

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

Provides general administrative and clerical support. Supports the day-to-day activities of the Interdisciplinary Arts Center of Wake Forest and serves as a first point of contact and liaison with internal and external constituencies. Assists with composition and preparation of various correspondence and administrative materials. Works closely with Workday reporting and budgeting software. This is a part time position.

Job Description

Essential Functions:

• Greets visitors, determines needs, directs accordingly, and responds to general inquiries in a pleasant and professional manner.
• Provides clerical and administrative support including processing of incoming and outgoing materials, data entry, filing, copying, mailings, etc. with attention to detail.
• Tracks, orders, and maintains office materials and supplies ensuring inventory is available.
• Assists with planning and organizing sponsored events and assumes responsibility for extra departmental or University needs, as required.
• Maintains calendars, schedules meetings and appointments, aligns schedules of internal and external meeting participants.
• Prepares agendas and takes notes during meetings, as required.
• Schedules travel including airline reservations, car rentals, hotel reservations, etc., as needed.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.
• General knowledge in office management techniques, practices, and procedures.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• Ability to handle sensitive information in a confidential manner.
• Ability to present and display professional demeanor at all times.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to research and resolve office management and administrative problems and questions.
• Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Other Functions:

• Updates and maintains IAC website.
• Processes and tracks budget expenditures related to IAC sponsored projects.
• Aids in promotion of IAC sponsored projects through University event calendar, social media and other marketing outlets.
• Maintains communication with funding recipients to make sure they have the support they need for a successful project and to confirm the IAC receives sponsorship recognition.
• Follows up with funding recipients at the conclusion of projects to archive images, video, and project reports.
• Supports donor cultivation and fundraising efforts.
• Collaborates with IAC Director to write year-end report.

Required Education, Knowledge, Skills, Abilities:

• Associate’s degree and at least three years of experience, or an equivalent combination of education and related experience.
• General knowledge in office management techniques, practices, and procedures.
• Proficiency in Microsoft Office, the internet, and other relevant software.
• Ability to handle sensitive information in a confidential manner.
• Ability to present and display professional demeanor at all times.
• Ability to demonstrate effective communication skills both verbally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to research and resolve office management and administrative problems and questions.
• Physical Requirements: light work; standing, walking, talking, hearing, and close visual acuity. Subject to inside environmental conditions. Not substantially exposed to adverse environmental conditions.

Preferred Education, Knowledge, Skills, Abilities:

• Bachelor’s degree.
• Experience in a non-profit or academic environment.

Additional Job Description

Time Type Requirement

Part timeNote to Applicant:This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.