Student Manager of Clubs
Job location: BYU–Hawaii
Employment Type: Part-time
Posted data: 2021-06-11
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The Student Manager of Clubs manages the Student Clubs Leadership Team CLT). This is fulfilled in collaboration with the Student Leadership and Service (SLS) Clubs Coordinator, in order to foster leadership development, successful activities, and positive environments for student leaders. The CLT Student Manager collaborates with other SLS Student Supervisors to effectively meet the needs of Clubs and ensure their goals are properly realized. The CLT Student Manager will assist to recruit, train, develop, supervise, and provide leadership for CLT Supervisors and Project Managers in the CLT. This will ensure Club events, activities, and expenditures are in alignment with BYU-Hawaii policies, vision and mission statements. The CLT Manager will assist in strategic planning, training, project management, purchases, and assessments for CLT events. This position is 19hrs with a possible increase in hours to accommodate events and holiday breaks to ensure programs are executed successfully.
Engaged in fulfilling the mission and vision of BYU-Hawaii campus.
Lives and is exemplary in upholding the University Honor Code.
Holds a clean record with Title IX and Honor Office.
Full-time student enrolled in 12 credits per semester or 9 credits for spring (Consideration may be given for those on qualified leave of absence or reduced course load).
Completed 2 consecutive semesters on campus.
Excellent verbal and written English and interpersonal communication skills.
Leadership experience, specifically in successfully managing the work of individuals as well as a collective team/s.
Able to work 19 hours/week with flexibility for some nights and weekends when events require this.
Good knowledge of University administration and campus layout.
Present on campus except for up to 3 weeks during summer break.
No internships or extended absences during employment.
Present on campus 3 weeks prior to Fall semester for team training and preparation.
Experience in an office setting with a high level of organization, multi-tasking, and leadership capability.
Strong understanding and use of Microsoft Office specifically Word (or other word processing software), Excel, and
Experience in and proficiency with technology (Micro Soft Office Suite, Engage, Social Media, etc.)
Accountabilities & requirements
Transparent in responsibilities and new initiatives for the CLT and Clubs with SLS Clubs Coordinator.
Works with SLS Clubs Coordinator on goals, initiatives, and objectives for clubs are fulfilled by, in, and through the Clubs Leadership Team (CLT).
Plans with the SLS Clubs Coordinator BYU–Hawaii Clubs registration, training, and timeline of important calendar dates every semester.
Assists with Club officer Training at the start of every semester.
Assists with the Club officer vetting process through Honor office, Title IX office, and the Registrar’s office.
Recruits, interviews, and signs up Club project managers for each semester.
Attends weekly 1-1 stewardship counseling session with SLS Clubs Coordinator to assess performance, leadership development, Club events, and the overall progress of the CLT.
Prepares agendas and conducts a weekly CLT counseling session for Supervisors to receive leadership development and share their Club stewardship reports.
Schedules and conducts weekly 1-1 CLT Supervisor progress assessments in their leadership development.
Ensures each CLT Supervisor provides weekly counseling time frames for Club presidents in their stewardships.
Involved and participates in planning and the implementation of Club campus-wide events such as, but not limited to, Club Fest, Food Fest, Culture Night, etc.).
CLT Manager approves all Club events through Engage following the CLT Supervisors confirmed logistical compliance of university safety policies before the Club coordinator’s final review.
Establishes and maintains relationships of trust with campus and community entities (including, but not limited to Scheduling, Facilities Management, Security, Media Productions, Sound and Lighting, Administration, vendors, etc.)
Manages communication channels with other SLS teams in support of Clubs to build good relationships.
Promotes student learning and leadership development through activities/programs in Clubs that promote honor, wellness and development of an individual’s spiritual, social, emotional, intellectual, and physical well-being.
Weekend, evening, and holiday work required especially (but not only) during high volume or special events times.
Prepared and available for impromptu counseling sessions for Club issues.
Performs other tasks as assigned.
Experience as a BYU-Hawaii Club President/Officer or engaging with Clubs frequently highly preferred.
Event management, multi-tasker, and goal oriented experience highly preferred.
Training/teaching others experience.
Experience working with a budget.
Public speaking and presentation skills.
Mediation or conflict resolution experience.
Experience with creating reports to present data.