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Program Administrative Specialist

Job description

Job Description
The University of Maryland, Baltimore (UMB), School of Medicine - Academic Affairs department is currently recruiting for an Admissions Program Administrative Specialist. Under limited supervision, is responsible for work requiring specialized knowledge, or for the efficient operation of the Office of Admissions. May assist with the work of others to accomplish daily operations.
Benefits Information:
UMB offers a generous benefits package, which includes with 11 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
In the Fall of 2021, UMB will require all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.  
Primary Duties:

  1. Performs a full range of clerical to paraprofessional duties related to the day-to-day operations of the Admissions office. Suggests, recommends, and implements new or revised procedures, practices or changes to the organization.
  2. Follows established guidelines to collect, compile, and organize data for various ongoing studies or plans. May prepare statistical tables and charts.
  3. Prepares draft reports, recommendations, and other information resources for use by the organizational unit or its management. Assists in preparation of final reports.
  4. Gathers data for use in formulation of the organization`s budgets, grant proposals, and project proposals.
  5. Advises the program head and administrative officials regarding policies, trends, and interpretation of data and program needs.
  6. Interacts with internal and external customers of the university. Handles sensitive and confidential information with tact and discretion.
  7. Remains current with and maximizes the use of technology for efficient processing, generation of reports, and the like.
Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Education: Bachelor's Degree.
Experience: Four (4) years’ experience in administrative staff work.  Experience working with students at a higher education institution, preferably from an admissions perspective is preferred but not required.
OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Required Knowledge/Skills/Abilities:
Working knowledge of reference and research methods and techniques used in collecting, compiling, and organizing data and information, working knowledge of analytical and statistical principles and techniques. Skill in the use of office automation software and its applications, ability to establish and maintain effective working relationships, to handle sensitive materials with discretion and tact, to present ideas and information clearly and concisely, both orally and in writing; to perform mathematical computations; to present statistical material in chart and graph form. Ability to independently handle multiple tasks and set priorities. Preferred Qualifications:
Be comfortable navigating, using all functions offered on each platform, and posting announcements via social media (Facebook, Instagram, and Twitter) to maintain and update the social media presence of the Office of Admissions for our pre-medical audience.
Well-versed with Office 365.
Able to understand the basics of web design and complete intermittent training in Terminalfour (T4) Content Management System to assist with basic website updates.
In keeping with the core values of the School of Medicine which include diversity, equity, and inclusion, we foster an inclusive and welcoming work and learning environment for all staff, students, and faculty. We welcome individuals from diverse backgrounds and life experiences to apply and will select a candidate that is truly committed to sustaining this environment of inclusivity within the office and in working with our applicants.
Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).
Salary Range:  $53,658.54 - $58,536.59
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected].  
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job: Reg or CII Non-Exempt Staff
Shift: Day Job
Organization: School of Medicine - Academic Affairs
Job Posting: Jun 9, 2021
Unposting Date: Jun 16, 2021, 10:59:00 PM




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Job No:
Posted: 6/10/2021
Application Due: 6/18/2021
Work Type: Full Time