Administrative Secretary - 513331
Apply nowJob no: 513331
Work type: Regular Full-time (Benefits eligible)
Categories: Administrative / Professional
Pay Grade/Pay Range: 55 Hourly (non-exempt) - Minimum - $ 12.89 Midpoint - $ 17.96
Department/Organization: 214101 - Dean's Office - Engineering
Normal Work Schedule: Monday - Friday 8:00 am to 4:45 pm
Job Summary: Under limited supervision, assists the manager, department head or director in the day-to-day operations of the office/department. Oversees the general office, administrative and secretarial duties with some variety and complexity. Position will typically supervise staff support, work-study students and/or student assistants. Typical duties may include receiving, screening and routing telephone calls, mail and visitors, arranging itineraries/agendas, assist in planning meetings/ events, setting up and maintaining files (database and/or hardcopy), typing a variety of material, compiling data and preparing reports, purchasing office supplies and materials, maintaining budget records, act as daily liaison to other offices.
Additional Department Summary: This position provides administrative support to the Associate Dean for Undergraduate and Graduate Programs in the College of Engineering, and provides assistance with the operations for all areas within the college that report to this position to ensure smooth operations within the Dean's Office and the college. This position is an integral part of the College of Engineering Office of the Dean, and is responsible for a variety of functions which contribute to creating a professional, welcoming and well-organized office and greet visitors as they enter the College of Engineering Office of the Dean.
Required Minimum Qualifications: High School diploma or the equivalent and three years of progressively responsible general office experience or an approved combination of education and experience in which comparable knowledge, skills and abilities have been attained. Basic knowledge in the usage of personal computers and standard applications software (word processing, spreadsheet and/or database management programs). Good organizational, communication and public relation skills. Ability to maintain strict standards of confidentiality. Equivalencies: (1) High School diploma or the equivalent and three years of progressively responsible general office experience; (2) Vocational/Technical/Trade School and two years of progressively responsible general office experience; (3) Associates degree and one year of progressively responsible general office experience; (4) Bachelor's degree or higher.
Skills and Knowledge: Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Successful candidate must show the following skills and traits: punctual and reliable; excellent communication and customer friendly service; efficient and accurate computer and data entry skills; work collaboratively in a dynamic setting; be highly organized; work at a rapid pace with numerous interruptions; at times cope with stressful conditions; and demonstrate tact, versatility, cooperation, and adaptability.
Preferred Qualifications: Previous experience with UA operating software programs, including Banner, Maxient, and Concur, and knowledge of UA's financial accounting, purchasing, and travel policies and procedures. Must have the ability to demonstrate a high degree of self-motivation and directional initiative, and understand the importance of professionalism and confidentiality.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Advertised: 09 Jun 2021 Central Daylight Time
Applications close: 13 Jun 2021 Central Daylight Time