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University Program Specialist

The University of North Carolina at Charlotte
CHHS - 483

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Institutional & Business Affairs, Health & Medical Services, Technology, Analysts & Programming
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Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:


Months per year:


Position Number:


NC Salary Grade Equivalency:


Classification Title:

University Program Specialist - Journey

Working Title:

University Program Specialist

Salary Range:

$43,647 - $54,429

Anticipate Hiring Range:

$43,647 - $54,429

FLSA Status:



Academic Affairs


College of Health & Human Svc (Col)

Work Unit:

College of Health & Human Svc

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday

Primary Purpose of Position:

The Post-Award Services Specialist supports the Department of Public Health Sciences (PHS) (a department with a highly diverse, sponsored research portfolio) in the College of Health and Human Services (CHHS); the position is responsible for management and oversight of the sponsored research funding portfolio and is supervised by the CHHS Research Officer. Coordinates sponsored research; mentors PHS PIs, administrators and project/program coordinators/managers in guidance on the administration of compliance, financial, personnel and other related aspects of post-award research. Serves as a College liaison with the central Grants and Contracts Administration (GCA) office. Provides required reports to the Associate Dean for Research and Graduate Studies (AD-RGS), PHS Chair, CHHS Business Officer, PIs, and CHHS Research Officer, as required. Also provides support to the PI and project manager for the Academy for Population Health Innovation (APHI), a unique partnership between UNC Charlotte and the Mecklenburg County Health Department (and administratively housed in PHS). Serves as post-award manager for all PHS and APHI grant-related expenses and scholarships/educational awards – processes all transactions for grants (hiring, incentives, travel, supplies, tuition, etc.). This position also provides support for external awards housed in the CHHS Dean’s Office.

Minimum Education/Experience:

Contributing: Graduation from a four-year college or university including 12 hours of accounting.

Journey: Graduation from a four-year college or university with a degree in accounting or business and two years of accounting experience

Advanced: Graduation from a four-year college of university with a degree in accounting and four years of accounting experience.

Essential Job Duties:

Manage all post-award aspects of externally funded grants and contracts and internal awards, through closeout.

Manage financial transactions in accordance with award guidelines and university policies.

Assist new and established PIs in understanding sponsored project requirements, incentive policies and procedures, IRB, Data Use Agreements, and university/agency fiscal policies and procedures.

Coordinate with the central, Contracts Management Office to facilitate contracts and identify gaps.

Prepare financial reports. Monitor awards to ensure that the PI is meeting established milestones, determine burn rate and ensure efficient close out. Review and assess risks prior to submitting assumption of risk (AOR) requests. Process salary release (effort reporting/grant payroll certifications), cost transfers, budget revisions, no cost extensions (NCE), and faculty summer pay requests – after reviewing budget, in accordance with sponsor guidelines and University policies. Track cost share.

Process hiring requests.

Administer and track all grant funded scholarships, student health insurance, student fees, stipends, and tuition through the University scholarship system.

Purchase incentives and monitor use, in accordance with policy.

Maintain and monitor awards in the financial shadow system.

Serve as a liaison between Grants and Contracts Administration (GCA) and the CHHS Research Office.

Other Work Responsibilities:

Perform all other duties as and when assigned.

Departmental Preferred Experience, Skills, Training/Education:

Bachelor’s with two years of experience in accounts reconciliation and business processing, preferably in an institute of higher education;

Experience in research administration, including IRB and use of incentives in research;

Ideal candidate has strong accounting experience, preferably in sponsored research, and a strong understanding of federal grant funding agencies and contracts;

Competency in the use of Banner, Excel, Word, and Google and an electronic awards management system (e.g., InfoEd);

Ability to work independently and in a team; and

Good communication and analytical skills, excellent writing skills, and good organizational skills.

Work Location:

CHHS - 483

Posting date:


Closing date:


Proposed Hire Date:


Special Notes to Applicants:

Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application.

  • Do not write ‘see resume’ on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).

  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education and professional experience.


About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link:

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link:

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:


    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.


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