Morven Programs Events Coordinator
Job location: MORVEN MAIN OFFICE
Employment Type: Full-time
Posted data: 2021-06-09
The University of Virginia seeks an Events Coordinator to support Morven Farm. Morven Farm is a 3,000-acre historic property owned by the University of Virginia Foundation. Morven’s Program Office is a University of Virginia unit, within the Office of the Provost, Global Affairs. Morven Programs is seeking a motivated and customer service-oriented professional to fill the position of Events Coordinator. The individual must demonstrate these key traits: Positivity, Respect, Creativity, Responsibility, and Collaboration. This is a University staff position, reporting to the Morven Program Director.
The Events Coordinator assist with a variety of event activities, including updating the Morven event schedule, coordinating with vendors, handling event inquiries and client accounts, administration of venue rentals, helping to plan and execute events. They gather cost information and make recommendations to the Morven Director, compile event material and run sales reports, and maintain client lists. They coordinate details and event logistics and adhere to a budget. Assigned tasks are executed under the supervision of the Morven Program Director. Some evenings and weekends are required.
Event types range from classes and retreats, intimate luncheons, to dinners/receptions and conferences, to large scale public events. Clients include University of Virginia affiliates and other educational institutions, international visiting leadership programs, non-profits, governmental entities, and corporate groups. The position assists with administrative and operational aspects of preparing and implementing Morven events to assure that Morven clients expectations are met and exceeded.
Assists with coordinating events, including scheduling facilities, venue walk throughs with potential clients, communicating rental cost information, ensuring adequate equipment for events, tracking expenditures, and adhering to a budget for events.
Updating the Morven Events Calendar and ensuring it relays information required by Morven Programs and UVAF Estate Management staff.
Communicate and collaborate with the administrative coordinator to ensure tracking and timely reconciling of client payments.
Working with the Program Director, Administrative Coordinator, and UVA student personnel to ensure all events are staffed appropriately.
Coordinating with vendors and maintaining preferred vendors list
Ensuring AV equipment is properly set up and tested with the client
Making sure the space set up satisfies the client and ensuring vendors have cleaned up appropriately.
Duties as assigned: Assisting the Morven Programs Director by planning events for Morven-led educational programs, including helping with arranging classes, K-12 field trip programming assistance, arranging parking attendants, helping set up tables and chairs. Morven programs occasionally hosts guests overnight within our lodging facilities. Duties can include but are not limited to, arranging for housekeeping, ensuring toiletries are set, communicating with lodging coordinators, arranging for continental breakfast.
High school diploma or equivalent
Flexible work schedule; some evenings and weekends required.
Valid Driver’s License
Ability to lift 25 lbs
Superb customer service skills
Excellent oral and written communication skills
Career track of Marketing, Event Planning
Ability to work independently and as part of a team.
Knowledge of basic computer applications and various database and software programs, such as Outlook, Word, and basic Excel is preferred.
This position will remain open until filled. Review of Applicants will begin June 19, 2021. This is an Non-Exempt level, benefited position. his position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $40,000 - $45,000 commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Ashley Cochran, Senior Recruiter at email@example.com.
Please apply through Workday, and search for "Morven Programs Events Coordinator". Complete an application online and attach a cover letter and CV/resume all into the resume submission field, multiple documents can be submitted into this one field. Internal applicants must apply through their UVA Workday profile.
The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.