Administrative Support Assistant I

Tucson, AZ
Jun 10, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:




Department Website Link:


Main Campus


Tucson, AZ USA

Position Highlights:

The Department of Physics in the College of Science is seeking a qualified candidate to fill the pivotal position of Administrative Support Assistant I to work as Undergraduate Coordinator in the Undergraduate Academic Support Office.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

Duties shall consist of, among other things:

  • Enroll students, update advisement reports, perform past enrollment requirement checking and add/release advisor holds.
  • Create, modify or delete courses from departmental course schedule.
  • Coordinate room and course scheduling changes as needed.
  • Maintain list of faculty and TA office hours and contact information; retain calendar of courses being taught, where and by whom.
  • Provide support to our faculty teaching undergrad courses by ordering books, inputting course adoption data, uploading D2L course information, downloading, and archiving as required.
  • Provide clerical support including but not limited to typing of syllabi, lessons, and tests and prepare the necessary copies as required.
  • Schedule, plan and manage course-related events such as the undergraduate symposium, graduation reception, and the undergraduate orientation.
  • Serve as the Blitzer Award liaison.
  • Responsible for updating and posting departmental news, events and contents to the departmental website and publishing a quarterly e-newsletter.

Knowledge, Skills, and Abilities:

  • Strong organization skills
  • Efficient work ethic
  • Excellent communications skills
  • Computer proficiency (Windows, MS Office)
  • Ability to work independently and carry out tasks with little or no supervision or oversight

Minimum Qualifications:

  • High school diploma or equivalent, or equivalent learning attained through experience required.

Preferred Qualifications:

  • Experience with UAccess.



Full Time/Part Time:

Full Time

Number of Hours Worked per Week:


Job FTE:


Work Calendar:


Job Category:

Organizational Administration

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:


Compensation Type:

hourly rate



Career Stream and Level:


Job Family:

Administrative Support

Job Function:

Organizational Administration

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:


Target Hire Date:

Expected End Date:

Contact Information for Candidates:

Charles Wolgemuth, Professor
Director of Undergraduate Studies
Department of Physics
University of Arizona
[email protected]

Open Date:


Open Until Filled:


Documents Needed to Apply:

Resume and Cover Letter

Special Instructions to Applicant:

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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