(Full-time) Senior District Accounting Technician
Description of Basic Functions and Responsibilities
The Shasta-Tehama-Trinity Joint Community College District (Shasta College) sits at the northern end of the Sacramento Valley, surrounded by mountains to the north, east, and west. The area provides a wide array of outdoor amenities and activities with miles of hiking and biking trails, national parks, two lakes, and the Sacramento River.
Shasta College is committed to providing its diverse student population with equitable education outcomes, contributing to the social, cultural, intellectual, and economic development of our communities. The college has been recognized as a leader in developing and implementing innovative education programs to increase student success, including accelerated pathways for high school students to achieve a bachelor's degree and for returning students to complete their Associate and Bachelor's degrees. Shasta College enrolls more than 11,000 students annually and provides educational services to students with a wide range of skills and abilities.
Our ideal candidate is motivated to join a campus community prioritizing the success of our racially and socio-economically diverse staff and student population. Providing equitable outcomes so all members of our community may enjoy safe, healthy, and vibrant educational and employment environments is critical to our success.
Classified positions in the California Community College system offer a unique opportunity to contribute to the empowerment of our students seeking to improve their lives and communities. Our classified staff engage with a diverse employee and student populations, facilitating equitable outcomes for all by implementing and supporting our various employment and academic programs. As a classified staff member at Shasta College, you will join a vibrant community of professionals and educators working together to provide a positive, healthy educational environment where our students experience diverse academic and cultural perspectives. A career in classified service at Shasta College offers a highly rewarding and enriching employment experience.
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES:
To organize, direct and coordinate assigned projects and activities for the College business office, purchasing, and supply store; to analyze District accounts and fiscal transactions for compliance with established accounting and recordkeeping policies and procedures; to prepare financial statements and reports as required. Employees in this classification receive minimal supervision within a framework of standard policies and procedures. Employees in this classification may direct and oversee the work of others. This job class exercises responsibility for activities and operations of the District's business office, purchasing and supply store, and for ensuring the accurate and timely processing and maintenance of fiscal records and reports. This job class requires a high degree of technical and specialized knowledge and skills.
CLASSIFICATION: Range 40 on the current Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m.- 5:00 p.m., Monday through Friday.
SUPERVISOR: Business Office Manager or designee.
BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).
Employees have the option to contribute to:
- Health Savings Account (HSA)
- 403(b) and 457 Retirement Plans
- Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
- Disability Income Insurance
- Cancer Insurance
- Life Insurance
- Accident Only Insurance
- Critical Illness Insurance
- Organizes, directs and coordinates activities and operations of the District's business office as assigned.
- Complies with the College, Board, and Administrative Policies pertaining to the business office and supply store.
- Directs, trains, and oversees the work of others in a lead capacity.
- Provides technical guidance and assistance to staff regarding accounting methods, policies, procedures and requirements.
- Performs technical accounting and auditing duties in the maintenance of District financial and accounting records and ledgers.
- Balances District funds and checking accounts to established controls.
- Prepares and/or assists in the preparation of a variety of complex statistical/financial statements and reports.
- Reconciles District accounts, and records County statements and reports.
- Reviews and verifies data processing financial reports for accuracy; reviews trial balances and initiates corrective action where needed to ensure proper adjusting and balancing of accounts/funds.
- Audits ledgers and other fiscal records for technical and arithmetical accuracy and makes necessary corrections.
- Processes transfer requests; performs necessary accounting functions to effect transfers for appropriate accounts.
- Maintains journal ledgers and worksheets to provide full documentation for recordkeeping systems.
- Reviews and processes District purchase orders; ensures that proper authorization, coding and availability of funds are obtained to meet purchase requests.
- Acts as information source to staff, program managers, administrators, and others regarding District accounting policies, procedures, standards and requirements.
- Proofs accounting codes, instituting corrections as needed and makes appropriate journal entries.
- Prepares and/or directs the collection, sorting, compilation, and posting of invoices, warrants, claims, purchase orders, receipts and other data.
- Assists with the preparation and implementation of the District budget.
- Makes independent determination on accounting and financial recordkeeping problems applying appropriate rules and regulations.
- Closes District books at end of fiscal year and processes closing adjustments and entries.
- Establishes and maintains recordkeeping systems related to purchasing operations.
- Coordinates services for office supplies and pursues web-based purchasing options.
- Maintains list of suppliers and vendors.
- Assists with preparation of quotes, bid packets, and specifications.
- Assists in review of purchases for value, quality and expenditure, and compliance with District policy and procedures.
- Performs other related duties similar to the above in scope and function as required.
- The principles and practices of governmental accounting and recordkeeping as they relate to California school districts.
- Laws and regulations pertaining to public school accounting functions to include the Community College Accounting Manual and Education Code requirements.
- Modern office methods and procedures.
- Data processing and its uses as applied to all facets of accounting and financial recordkeeping operations.
- Purchasing requirements, limits and specifications.
- Effectively implement the principles and practices of governmental accounting and recordkeeping.
- Analyze accounting and financial data and prepare clear and accurate financial statements and reports.
- Recommend vendors based on District policy and requirements.
- Operate standard office equipment and machines including typewriter, computer terminal, printer, calculator and adding machine.
- Effectively and tactfully communicate in both oral and written forms.
- Accurately analyze situations and adopt an effective course of action.
- Establish and maintain effective working relationships with those contacted in the performance of required duties.
- Five years of increasingly responsible experience in finance, budgeting and accounting, preferably in a community college district; supervisory experience preferred.
- A.A. degree or equivalent combination of education, training and experience in accounting, business administration or a related field.
Online Application with Additional Preferred Materials to be attached to application:
- Cover letter addressing criteria listed in the position announcement
- Current resume
- College transcripts (unofficial will be accepted at the time of application)
- After application has been submitted, all application materials will be screened.
- Internal candidates must also submit all required materials to be considered.
- Candidate evaluations will not be considered.
- Reference letters from any member of the Hiring Committee or Board Members will not be considered.
- Interviews will be by invitation only.
- The District does not provide expense reimbursement for those invited to initial interviews.
- The District does not reimburse for new hire moving expenses.
New Classified Appointments will be placed at Step 1 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is on or before January 1, with subsequent steps annually thereafter to a maximum fifth step.
Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.