ADMINISTRATIVE SECRETARY, UNDERGRADUATE ADMISSIONS
Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.
Occupational Summary Perform varied secretarial duties of a complex and technical nature in support of general and special office activities to relieve supervisor of clerical and routine administrative responsibilities. Maintain an efficient and effective office operation.
Screen, sort and distribute mail and documents; determine which items to respond to independently or which to bring to supervisor's attention based on content of communication and knowledge of office activities.
Set up and maintain varied office files of records, reports and correspondence required for reference and efficient operation of office; maintain logs and records of office activities; compile and summarize information for regular or special reports from a variety of sources; various accounting and budgetary records; review and reconcile transactions and initiate accounting documents in accordance with standard procedure.
Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor.
Type letters, reports, and other related forms from rough draft, corrected copy, or voice recordings ensuring correctness in format, spelling and grammar.
Operate office equipment to include copy machines, and calculators as required.
Answer telephone, take messages, screen calls and reply to questions in accordance with general instructions and office procedures and policies; transmit instructions and/or information to and from staff members; serve as office receptionist; greet, screen and direct callers to appropriate staff members.
Maintain supervisor's calendar to include scheduling meetings, arranging appointments and making travel reservations; bring pertinent dates to supervisor's attention; prepare and/or provide necessary documents for supervisor's use in meetings; attend meetings as requested to take minutes.
Order office supplies and ensure maintenance of office equipment and facilities in proper repair.
May be required to guide and instruct lower level employees.
Perform other related duties incidental to the work described herein.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
Work requires knowledge of basic grammar, mathematical and clerical principles normally acquired through a high school education.
Work requires two years of related secretarial/clerical experience to become familiar with accepted office organization, accounting and communications practices. * An optional typing speed of 50 corrected words per minute may be required OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.