Contracts Specialist Lead

Job description

Position Type:

Permanent Staff (SHRA)

Is this an internal only recruitment?:


Position Title:

University Program Specialist - Advanced

Working Title:

Contracts Specialist Lead

Position Number:


Vacancy ID:


Budgeted Hiring Range:

$61,999 - $75,000

Salary Grade Equivalent:


Full-time/Part-time Permanent/Time-Limited:

Full-Time Time-Limited

If time-limited, estimated duration of appointment:

1 year

Hours per week:


Work Schedule:

Monday – Friday, 8am-5pm

Department Name and Number:

Med Ad - Finance Service Ctr-420109

Date First Posted:


Closing Date:


Position Location:

Chapel Hill, NC

Position Posting Category:


Department Description:

The Office of Finance and Business Operations (FBO) serves as the School of Medicine’s (SOM) chief financial office by providing leadership and direction in a multitude of areas. The office is directly responsible for accounting and overall financial operations for the SOM; this includes planning and directing daily accounting activities, as well as development and implementation of procedures to ensure compliance with State regulations, and providing for operational checks and balances. A primary task of the Office is comprehensive financial planning, which includes development of “all-funds” budgeting models for the entire School. The Office analyzes trends at both the School and departmental levels, making recommendations to the Dean regarding strategies to ensure financial soundness. Seven-year forecasts are prepared to guide investment decisions in new businesses and support of missions. The Office counsels users in appropriate use of funds based upon analysis of fund authorities, with a goal of conserving gift trusts and other sources of flexible funding. FBO serves as a consultant to the 60+ departments and 25+ Dean’s Office units regarding operational processes and provides advice relating to exceptional problems that have no specific policy or precedent. Through outreach and training, FBO sets direction and guides all departments and units within SOM. The Office’s goal is to develop and train the School’s administrative managers. FBO is further tasked with providing timely access to information as is required for business decisions; focus is upon development of new databases and reports. The Office serves as advisor to the University community regarding design and implementation of new systems. FBO is the primary interface for the SOM with the Medical Foundation of NC, UNC Physicians and Associates, the UNC Healthcare System, and University administrators in the Provost’s Office and Finance and Administration.

Equal Opportunity Employer:

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description:


The Contract Specialist Lead is an integral part of the FBO Service Center, serving as the technical expert lead providing overall direction of pre-award clinical trials across assigned departments. The position is responsible for supervising and/or assisting assigned departments with account management, monitoring and compliance with government accounting methods, procedures and accounting practices. The position is responsible for developing and maintaining productive, collaborative working relationships and assessing and responding to assigned department’s needs. In addition, this position will support the implementation of the new OnCore system for the administration of trial programs in departments and at the senior financial level. The position applies research administration policy and practices and specifically, the position supervises and/or assists departments with clinical trial administration/management as well as financial and data management. The position will be responsible for interpreting contract legalities while also having an understanding and ability to negotiate the budget numbers. The contract legalities are in addition to the usual budget negotiations. This position requires problem analysis and critical thinking to get the goals for the trials met while also staying within University policy. The Contract Specialist Lead is the primary administrator on clinical trial budget negotiations as well as monitoring of awarded clinical trials.

Minimum Education and Experience Requirements:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities:

Advanced ability to monitor and manage financial accounts for completeness, accuracy, and compliance with accounting standards, regulations, and laws. Advanced ability to manage reporting of complex financial areas or programs, including preparation of financial statements and reports. Ability to develop complex formulas for spreadsheets. Must be able to train, assign, supervise, review the work of others, and be able to perform/supervise several administrative and financial functions. Must be able to communicate with all levels of management and provide consultation, expertise, and recommend solutions.

Preferred Qualifications:

Thorough knowledge of government accounting methods, procedures, and accounting practices. Experience in a university and/or medical setting is preferred. Certified Research Administrator (CRA) certification preferred. Previous supervisory experience is preferred.

Position/Schedule Requirements:

Overtime occasionally, Weekend work occasionally

Stimulus/ARRA Funded:





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Job No:
Posted: 6/10/2021
Application Due: 9/8/2021
Work Type: Full Time