Accountant II, Accounts Payable

Job description

Accountant II, Accounts Payable

About Westfield State University:

In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.

Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.

Job Description:

Campus Title: Accountant II, Accounts Payable
State Job Title: Accountant II
Department: Financial Accounting
Job Code: H16X11
FLSA Status: Non-Exempt
Funding: 7115-0100
Bargaining Unit: AFSCME
Job Type: Full Time Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday 9 a.m. -5 p.m.
Regular Days Off: Saturday and Sunday
Supervision Received: Receives direct supervision from the Director of Accounting Operations
Supervision Exercised: May supervise a part-time or student worker
Salary: $1,799.63 Bi-Weekly

General Statement of Duties:
Responsible for managing functions of the accounts payable office including audit, verification and correction of transactions; reviewing and timely processing of payments to vendors; reconciling Banner accounts payable and student check runs; educating employees and vendors on University and Commonwealth of Massachusetts guidelines, laws, policies, and procedures; updating financial records; providing reports; and reviewing and recommending policy and procedural changes as they relate to accounts payable/reimbursements.
Duties and Responsibilities:
Duties include but not limited to:

  • Performs accounts payable processes including voiding checks in Banner and Evisions IntelleCheck, reissuing when appropriate; entering credit memos; printing on-line checks in the case of an emergency; auditing, researching and resolving discrepancies between vendor and University records.
  • Reviews and verifies the payments entered into Banner by other Accountant II.
  • Confers with suppliers of goods and/or providers of services and their employees to explain state/agency rules, policies and accounting procedures governing payment and related financial transactions.
  • Balances the biweekly accounts payable and student check runs.
  • Counsels faculty and staff on the correct usage of University policies and procedures.
  • Enters and processes state payments to vendors.
  • Co-manages accounts payable department daily operations including: ordering supplies necessary to produce printed checks and managing the accounts payable office budget.
  • Provides information for year-end audit reports and schedules, audit invoices to ensure they are recorded in the correct fiscal year per state and audit regulations; provides other financial information and reports as requested.
  • Additional duties as assigned within the Financial Accounting department.

  • Participates in year end moving of files to storage area.


Qualifications Required at Hire:
  • Thorough knowledge and understanding of the principles and practices of accounting.
  • Thorough knowledge of the standard procedures and methods followed in verifying documents for payment.
  • Ability to understand and apply complicated policies and procedures and to explain those policies and procedures to non?accountants.
  • Ability to exercise sound judgment and to exercise discretion in handling confidential information.
  • Ability to work harmoniously in a team-oriented setting, and to deal effectively and courteously with a variety of personalities and situations; ability to deal tactfully with others.
  • Ability to give written and oral instructions and to communicate in a precise, understandable manner.
  • Ability to work independently.
  • Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capability of subordinates and available resources, and the ability to motivate subordinates to work effectively.

Qualifications Acquired on Job:
  • Thorough knowledge of departmental, University, and pertinent state rules, regulations, policies, and procedures; thorough knowledge of the MMARS purchasing/payables systems and processes; thorough understanding of the state comptroller's and treasurer's policies as they pertain to encumbrances, vendor file, payments, schedules, and fiscal year end.

Minimum Entrance Requirements:
  • At least two years of full-time or equivalent part-time, professional experience in accounting or auditing, or any equivalent combination of the required experience and substitutions listed in the state specifications.

Additional Information:

For the majority of new employees, the minimum starting salary will apply. Specific salary for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining and state policies and procedures.

State job specifications for this position may be found at the department of higher education website:

Disability Accommodations:
Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.

Background Check:
Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:

An online application is required. A resume and cover letter may be attached but this is not required.

Deadline: Review of applications will begin June 17, 2021. The job posting will be open a minimum of ten days and, if needed, will remain open until finalist have been selected.

NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.

To apply, visit

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Job No:
Posted: 6/10/2021
Application Due: 6/10/2033
Work Type: Full Time