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Assistant Vice Chancellor & Chief of Staff, Student Affairs (0555U) 19201

Employer
University of California, Berkeley
Location
San Francisco
Closing date
Jul 2, 2021

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Assistant Vice Chancellor & Chief of Staff, Student Affairs (0555U) 19201 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

For full consideration, please submit your application on or before July 9, 2021. This position will continue to accept applications after that date, but the hiring team cannot guarantee that they will return to the applicant pool after that date.

Departmental Overview

The Office of the Vice Chancellor for Student Affairs provides leadership and administrative support to forty (40) units with over 1,500 career positions, and an additional 1,500 students and 250 limited staff; and an annual operating budget of $350M. In addition, the Financial Aid Office directly awards over $400 million from over 700 funding sources to 42,000 undergraduate and graduate students at the University of California, Berkeley. Similarly, the SA Division manages the external relations of a unique scholarship and recruitment program, Fiat Lux, which provide annual scholarships and program services to an educationally-disadvantaged student population.

The Vice Chancellor of Student Affairs is supported by the Chief of Staff (COS-SA), the Chief Financial Officer (CFO), and the other members of the Vice Chancellor's Executive Team, who are the senior leaders in the division. This includes the offices of Enrollment Management/Admissions, the Chief Operating Officer, The Dean of Students, Financial Aid, the University Registrar, University Health Services, and the Special Advisor of Diversity, Equity, Inclusion and Belonging.

Areas of Functional Oversight
The Chief of Staff position reports to the Vice Chancellor for Student Affairs (VC-SA). The incumbent is responsible for directing and managing the overall operations of the VC-SA's immediate office; and ensuring optimal service and support are provided to unit directors and managers within the SA Division. The incumbent is responsible for coordinating strategic planning and thinking for the OVC-SA and represents the VC-SA in appropriate interactions. The incumbent also assists in student grievance and conduct appeals to the Vice Chancellor.
  1. Executive Advising, Policy Analysis and Project Management - The COS-SA provides strategic counsel and advice to the Vice Chancellor and the Associate/Assistant Vice Chancellors. The COS-SA is responsible for overseeing and/or conducting research and analysis to address policy issues and action strategies that affect research related areas. Supports issues management including identification and framing of systemic issues, and the formulation and advancement of approaches to address them.
  2. Academic Support and Collaboration - The COS-SA has primary responsibility for ensuring Student Affairs is working closely with the Division of Undergraduate Education, Graduate Division, the Division of Equity & Inclusion, the Deans of the College, and other academic staff to support students. Establishes and develops relationships with academic departments and staff to ensure collaboration with and support of academic efforts. Helps Division set student learning outcomes aligned to academic outcomes.
  3. Administration of the VC-SA Immediate Office - The COS-SA supervises the OVC-SA support staff and provides guidance and counsel to the VC-SA on short and long-range planning for resources in the Immediate Office of the VC-SA and also the other SA units.
  4. Strategic Communications and Community Relations - The COS-SA oversees the Student Affairs Communications team and partners with centralized campus resources including Public Affairs and Government Relations. Is a strategic thinker for the Division (with a well-rounded view of the organization and student services functions) who provides support for identifying and vetting information on sensitive UC/campus and community issues.
  5. Financial Management - The COS-SA supports the SA CFO to establish sound financial plans for all units reporting to the VC-SA, including a comprehensive financial plan for the control unit and maintaining a transparent budget process. This also includes working closely with the Chief Operating Officer in developing revenue generating strategies and goals.
  6. Independent Hearing Officer - The Independent Hearing Officer and SVSH Hearing Coordinator reports to the COS-SA.

Responsibilities

Executive Professional Staffing to the Vice Chancellor-SA, in an Advisory Capacity
  • Provides counsel to the Vice Chancellor-SA and to senior SA management in the areas of strategic planning, organizational development and implementation. Manages organizational redesigns and change management for the SA Control Unit.
  • Proactively provides the Vice Chancellor-SA with timely and balanced views of current and emerging campus trends/issues/problems, as well as viable options for addressing them.
  • Monitors, analyzes, and makes recommendations to the Vice Chancellor-SA on policy development and “hot button” campus issues, including strategy development and management of risk.
  • With the Communications team, drafts OP-Eds and talking points for the Vice Chancellor's speaking engagements.
  • Provides general oversight of the VC-SA's Immediate Office and is the focal point for student service requests to the SA Control unit.
  • Sets meeting agendas for the Executive Team and other divisional leadership meetings and events.

Strategic Planning & Assessment
  • Coordinates and tracks short and long-term strategic planning for the Division of Student Affairs, including oversight of the planning process and development of a strategic plan. In collaboration with the Chief Operating Officer (COO), ensuring schedules and plans are established, parties are informed and prepared, and any barriers (that is, resource allocation, training, staffing, et cetera) are brought to the attention of the appropriate group for resolution. And, in turn, disseminating it to departments with a related communication plan and training.
  • Creates and manages the assessment and evaluation plan for the division.

Organizational Planning/Change Management
  • Represents SA control unit in campus organizational planning and negotiates for the control unit in inter-control unit transitions to obtain appropriate allocation of resources (financial, human and space, i.e., re-organizations, start-ups of large scope units or administrative models). In collaboration with the Director of Business Operations, manages control unit organizational planning which may result in restructuring and realignment, including advising the Vice Chancellor-SA on implications of proposed changes, handling sensitive personnel discussions, reassignments and design and development of new organization.
  • Provides framework for policy and administrative change, involved with change management; develops strategies to remove barriers to goal achievement. Provides transition oversight and coordination to support desired change.

Leadership Management
  • In partnership with the CFO and COO, establishes sound financial plans for all units reporting to the VC-SA, including a comprehensive financial plan for the control unit and the establishment of a transparent budget process. COS-SA supports the VC-SA by developing processes and criteria for the spectrum of financial reporting required of the OVC-SA and its respective units including adherence to sound fiscal policy and practices.
  • Similarly, in partnership with the senior administrative officer for SA, develops approaches to, and implements, succession planning for the SA control unit. Participates in leadership transition planning. Personally handles senior management appointments, including advising VC-SA on highly sensitive personnel issues and recruitment and retention of his direct reports.
  • Oversees executive searches; defines the position, develops the recruitment plan, assists with forming and staffing the selection committee; may chair or participate in the selection committee. Hires and works closely with search firms and chairs of search committees to achieve desired results.
  • Acculturates “new hire” leader in Campus and Regental protocols, overall operations within areas of responsibility, and initiative and program planning and management. Liaisons senior management compensation issues with campus Compensation through UCOP and Regental approval process.
  • In partnership with the Executive Director of Development for SA, supports the Chancellor's campus-wide and VC-SA's departmental and unit “student-centric” fundraising priorities, strategies and initiatives.

Issues Management
  • Both divisionally and globally: provides campus-wide influence on the identification and framing of systemic issues, and the formulation and advancement of approaches to address them. Commitments include facilitating aspects of recent legal, policy, and other compliance issues, complaint resolution including potential lawsuits, and support for achieving priorities of other campus Vice Chancellors, Provosts, and the Chancellor. In conjunction with appropriate departments (Legal, Public Affairs, Government Relations), provides senior support for high-profile (media coverage, protests, legislative interest, etc.) student-related issues.
  • Prepares briefings for the VC-SA, EVC & Provost, and the Chancellor on request.
  • Makes recommendations to the VC-SA on student conduct appeals and student grievances.

Represents Vice Chancellor-SA and SA Control Unit
  • With primary responsibility for ensuring Student Affairs is working closely with the Division of Undergraduate Education, Graduate Division, the Division of Equity & Inclusion, the Deans of the College, and other academic staff to support students. Establishes and develops relationships with academic departments and staff to ensure collaboration with and support of academic efforts.
  • Helps Division set student learning objectives aligned to academic outcomes.
  • Has the authority to make decisions, on high-level task forces and on various campus committees, i.e., the Pandemic Flu, Emergency Preparedness Plan (with a policy level), and Business Resumption Committees. Interacts with SA executive management and senior administrators and managers to obtain information, in order to convey VC-SA's position, and facilitate understanding of various points of view.
  • Develops partnerships inside and outside SA control unit to achieve mutual goals.

Special Projects - Critical Issues for the Vice Chancellor-SA and Senior Management
  • On a requested special project basis, handles issues of substantial complexity and/or high management visibility. Typically assignments are highly sensitive, involve privileged information and/or the activity crosses organizational and functional lines and warrants management at the Vice Chancellor's Cabinet level.
  • Independently performs the most complex research and studies for both internal department and external campus constituents.
  • Negotiates directly to achieve solutions to complex campus problems with high level stakeholders such as faculty, senate committee chairs, senior administrators, other UC locations, Office of the President, public agencies and the community.
  • Provides management briefings on current and emerging issues.
  • Manages all aspects of sensitive issues, e.g., Financial Aid agreements with outside institutions, tracking documents forwarded from the Chancellor's Office, drafting new senior management position descriptions and organization charts reflecting reorganized SA units, oversight of the new VC-SA's portfolio at the direction of the Vice Chancellor-SA' and management of all inter and intra divisional realignments and restructures.

Management of the Office of the Vice Chancellor

Provides executive coordination to the strategic communications, business and analysis functions within the Vice Chancellor's Immediate Office. These responsibilities include:
  • Provides strategic oversight for the development of the annual budget; determining expense priorities, recommending and implementing changes to methods, unit planning, staffing, programs and other financial activities - for the Vice Chancellor's office budget ($1.5 MM).
  • Provides leadership in creating an atmosphere of cooperation and teamwork.
  • Ensures effective operations and first-rate administrative staff support for the Vice Chancellor, subsidiary units, and the Chancellor's Office.

Communications Management
  • Provides strategic, executive level management for the Communications unit. Working with the Director, ensures the unit is serving the needs of the entire Division.
  • Ensures collaboration and alignment with centralized campus resources including Public Affairs and University Development and Alumni Relations. Provides executive level strategy and direction.

Professional Development/Professional Contribution
  • Maintains a full and current portfolio of skills and knowledge to best support the Vice Chancellor.
  • Requires staying well-informed and keeping abreast of higher education current and emerging issues in order to provide the Vice Chancellor and Senior Management broad perspective across the Campus.
  • Includes participation in the activities of higher education professional associations such as the National Association of Student Personnel Administrators (NASPA), the American College Personnel Association (ACPA), and other professional development as needed.

Required Qualifications
  • Substantial years of first-hand experience as a senior administrator or in support of senior administrators at a college or university or a similar complex, matrixed organization.
  • Familiar with student development theory and philosophy.
  • Demonstrated experience creating collaborations to achieve academic goals.
  • Demonstrated skills in the principles and practices of effective management including: team leadership; collaborative leadership; change management, continuous quality improvement initiatives; delegation; implementation; establishing goals, objectives and standards; supervision; and evaluation of programs and of individual performance.
  • Demonstrated experience in promoting equity and inclusion.
  • Skills to effectively lead highly significant engagements from inception to conclusion.
  • Advanced analytical, problem-solving, project planning and implementation skills. Advanced consulting, relationship building, and strategic thinking skills.
  • Highly skilled in navigating complex organizations.
  • Advanced written and verbal as well as presentation and interpersonal (individual and group) skills for influencing and facilitating sustained change.
  • Information management, presentation and writing skills.
  • Working grasps of organizational dynamics, group and individual interactions and sensitivities and is able to change quickly and respond accordingly.
  • Strong political acumen and interpersonal effectiveness on an individual basis, as a member of a group or team, or as its leader.
  • M.A. degrees in student affairs or business or administrative management in higher education or similar degree or equivalent experience/training.

Preferred Qualifications
  • Demonstrated working knowledge of relevant UCOP, the Regents and UCB campus policies and regulations. Demonstrated working knowledge of relevant State and Federal policies and regulations.
  • Demonstrated working knowledge in a complex workforce environment including academics, professional staff, represented employees, and student workers.
  • General knowledge of working in a public higher education system.
  • Knowledge of the legal constraints and opportunities in higher education.
  • Knowledge of the organizational environment of higher education and universities to understand client priorities, issues, motivations and constraints.
  • Demonstrated leadership commitment to creating and sustaining staff and student diversity.
  • Knowledge on national trends in student affairs, admissions, financial aid policies, outreach, and diversity enrollment and issues.
  • Terminal degree (PhD, EdD, JD, MBA) preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that “every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=19201&PostingSeq=1





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