Associate Director of University Scholarship Programs

Job description



Associate Director of University Scholarship Programs, Office of Student Financial Services - Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Associate Director of University Scholarship Programs, Office of Student Financial Services - Georgetown University

The Associate Director directs the daily operations of University Scholarship Programs (USP), which manages various university scholarship programs that disburse funds from endowment and current use gift accounts to students who meet the specific donor preferences of each scholarship. They support OSFS counseling services for recipients of university scholarships and their parents, and assist in recruiting and retaining a talented and diverse study body; manage the incentive scholarship awarding process to newly admitted students; and support fundraising for scholarships as the liaison to Office of Advancement (OA) and engage scholarship recipients in its donor stewardship activities. Reporting to the OSFS Director of Finance and Business Services, and supervising student assistants, the Associate Director has duties that include but are not limited to:

Management of University Scholarship Programs

Awards Named GU/NHS Scholarships (non-Incentive):

  • Directs annual awarding of 700+ Named GU/NHS Scholarships and Named 1789 Scholarships to eligible undergraduates.
  • Selects best eligible recipient(s) for each scholarship according to donor preferences and institutional policies.
  • Incorporates scholarship awards into financial aid packages to spend budgeted amounts. Revises awards for students who withdraw, change enrollment, or otherwise become ineligible, and selects replacement recipients as appropriate.
  • Works with the University's academic and program offices to identify students with financial need who meet the requirements of certain scholarships, as needed.
  • Works with the Undergraduate Office of Admissions to identify appropriate candidates for Incentive Scholarship awards.
  • Communicates with students and their parents about university scholarships and supports OSFS counseling services for recipients of university scholarships.
  • Trains OSFS staff about USP and provides USP reference materials.
  • When necessary, evaluates donor and/or fundraiser requests related to scholarship gifts and scholarship awards and uses professional judgment to address unique or extenuating circumstances to provide the best possible customer service to students, parents, donors, and/or university staff while ensuring fairness, consistency, and compliance with donor preferences and institutional policies.


Awards Incentive Scholarships
  • Works with the Undergraduate Office of Admissions to select best eligible recipients for each scholarship according to donor preferences and institutional policies in order to meet enrollment goals and recruit and retain a talented and diverse study body.
  • Incorporates scholarship awards into financial aid packages as early in the admission season as possible to maximize impact on yield.
  • Communicates with students and their parents about Incentive Scholarships and the Georgetown Scholars Program (GSP), and supports OSFS counseling services for recipients of Incentive Scholarships.


Scholarship Cost Centers
  • Establishes gift account worktags for new and pledged scholarship gifts.
  • Tracks pledged gift payments and ensures payments are deposited under the correct worktags.
  • Budgets cost center revenues and expenses and communicates numbers to the OSFS Director of Finance and Business Services at various points during the fiscal year, using various levels of hierarchy codes.
  • Sets up Banner fund codes to charge scholarship awards to appropriate cost centers to spend budgeted amounts.
  • Monitors disbursement of scholarship awards to student billing accounts.
  • Monitors gift and endowment income and expenditures on scholarship cost centers and revises scholarship awards as needed.
  • Reviews and reconciles scholarship cost center account activity on a monthly basis.
  • Maintains appropriate records of transactions to support compliance and reporting.
  • Works with the OSFS Director of Finance and Business Services to respond to internal and external requests for information, reporting, and budget consultation, as well as to quarterly and monthly requests for information on variances, deficits, and other budgeting issues as needed.
  • Works with the OSFS and Office of the Provost to reconcile annual OSFS scholarship spending, to include the funding of 1789 Scholarships.


Office of Advancement (OA) Fundraising Support
  • Provides OA staff with information and training about the University's financial aid programs, as needed, to support scholarship fundraising and donor stewardship efforts.
  • Creates materials for financial aid fundraising campaigns to articulate the need for scholarship funding.
  • Creates training materials for fundraisers seeking scholarship gifts.
  • Supports the negotiation of scholarship gifts by reviewing draft gift agreements and providing feedback on how these gifts would be administered and if there would be recipients to meet the proposed recipient selection preferences.
  • Manages regular communication to gift-funded scholarship recipients about participating in donor stewardship programs.
  • Supports donor relations activities and events.


Budgeting and Reporting for Business Area
  • Works with the OSFS Assistant Dean for Research and Planning to respond to requests for information, reporting, and budget consultation from auditors, external reporting associations, the Finance and Business Services Office (Office of the Provost), and Financial Affairs.
  • Works with the OSFS Director of Finance and Business Services to respond to quarterly and monthly requests for information on variances, deficits, and other budgeting issues as needed.


Qualifications
  • Bachelor's degree
  • 3 to 5 years of progressive management experience in student financial aid administration
  • Working knowledge of student financial aid program administration, regulations, and need analysis (FM and IM)
  • Working knowledge of financial aid and accounting software, to include student information and billing systems
  • Working knowledge of financial systems, and database administration software, and their use in the management of student aid programs, scholarship funding, and financial management/reporting. Proficiency in Word, Excel, and Access
  • Excellent communication and organization skills
  • Ability to handle multiple tasks simultaneously with attention to detail, to collect and analyze data, and to use independent judgment where appropriate
  • Commitment to continuous improvement in efficiency, accuracy, and customer service


Preferred qualifications
  • Experience in a four-year private institution, experience in financial management/ budgeting/auditing/reconciliation, and/or experience in fundraising support
  • Experience with Workday Georgetown Management System (GMS), Banner student information system, and COGNOS reporting


Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.


To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Associate-Director-of-University-Scholarship-Programs--Office-of-Student-Financial-Services---Georgetown-University_JR10285





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Job No:
Posted: 6/9/2021
Application Due: 6/9/2033
Work Type: Full Time
Salary: