Manager, Business/College of Health Sciences
Manager, Business/College of Health SciencesPosition Number:
PSA/NEA - Professional Staff AssocPay Grade Level:
12Pay Grade Range:
$59,775 - $90,879Status :
Calendar Year, Full-time, PermanentDepartment:
Dean Health SciencesContact(s):
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)Campus Location:
NoJob Description Summary:
Oversee the business functions of the College of Health Sciences (CHS). Advise and support the Dean, Associate Deans, Department Chairs and Directors in the appropriate expense, use and generation of College resources. Establish business procedures for the College and oversee their implementation by all CHS College departments. Promote and assist in ensuring adherence to federal, state, and institutional policies and procedures by CHS and departmental staff. Responsible for: accounting, budgeting, financial planning and projections, financial oversight of grants and contracts, budget control and monitoring all sources of funds.Duties and Responsibilities:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage the College’s financial resources. Oversee budget planning and administration, including projection analyses and quarterly forecast for assigned accounts. Work with the Dean and the Dean’s leadership team in budget areas, budget allocation and mid-year submissions and strategic planning.
Supervise and monitor routine business functions for units within CHS including departments, clinics and centers. Interpret and provide advice regarding URI budget, accounting and personnel policies and procedures to faculty, staff, and students. Provide training and assistance to support staff as required.
Serve as the Dean’s designated signatory for CHS financial and personnel documents where appropriate.
Coordinate and monitor annual CHS budgets, including State, federal, private and other contract and grant funding. Ensure accuracy in budget preparation and monitoring for salaries, indirect cost rates, services and supplies, and cost sharing.
Coordinate budget requests from CHS departments, clinics and centers. In conjunction with the Dean, determine departmental budgets. Reconcile CHS budgets and accounts with the University’s financial records and compare actual revenues and expenditures against approved budgets on a monthly basis.
Support principal investigators, faculty, administrators and other staff in generating and managing general revenue and external funding. Provide related research administrative and financial training to CHS department administrators, PIs and support staff.
Oversee CHS human resource management. Supervise preparation and processing of personnel and payroll forms, and related operations, including distribution of time cards and paychecks, and maintenance of records; serves as liaison to the University Human Resources Office and the Office of the Provost regarding College HR issues.
Advise and assist clinic and center coordinators, faculty, and specialists in a variety of matters pertaining to their human resource, fiscal, and administrative affairs.
Supervise administrative support and fiscal staff, and ensure the timely and cost-effective use of administrative and financial systems.
Monitor departmental compliance with University, state, and federal rules and regulations in business/fiscal transactions.
OTHER DUTIES AND RESPONSIBILITIES:
Perform additional duties as required.
LICENSES, TOOLS, EQUIPMENT:
Personal computers; printers; computer software, including Microsoft Office Suite, specifically Excel and spreadsheet analysis; and, enterprise databases such as PeopleSoft.Required Qualifications:
1.Bachelor’s degree in business, public administration, or a related field.
2.Minimum of four years of increasingly responsible professional experience in complex business/administrative logistical support position.
3.Demonstrated strong verbal and interpersonal communication skills.
4.Demonstrated proficiency in written communication skills.
5.Demonstrated knowledge of budgetary processes and analyses.
6.Demonstrated experience developing and implementing administrative and financial policies and procedures.
7.Demonstrated experience in government financial systems.
8.Demonstrated organizational skills.
9.Demonstrated ability to work independently.
10.Demonstrated supervisory experience.
11.Demonstrated ability to simultaneously manage multiple projects.
12.Demonstrated experience working collaboratively with administrators, faculty, and staff.
13.Demonstrated issue resolution experience.
14.Demonstrated knowledge of pre-and post-award policies, regulations and reporting requirements at the federal level.
15.Demonstrated familiarity with federal funding agencies.
16.Demonstrated experience with Microsoft Office Suite (specifically Excel and spreadsheet analysis).
17.Demonstrated experience with enterprise databases (such as PeopleSoft).
18.Demonstrated ability to work with diverse groups/populations.Preferred Qualifications:
1.MBA or equivalent.
2.Minimum of four years of increasingly responsible professional experience in a university, college, government, or similar setting.
3.Minimum of two years of experience overseeing business operations in client-facing clinic or center.
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISBILITES.Environmental Conditions:
This position is not substantially exposed to adverse environmental conditions.Posting Date:
06/28/2021Special Instructions to Applicants:
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#3) “Other Document-References” – the names and contact information of three professional references (pdf doc).