Grants and Contracts Coordinator (Administrative Program Support 3)

Job description

Search #: 495320
Work type: Full-time
Location: Storrs Campus
Categories: Administrative Services


The Grants and Contracts Coordinator in the Office of the Vice President for Research (OVPR), Sponsored Program Services, performs administrative support for the review, approval, and submission of sponsored program proposals and related pre-award activities. This is an early career position in Pre-Award sponsored project administration. The incumbent provides timely processing and review of grant and sponsored project proposals in accordance with sponsor guidelines and solicitations, university policy, and state laws. The Coordinator ensures appropriate signatory authorization and submits proposals by required deadlines.

Sponsored Program Services (SPS) assists faculty with the administration of sponsored program activities to reduce administrative burdens on researchers and department staff. Our goal is to help faculty win more grants and provide comprehensive pre-and post-award services, including:

Pre-Award Activities:

  • Budget development assistance and review
  • Proposal review and submission
  • Post-Award Activities:

  • Set up of new grant and contract awards and related budgets in UConn’s accounting system
  • Assistance with and processing of budget adjustments
  • Final financial report preparation
  • Faculty Services (Pre-Award and/or Post-Award) Activities:

  • Proposal preparation and award management support through a shared service program (Faculty Services) to participating Schools and Colleges
  • Other Activities:

  • Industry contract review and negotiation
  • Guidance and consultation on grant-related questions
  • Assistance with intercampus award applications

  • Under the guidance of a manager, provide assistance, guidance, and oversight to faculty and administrators seeking external funding for research and other sponsored projects through the complex process of proposal preparation and submission; submit proposals and ensure they are submitted correctly and according to appropriate deadlines.
  • Serve as a source of expertise to ensure that proposals meet sponsor requirements; regulatory compliance requirements, university, school, federal, and state policies and regulations governing sponsored research; consult with appropriate managerial staff on any exceptions to university policy, including program matching commitments, facilities and administrative rates, etc.
  • Under the guidance of a manager, provide direction, training and assistance to faculty and administrators in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and university policies and procedures; obtain all necessary clearances and authorization prior to submission.
  • Review terms and conditions on proposal solicitations and award documents as appropriate; collaborate with other SPS, OVPR, and university officials to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with other SPS staff to facilitate agreements, including subcontracts, clinical trials, and state agreements to ensure conformity with university policies.
  • Analyze and learn complex information from multiple sources including funding opportunity announcements, sponsor submission procedures, and sponsor electronic research processes and procedures.
  • Confirm investigators and other personnel on a proposal have completed required university, sponsor, regulatory, and other training mandates and disclosures.
  • Learn and keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts.
  • Serve as university liaison and represents the university and researcher within the scope of authority in the negotiation of changes to sponsored research commitments, such as budget adjustments or project extensions.
  • Serve as a trusted resource both within SPS and to the university community to both internal and external colleagues.
  • Maintain complete records and documentation.
  • Perform other tasks as requested.

  • Bachelor’s degree
  • At least three years of related experience
  • Ability to interpret guidelines and procedures, and to function with limited oversight in resolving problems of unusual difficulty or ambiguity
  • Commitment to customer service, with demonstrated experience working in a customer-focused environment
  • Excellent interpersonal, verbal, and written communication skills
  • Excellent organizational, follow-through and project-management skills, with ability to multitask
  • Attention to timeliness, accuracy, and completeness
  • Ability and willingness to work until 5:00 pm and later on occasion, to meet business deadlines

  • Knowledge or experience developing or working with budgets
  • Strong analytical skills
  • Pre-award administration or related relevant experience

    This is a full-time position with an excellent benefits package including medical and retirement, as well as employee and tuition waivers at the University of Connecticut. Salaries typically start at the minimum of the salary band and range to the mid-point for progressively experienced candidates. Positions are anticipated to be based on the main UConn Storrs Campus. Employees are currently telecommuting until directed to return to campus or as an otherwise authorized condition of employment.


    Please apply online at, Staff Positions, Search #495320 and upload a resume and cover letter that illustrate how applicants (1) satisfy the education and experience requirements, and (2) effectively demonstrate how the qualifications required for the position are satisfied and contact information for three (3) professional references. Review of applications will begin immediately.

    Employment of successful candidates will be contingent upon the successful completion of a pre-employment criminal background check.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on June 29, 2021.

    All employees are subject to adherence to the State Code of Ethics, which may be found at

    The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty, and staff. The diversity of students, faculty, and staff continues to increase, as does the number of honors students, valedictorians, and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical links to fostering and expanding our vibrant, multicultural, and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities, and members of traditionally underrepresented populations

    Advertised: Jun 08 2021 Eastern Daylight Time
    Applications close: Jun 29 2021 Eastern Daylight Time




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    Job No:
    Posted: 6/9/2021
    Application Due: 6/29/2021
    Work Type: Full Time