Academic Services Program Mgr

Job description

The University of Colorado Denver l Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment.  We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

Department of Psychiatry has an opening for a full-time University Staff (unclassified) Psychiatry Faculty Affairs Manager position.  This is an upper level, multifaceted manager position, reporting to the Director of Finance & Administration.

The University of Colorado Anschutz Medical Campus, one of four campuses in the University of Colorado System, is the major academic medical center in the Rocky Mountain region. The Anschutz Medical Campus is home to the University of Colorado Hospital, Children's Hospital Colorado and a new Veterans Affairs Hospital, making it one of the largest and most comprehensive biomedical research and clinical care centers in the western United States. With world-class health sciences research, educational and clinical facilities, the CU School of Medicine has established distinctive and highly productive programs, receiving research awards of more than $350 million per year, including more than $200 million from National Institutes of Health and other federal agencies. The School's total annual clinical and research revenue exceeds $1.2 billion per year.

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions.  The Department currently has approximately 475 paid appointments.  In addition, the department has 371 clinical faculty members, 125 regular faculty from Affiliated Hospitals (i.e., Denver Health, National Jewish, VA), and 94 faculty with secondary/adjoint appointments in Psychiatry. The University of Colorado School of Medicine, Department of Psychiatry has just welcomed their new Department Chair, C. Neill Epperson, MD and is in the process of growing the Department of Psychiatry with new programs and expanding existing programs.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Nature of the work:

This is an upper level, multifaceted management position, reporting to the Director of Finance & Administration. The Faculty Affairs Manager is responsible for overseeing the faculty activity for the department which includes credentialing and onboarding of new faculty, faculty promotion activities including promotion management and dossier consultation, managing all volunteer and affiliate faculty, assisting with faculty onboarding, management of Salesforce and OnBase systems and manage support staff who help faculty with scheduling, travel, procurement and faculty funds.  The position will be the direct supervisor for one administrative assistant position.

Duties and Responsibilities

  • First point of contact with the School of Medicine Faculty Affairs Office
  • Manage the credentialing process for all new Dept of Psychiatry providers and main point of contact with affiliate institutions
  • Aid in faculty onboarding process including space assignments, phone assignments and billing reconciliations
  • Manage volunteer faculty appointments including adjunct
  • Manage and maintain site of practice agreements
  • Manage Promotion process and work with Operations Specialist to build systems in smartsheet to track progress
  • Dossier consultation expert
  • Manage lease agreements
  • Manage appointment database and OnBase employee file database
  • Manage Support staff who help faculty with scheduling, travel, procurement, etc.
  • Work with Vice Chair of Faculty Affairs on mentor process development and execution.
  • CU Medicine salesforce maintenance
  • Manage and maintain faculty conflict of interest
Salary and Benefits:

The salary range (or hiring range) for this position has been established at  $51,677 - $65,733

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.


Total Compensation Calculator:

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected]

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Minimum Qualifications

  • A bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
  • Four years of professional level experience.
Substitution: A combination of education and related professional experience may be substituted for the bachelor’s degree on a year for year basis.

Preferred Qualifications

  • Master’s degree in a related field
  • Experience in CU Systems including Jira, HCM, OnBase and PRiSM
  • Knowledge of CU HR and Finance policies and procedures


    Ability to communicate effectively, both in writing and orally. Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.Outstanding customer service skills.Demonstrated commitment and leadership ability to advance diversity and inclusion.Ability to exercise tact and diplomacy when dealing with stakeholders at all levels. Ability to establish and maintain effective working relationships with faculty, staff, residents, students, alumni, and administrative personnel at all levels including outside organizations and the public. A demonstrated ability to organize and complete complex projects and to work under tight deadlines. Attention to detail, organized Ability to work independently and as a member of a team, handle a fast-paced environment. 

Job Category: Academic Services
Primary Location: Aurora
Schedule: Full-time
Posting Date: Jun 7, 2021
Unposting Date: Jun 13, 2021, 12:59:00 AM




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Job No:
Posted: 6/9/2021
Application Due: 6/14/2021
Work Type: Full Time