Assistant Registrar

Job description

Job Title: Assistant Registrar
Location: UWG Recruiting Location
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 228618
About Us

Welcome to one of the most dynamic universities in the nation.

Since 1906, UWG has been home to those who are eager to take their own path, learn, and grow. With more than 13,400 students and 85+ programs, we've come a long way since then. Today, we're a regional powerhouse with locations in Carrollton, Douglasville, and Newnan, Georgia, making a difference in the lives of our students, our neighbors, and the world. The one thing that's never changed: Amazing things happen when you Go West.

Becoming UWG
Becoming is about what we grow to be. UWG is positioning for Success in the 21st Century, introducing Strategic Priorities to help shape a comprehensive blueprint for our university. Relevance, Competitiveness and Placemaking serve as the pillars for the future of the institution. Learn more at

UWG Commitment Statement
Dedicating ourselves to the curation of a first-choice university.

Job Summary

Reporting to the Associate Registrar, the Assistant Registrar-Graduation will supervise the Registrar's Office Graduation Team with responsibility for all aspects of the evaluation of candidates for graduation, degree and certificate awarding within the Registrar's Office, processing of student curriculum changes, application of faculty and administration approved program course substitutions through the utilization of DegreeWorks, and ensuring compliance with all University of West Georgia (UWG), University System of Georgia (USG), and Southern Association of College and Schools (SACS) policies related to degree and certificate requirements. Position collaborates with faculty, staff, and administrators to review, edit, and propose new policies; align policies with program requirements; and apply policies to current practice.


Supervision & Training - 50

Hires, trains, mentors, motivates, supervises, and evaluates three (3) full time positions and student workers with responsibility for the auditing of undergraduate & graduate candidates for graduation including degrees and certificates, curriculum related functions such as major/minor/catalog/campus updates in Banner, diploma and graduate certificate orders, maintenance of graduation application coding, and planning of the annual Graduation Fair and student side of commencement ceremonies. Maintains open communication with Graduation Team to keep employees involved and informed in a timely manner of new processes, curriculum changes, and policy updates. Positions team is responsible for consulting with faculty, staff, and administrators to confirm program requirements align with policies; performing degree audits; and processing curriculum substitutions on a case by case basis.

Collaboration, Analytics, and Planning - 20

Collaborates with campus partners to troubleshoot and resolve degree program alignment questions with UWG, USG, and SACS policies and Degree Works auditing issues through the utilization of Degree Works exception management tools. Works closely with the Degree Works Analyst and Registrar Analyst to update and maintain Degree Works Scribe for new program and catalog requirements and Argos reporting datablocks to assist the team with degree auditing. Utilizes Qualtrics, and Smartsheets to create student surveys, change request forms, and user-friendly data analytics for the team, department, and UWG leadership. Stays abreast of new developments and best practices in the field, and plans & implements new processes and resources which attribute to student success.

Policy Guidance & Application - 15
This position uses considerable independent judgment when determining the application of UWG, USG, and SACS policies; confers degrees; advises on curriculum proposals; and ensures compliance of FERPA guidelines. Interprets and explains to students, faculty, and staff the policies governing graduation requirements and the processes used in making decisions/judgments on the eligibility of course substitutions within programs and honors calculations. Serves as the administrative liaison pertaining to communications concerning graduation policies with various student, faculty, and staff constituencies and staff members within the University System of Georgia in order to ensure adherence to UWG and USG best practices.

Commencement Planning- 10
Oversees the planning and organization of commencement ceremonies in relation to the ticket distribution list, Honors designation list, student line-up, processional, and distribution of pinned scrolls; and graduation fairs. Serves as a member of the University of West Georgia Commencement Committee and provides final confirmation of the official candidate list for the commencement program.

Other Duties as Assigned - 5

Other types of duties include, but are not limited to, working outside of normal office hours during each commencement ceremony and planning stages, and graduation fairs; social media maintenance; participating in professional development workshops and conferences; preparing and presenting training sessions for campus partners; and other duties as assigned by the Associate Registrar/Registrar.

Required Qualifications

Educational Requirements
Bachelor's degree

Other Required Qualifications
Computer literacy and proficiency in Microsoft Word and Excel required.

Required Experience
One (1) year administrative experience in an enrollment services position

Preferred Qualifications

Additional Preferred Qualifications
Preference given to individuals with experience directly related to certifying candidates for graduation; and extensive knowledge of University System of Georgia (USG) and University of West Georgia (UWG) curriculum policies and core curriculum. Extensive knowledge of Banner or similar student information system preferred. Preference given to individuals with a working knowledge of UWG Core Curriculum, degree program requirements, application of credits for degrees, and Banner & Degree Works software.

Preferred Educational Qualifications
Master's degree

Preferred Experience
one (1) year of supervisory experience, and one (1) year of higher education experience preferably in the Registrar's Office

Proposed Salary

$40,056 (min) - $52,356 (mid)

Knowledge, Skills, & Abilities

Must have excellent interpersonal, verbal, and written communication skills; the ability to facilitate and foster effective working relationships with students, parents, administrators, faculty and staff; and work autonomously on assigned tasks and projects.

Conditions of Employment

Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.

Equal Employment Opportunity

It is the policy of the University of West Georgia to follow federal law in regards to affirmative action and equal opportunity. The University of West Georgia.s affirmative action program and related policies are developed in compliance with Executive Orders 11246 and 11375, as amended; Title VII of the Civil Rights Act of 1964; the Rehabilitation Act of 1973 (Sections 503 & 504) and the Americans with Disabilities Act of 1990 (Title II) and their implementing regulations; the Age Discrimination in Employment Act of 1967; and the Vietnam Era Veterans Readjustment Assistance Act of 1974, as it amends 38 U.S.C. 4212.




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Job No:
Posted: 6/9/2021
Application Due: 6/25/2021
Work Type: Full Time