Program Coordinator

Job description

Overview

The Program Coordinator works closely with the Director, as well as the  Manager of Finance and Administration, and is responsible for efficient and smooth operations of the Trans-Regional Institute.  

Responsibilities

• Oversees financial and budget management, in consultation with Director, and handle financial transactions
• Coordinates postdoctoral and/or visiting fellow searches, appointments, and serves as contact person once postdoc/scholar/visitor is hired
• Arranges annual meetings with the institute's advisory council and executive committee, oversees daily operations, including handling all inquiries and drafting correspondences
• Event Management
  • Coordinates all aspects of the lecture series and conferences/workshops and serve as primary resource person for these events: contact speakers, arrange travel, accommodations and honoraria, oversee publicity
• In the case of conferences held abroad, act as a liaison with foreign co-sponsors and consultants
• Responsible for website layout and updates, zoom events and newsletters

 

Qualifications

• Knowledgeable with website platforms, navigating zoom, creating newsletters. Position requires excellent organizational, communication and interpersonal skills
• Proficiency with Mac products, MS Office Suite and/or Google Suite, Excel, Photoshop, and Adobe Acrobat
• The ability to demonstrate a high level of professionalism, strong customer service skills, able to work well with people and institutes abroad, adaptability and capable of working well independently as well as cooperatively
• High levels of organizational skills are required for coordinating events, following University and Department policies and procedures, maintenance and reporting of financial data, and file management
• Must be dependable and reliable, deadline oriented, able to adhere to budgetary guidelines, exercise good judgement and discretion
• Familiarity with PeopleSoft, Prime, Concur, Drupal and other university systems is preferred
• Associates degree or equivalent required; Bachelor's preferred

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours27.19Work Schedule, If Other Than Standard Hours75% time; schedule to be worked out with candidateEligible for OvertimeNoBenefits EligibleYesEssential Services Personnel (see policy for detail)NoPhysical Capacity Exam RequiredNoValid Driver’s License RequiredNo Experience LevelAssociate#LI-NC1

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