Executive Assistant to the Vice President of Student Services

Job description

Job Title: Executive Assistant to the Vice President of Student Services
Location: Green Bay
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 602317
Qualifications

Department: District Office

Reports To: Executive Leadership Team Member

FLSA Status: Non-Exempt – 40 Hours

Amount of Travel Required: Travel Varies

Salary Grade: E

Positions Supervised: None

LOCATION: Green Bay Campus

STANDARD HOURS: 40 hours per week. Typical hours Monday-Friday 8:00 a.m. – 5:00 p.m.; Flexibility required to include other evening and/or weekend hours as necessary.

MINIMUM STARTING RATE OF PAY*: $28.76/hour

*Current benefit eligible employees will be placed within the pay range based on their current rate/range.

Required online application available on website: www.nwtc.edu/jobs

The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

POSITION SUMMARY
Provide high-level administrative support to an executive leadership team member and the corresponding College division. Serve as the first line of contact for employees, students, and the general public.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)

  • Provide complex and diverse administrative support, including composing correspondence, reports, presentations, etc. to Executive Leadership Team (ELT) member and corresponding division. Assist in organizing workflow for ELT member and division.
  • Manage and maintain executives' and other division employees' schedules. Schedule meetings with internal and external customers. Plan and coordinate travel arrangements.
  • Schedule, prepare agenda, take, and distribute minutes, and coordinate catering for internal and external meetings. Internal meetings may include division meetings and college wide team initiatives. External meetings may include partnerships within the District and State.
  • Attend meetings with ELT member and/or represent ELT member at meetings as requested.
  • Conduct research, compile data, and prepare documents for consideration and presentation by executives, committees, and board of directors.
  • Initiate and coordinate activities and projects for the division in support of the College mission and student success.
  • Greet internal and external customers, in person or via phone, and serve as the liaison between the customer and the ELT member.
  • Open, sort, and distribute incoming correspondence, including faxes and email. Respond on behalf of the ELT member as appropriate.
  • Assist in the preparation and monitoring of the budget; reconcile procards.
  • May assist in resolving complaints and concerns of students, faculty, and other employees.
  • Correspond and communicate with business partners, legislators, elected officials, and the Wisconsin Technical College System.

POSITION QUALIFICATIONS
Competency Statement(s)

  • Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
  • Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
  • Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
  • Accountability - Ability to accept responsibility and account for his/her actions.
  • Active Listening - Ability to actively attend to, convey, and understand the comments and questions of others.
  • Autonomy - Ability to work independently with minimal supervision.
  • Communication, Oral - Ability to communicate effectively with others using the spoken word.
  • Communication, Written - Ability to communicate in writing clearly and concisely.
  • Customer Oriented - Ability to take care of the customers’ needs while following company procedures.
  • Ethical - Ability to demonstrate conduct conforming to a set of values and accepted standards.
  • Initiative - Ability to make decisions or take actions to solve a problem or reach a goal.
  • Interpersonal - Ability to get along well with a variety of personalities and individuals.
  • Judgment - The ability to formulate a sound decision using the available information.
  • Organized - Possessing the trait of being organized or following a systematic method of performing a task.
  • Reliability - The trait of being dependable and trustworthy.
  • Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
  • Tolerance - Ability to work successfully with a variety of people without making judgments.

SKILLS & ABILITIES

Education: Associate's Degree

Experience: Four years related experience.

**An equivalent combination of education and work experience may be considered.

Computer Skills

Microsoft Office Suite (advanced skills preferred), multiple electronic meeting platforms, ability to learn and utilize Enterprise Resource Planning (ERP) systems and retrieve/utilize data from a data warehouse.

Other Work Requirements

Must hold a valid driver’s license and be insurable under the District’s standard insurance policy terms.


PHYSICAL DEMANDS

Physical Demands

Lift/Carry

Stand

O (Occasionally)

Walk

O (Occasionally)

Sit

F (Frequently)

Handling / Fingering

C (Constantly)

Reach Outward

O (Occasionally)

Reach Above Shoulder

O (Occasionally)

Climb

O (Occasionally)

Crawl

O (Occasionally)

Squat or Kneel

O (Occasionally)

Bend

O (Occasionally)

10 lbs or less

O (Occasionally)

11-20 lbs

N (Not Applicable)

21-50 lbs

N (Not Applicable)

51-100 lbs

N (Not Applicable)

Over 100 lbs

N (Not Applicable)

Push/Pull

12 lbs or less

O (Occasionally)

13-25 lbs

N (Not Applicable)

26-40 lbs

N (Not Applicable)

41-100 lbs

N (Not Applicable)

N (Not Applicable)

Activity is not applicable to this occupation.

O (Occasionally)

Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently)

Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly)

Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.

Northeast Wisconsin Technical College does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Talent and Culture.

NWTC does not discriminate on the basis of age, race, color, disability, sex, gender, sexual orientation, gender identity, national origin or other protected classes. Inquiries regarding the College’s nondiscrimination policies may be directed to the Chief Officer for Diversity, Equity, and Inclusion at (920) 498-6826 or [email protected]u.

 

 

 

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Job No:
Posted: 6/9/2021
Application Due: 9/7/2021
Work Type: Full Time
Salary: