Administrative Coordinator for Biomedical Sciences

Job description


Posting Number:


Classification Title:

Administrative Coordinator I

Internal Title:

Administrative Coordinator for Biomedical Sciences


School of Medicine Greenville

Work County:



School of Medicine Greenville


SOMG School of Medicine Greenville

Band :


Advertised Minimum Salary :


Advertised Salary Range:

$35,168 - $43,000

Location of Vacancy:

Greenville, SC

Part/Full Time:

Full Time

Hours per Week:


Work Schedule:

Normal work hours are Monday through Friday from 8:30am – 5:00pm with one hour for lunch. Must be willing to work a flexible schedule as needed to support School functions.

Type of Staff Position:

Full-time Equivalent (FTE)

Basis :

12 months

Job Search Category:


About UofSC:

The University of South Carolina System is comprised of the state’s flagship university in Columbia (founded in 1801 and currently one of the top 50 “Best Colleges” according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state’s educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Diversity Statement:

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefit Eligibility Type:

Full-Time Equivalent (FTE)

South Carolina Retirement:


State Insurance Programs:


Annual Leave:


Sick Leave:


Advertised Job Summary:

The University of South Carolina’s School of Medicine Greenville is seeking a motivated and experienced administrative professional to join our team as Administrative Coordinator in the Department of Biomedical Sciences.

Under the direction of the Chair of the Department of Biomedical Sciences, the Administrative Coordinator will serve as the primary administrative support for the Biomedical Sciences department including specified functions for the Chair, faculty, and students. Ensures compliance with policies and procedures for all functions of the office. This individual will be the primary administrative support for the Chair to include preparing draft communications, minutes and reading/proofreading documents and program information, and managing search committee documents and scheduling meetings. Assists senior level faculty directors designated by Chair. Purchases supplies and materials and makes payment for memberships and conference registrations for Chair, department, faculty, administration, and staff using department PCard and reconciles monthly statements. Processes check requests and reimbursements utilizing PeopleSoft. Assists with faculty grants as directed by Chair, including managing grant budgets, disbursements, reimbursements, and grant reporting. Manages and monitors faculty professional funds and resolves related challenges. Provides professional funds reports. Coordinator will organize and facilitate departmental projects, maintain department files and databases, and perform other duties as needed.

Minimum Qualifications (Classified and Unclassified positions):

Bachelor’s degree and 3 years related experience in business management, administrative services or related field; or equivalency.

Preferred Qualifications:

Prior experience with university faculty/staff administration
Proficient with Microsoft Word, PowerPoint, Excel and Outlook.


Knowledge of Administrative and business management principles, practices and procedures.
Knowledge of rules and regulations pertaining to administrative/business activities of the organization.
Knowledge of USCSOMG fiscal policies, practices and procedures.
Ability to plan, organize and direct assessment functions within the department.
Ability to formulate and implement administrative policies and procedures.
Ability to establish and maintain effective working relationships within the team, with faculty and administration.
Ability to communicate effectively.
Ability to work independently.

Safety Sensitive or Security Sensitive:


Hazardous weather category:


Number of Vacancies:


Desired Start Date:


Job Open Date:


Job Close Date:


Open Until Filled:


Special Instructions to Applicant:

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by 7/4/2021.

Quicklink for Posting:

EEO Statement:

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, sex, gender, gender identity, transgender status, age, color, religion, national origin, disability, sexual orientation, genetics, protected veteran status, pregnancy, childbirth or related medical conditions.




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Job No:
Posted: 6/9/2021
Application Due: 7/4/2021
Work Type: Full Time