Administrative Assistant

Grand Forks, ND
Jun 09, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Position Information: DescriptionThe Administrative Assistant provides administrative support to UND SMHS Library Resources. This includes departmental record keeping, managing of departmental finances, and communicating with campus service departments such as telecommunications and facilities. This position also provides service at the public Information Desk approximately 10 hours per week.

Duties & Responsibilities
    Provides management of the library’s administrative office. Analyzes and establishes administrative procedures and organizes workflow.Establishes, maintains, and controls files and records for the administrative office; maintains records in compliance with Records and Information Management policies and procedures.Manages departmental equipment contracts.Provides asset management for the library’s major and minor equipment. Coordinates annual inventory of major and minor equipment.Records and distributes minutes for staff meetings and other meetings, as requested.Organizes and maintains regular office supplies. Monitors departmental accounting; provides regular financial reports to library administrationMaintains departmental financial logs and monitors expenditures, encumbrances, credits, and any other financial activities.Provides initial approval for departmental expenditure; processes invoices for payment. Establishes and maintains all personnel files for staff, student employees, and temporary appointments. Staffs the Information Desk 10 hours each week. Provides additional coverage as necessary in the absence of the Circulation Manager.
Required Competencies
    Strong oral and written communication skillsStrong interpersonal skillsStrong organizational skillsProficiency in using Microsoft Office software.
Minimum Requirements
    High school diploma or GEDFour years of directly related work experience
Preferred Qualifications
    Bachelor’s degreeExperience directly assisting a department head with management of administrative support functions Experience with drafting budgets, bookkeeping and maintaining financial records
Minimum Hiring Salary/Position Classification$35,000 Annual, Non-Exempt, Full-Time, Benefited

Work ScheduleMonday - Friday 8:00am - 4:30pm


Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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