Admin Support Specialist - Advanced
Admin Support Specialist - AdvancedPosition Number:
400341Vacancy Open to:
PEDIATRICS - ADMINDivision:
Health SciencesClassification Title:
10422 Admin Support SpecialistCompetency Level:
3 - AdvancedWorking Title:
Admin Support Specialist ResearchNumber of Vacancies:
1Full Time Equivalent (FTE):
1.0Full Time or Part Time:
Full TimeRecruitment Range:
$31,200 - $50,876Anticipated Hiring Range:
$40,134 - $45,834Salary Grade Equivalency:
8am-5pmPosition Location (City):
Staff - Office/ClericalOrganizational Unit Overview:
It is the mission of the Department of Pediatrics, East Caroline University Brody School of Medicine, to provide exemplary medical education/training of physicians in pediatric medicine at the undergraduate and graduate levels. Additionally, it is the mission of the department to provide model comprehensive primary and consultative subspecialty care to children of Eastern North Carolina to advance scientific knowledge through basic and clinical research and to provide continuing medical education opportunities for physicians in the region.Job Duties :
This position acts as an administrative support for research activities in the Department of Pediatrics. Duties to include, but not limited to, review research expenses and revenue, complete research invoicing where applicable, complete research close out activities, coordinating travel arrangements for research staff, prepare requisition requests in PORT and ensure all purchase orders are received, process and reconcile procard transactions, process requests for research participant payments, complete and submit direct payment forms and journal vouchers, process payable invoices, use Banner to reconcile all research expenses and receipts, process requests and coordinate surplus of research items and maintaining files relative to budgets, grants, confidential files for faculty and staff.Minimum Education/Experience:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.License or Certification required by statute or regulation:
nonePreferred Experience, Skills, Training/Education:
one year office/administrative experienceLicense or Certification required by the Department:
noneSpecial Instructions to Applicant:
- Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
- If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
- Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
- Applicants must be currently authorized to work in the United States on a full-time basis.
06/08/2021Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. :
06/17/2021Open Until Filled:
NoQuick Link for Direct Access to Posting:
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.AA/EOE:
East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified applicants from women, minorities, veterans, individuals with a disability, and historically underrepresented groups. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or [email protected].Eligibility for Employment:
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.Office of Human Resources Contact Information:
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to [email protected] Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.