Compensation Specialist

Job description

Job Status:Open Title:Compensation Specialist Opportunity Type:Full-time Position Type:Career Service Position Classification:Non-Exempt Home Department:Human Resources Pay Grade:C6 Closing Date:06/22/2021 Overview:

Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States. Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.

Compensation: Salary is $38,568.42 . Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.


The HR Compensation Team is responsible for the finalization of the onboarding process for employees, establishing employment appointments in the Enterprise Resource Planning (ERP) system to generate compensation, issuing employment contracts, coordinating the loadsheet process for faculty, processing employee separations, facilitating the evaluation process, ensuring compliance with the college salary schedule, assisting with annual preparation of the salary schedule, maintaining personnel files and responding to various requests for information and compensation reporting requirements. The Compensation Team works closely with the Payroll department to ensure accurate and timely compensation occurs for all college employees.

Responsibilities and Duties:
  • Create and maintain all employment records (electronic and paper) in accordance with document retention requirements.

  • Generate electronic appointments that initiate compensation through the college’s ERP system.

  • Issue employment contracts and ensure accurate use of titles as approved in the SF salary schedule and for those advancing through the faculty continuing contract process.

  • Work jointly with the college’s Payroll department to ensure timely and accurate compensation.

  • Provide support and direction to employees and supervisors regarding time, attendance, leave use, and compensation.

  • Track the evaluation processes and provide timely reminders to supervisors.

  • Onboard and process new employees and volunteers.

  • Compile information and prepare reports and responses including, but not limited to Board of Trustee meeting agenda items, compensation surveys, subpoena responses, requests for information responses, verifications of employment and other monthly, quarterly and annual reports.

  • Respond to unemployment compensation (UC) claims and participating in UC hearings as needed.

  • Generate personnel action notices

  • Verify academic credentials for new hires, which may include verification that the faculty credentialing process has been completed and validating receipt of official transcripts.

  • Work closely with college departments to complete the employment appointment and reappointment process for full and part time staff.

  • Work with the academic departments on faculty loading and assisting with the monitoring of faculty loadsheets to ensure accurate compensation.

  • Communicate with college departments regarding timelines, deadline reminders, and other compensation related issues.

  • Be familiar with the college salary schedule to provide guidance to college departments, calculate salaries as needed, and to ensure compliance with all employee compensation.

  • Track unpaid leave and work with departments in regards to appropriate progressive discipline.

  • Process all background checks received through the Florida Department of Law Enforcement, tracking positions of special trust and reviewing associated invoices.

  • Scan all related documents for full-time faculty into the document management system.

  • Interpret associated statutes, rules, laws, and college policies to assist departments with questions/concerns related to both areas.

  • Provide service excellence through courteous, informed, accessible and professional engagement.

  • Perform other duties as assigned.

Reports to: Compensation & Compliance Coordinator


Required: A Bachelor’s degree in human resources or a related area with two (2) years of related work experience or a combination of completed education and/or related work experience equal to six (6) years is required.

Additional Requirements: A criminal background check will be conducted.

Knowledge, Skills and Abilities:

  • Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

  • Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

  • Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

  • Results Orientation – proven ability to set and exceed established targets.

  • Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

  • Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

  • Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

  • Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

  • Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

  • Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

  • Ability to work successfully in a multi-cultural environment.

Application Process: All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts (if applicable) to be considered for this position. College transcripts should be submitted to confirm academic qualifications. If you do not have college transcripts your high school diploma or equivalent must be uploaded as unofficial transcripts. Official transcripts must be submitted prior to any employment offer when academic credentials are the basis for meeting minimum qualifications. Unofficial transcripts are only accepted for review purposes.

Contact: Required Documents:Letter of Intent, Resume/Curriculum Vitae, Unofficial Transcripts




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Job No:
Posted: 6/9/2021
Application Due: 6/22/2021
Work Type: Full Time