Payment Specialist, Accounts Payable #495916

Job description

Posting Number:


Position Title:

Payment Specialist, Accounts Payable #495916



Position Type:



Procurement & Payment Services

Job Summary/Basic Function:

Job Summary:The Payment Specialist is responsible for all activities related to the payment of procured materials, supplies, equipment, services, contracts, etc. for all University departments. This position provides proficient accounting knowledge and skills in performing various daily operations.

Essential Job Functions
1.Performs entry-level accounts payable work. This involves computerized invoice payments, check processing, and accounting projects using applicable guidelines, rules, policies, and laws.
2.Prepares invoices and vouchers for payment using various funding sources.
3.Posts payments via purchase orders, invoices and request-to-pay vendor forms on current procurement or finance systems in accordance with applicable payment regulations, polices, and procedures.
4.Prepares and reviews payments to verify accuracy, terminology, and funding source.
5.Works with University departments and vendors to ensure payments are made in a timely manner.
6.Analyzes all documentation for legitimacy per current state and local regulations.
7.Run computerized check processes and monitor’s error listings, making corrective actions in state and local systems, when necessary.
8.Maintains a working knowledge of new rules and regulations provided by Lamar University, TSUS and the Texas State Comptroller.
9.Assists with 1099 Misc Tax form processing and provides supporting documents for audits, as necessary.
10.Serves as backup for the Payment Specialist, Travel.
11.Provides direction to departmental personnel on routine issues and concerns related to payment services, referring to a supervisor or more senior Payment Specialist on all non-routine payment issues; monitor and investigate issues and assist with problem resolution.
12.Establish and maintain effective business community relations.
13.Maintain proper payment files and records.
14.Perform other duties as assigned.

1.Gather documentation to support response to public information requests, as necessary.
2.Identify process improvement opportunities to further payment strategies.
3.May assist with emergency purchases.

Other duties may be assigned to this position on a regular or occasional basis to respond to needs of the university.

Minimum Qualifications:

Minimum Education Required:High School diploma required, Associates Degree or Bachelor’s degree preferred, from an accredited institution in a related field.

A combination of education, experience, and training to produce the required knowledge and abilities could be considered.

Minimum Experience Required:Two (2) years of accounts payable related experience required.

Must possess demonstrated experience in analyzing complex issues and working with multiple deadlines on time-sensitive projects.

Must be computer literate and proficient in the use of office computer software, in particular Microsoft Word and Excel, in addition to other standard office equipment, email, internet and have ability to learn specialty accounting and procurement software.

Key Competencies:
•High ethical standards and excellent attention to detail
•Knowledge of generally accepted purchasing and accounting principles.
•Good communication skills, including speaking professionally and using proper terminology, being able to read with understanding, write using correct English and without misspellings, and to proofread work.
•Exceptional interpersonal skills to interact with co-workers, other departments, suppliers, students and the general public.
•Ability to work on multiple projects at one time and demonstrate excellent organizational skills.
•Ability to work independently and meet deadlines, adapt to changing situations and environment and accept constructive feedback.

Physical Requirements:Must have physical ability to perform minimal physical work in a normal office environment including lifting/carry/pushing/pulling up to 20 pounds regularly.

Job Conditions: Standard business working hours, Monday through Friday, 8:00am to 5:00pm. Some evening and weekend work, as required, during peak processing times.

Lamar Expectation of Quality: Employee will support the mission of Lamar by providing high quality, professional services, timely responses and solutions to customer requests.

EEO Statement:

Lamar University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Veteran's Preference Statement:

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications:

Preferred Qualifications:
•Associate’s or Bachelor’s degree preferred from an accredited institution in a related field.
•Jaggaer (SciQuest) or any E-Procurement system experience preferred.
•Ellucian Banner experience preferred.
•Chrome River experience preferred.
•Experience in higher education and government accounts payable experience with experience within Texas agencies preferred.

Security Sensitive Statement:

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.



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Diversity Profile: University



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Job No:
Posted: 6/9/2021
Application Due: 6/11/2021
Work Type: Full Time