ADMINISTRATIVE SUPPORT SPECIALIST

Job description



University of California Irvine

ADMINISTRATIVE SUPPORT SPECIALIST



Updated: Jun 9, 2021
Location: UC Irvine Campus
Job Type:
Department: OIT Business Services

Job Opening ID: 19427

Reports To: Director of Business Services

Working Title: Administrative Support Specialist

Department: OIT Business Services

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 007373

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: M-F, 8-5

Employee Class: Career

Position Summary:

The Business Services Division within the Office of Information Technology oversees human resources and personnel management, fiscal management, facilities and space management, low and high value purchases, and provides administrative support to more than 420+ staff and students in support of UCI's mission.

Under general supervision of the Director of Business Services, Office of Information Technology, the incumbent works on operational and / or procedural assignments that require the exercise of considerable discretion and independent judgment. Tasks involve the handling of confidential information. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA).

Hourly Compensation Range: $20.02 - $30.51

Department Website: https://www.oit.uci.edu/

Required:

  • Three (3) years of experience performing administrative services of an academic or non-academic organization(s).
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
  • Requires good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
  • Skill in managing sensitive and confidential information regarding bargaining unit issues.
  • Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; attention to detail.
  • Proven ability using organizational skills to multi-task in a high volume environment.
  • Ability to adapt to changing priorities with competing deadlines
  • Ability to work independently or as a member of a team.
  • Working knowledge of procurement rules, regulations, policies and procedures concerning the purchase of goods and services.
  • Adhere to OIT's cultural values: Collaboration, Respect, Trust, Transparency, Quality, Inclusiveness, Customer Centricity, and Learning and Growth Valid California Driver's License.

Preferred:
  • Working knowledge of financial processes, policies and procedures operated through Kuali Financial Systems, Service Now, and Pinnacle Billing System.


Special Conditions Required:

May be required to work overtime, as needed. Must pass background check.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.



To apply, visit https://careersucirvine.ttcportals.com/jobs/6921389-administrative-support-specialist





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Job No:
Posted: 6/8/2021
Application Due: 6/8/2033
Work Type: Full Time
Salary: