Executive Assistant to the Vice Dean for Medical Education - 19424-1A

Job description

Updated: Jun 8, 2021
Location: UC Irvine Campus
Job Type:
Department: Med Ed Administration

Job Opening ID: 19424

Reports To: Vice Dean for Medical Education

Working Title: Executive Assistant

Department: Med Ed Administration

Bargaining Unit: 99

FLSA: Exempt

Payroll Job Code: 007384

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The UCI School of Medicine is dedicated to advancing medical knowledge and clinical practice through scholarly research, physician education and high-quality care. The office of Medical Education oversees the education and training of medical students at the UCI School of Medicine, ranked as one of the top 50 U.S. medical schools for research by U.S. News & World Report. We are dedicated to advancing medical knowledge and clinical practice by offering a rich educational environment. We nurture the development of medical students, resident physicians and scholars in the clinical and basic sciences and support the dissemination of research advances for the benefit of society. Each year, we educate more than 400 medical students and train more than 700 residents and fellows at UC Irvine Medical Center and affiliated institutions. The medical school's 915 full- and part-time and 753 volunteer faculty members are involved in teaching, providing medical care and conducting research into the health challenges facing the 21st century. The school has 26 departments, ranging from basic science research to clinical medical and surgical specialties. It has research, clinical and teaching relationships with the VA Long Beach Healthcare System and Long Beach Memorial Medical Center.

Independently provides executive level support to the Vice Dean for Medical Education completing a variety of complex and confidential assignments including but not limited to providing primary support to the Vice Dean for all administrative matters including scheduling, travel, and meeting support and coordination. Ensures administrative processes and office operations run smoothly in the executive's office. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Compensation Range: Commensurate with Experience

Department Website: https://www.meded.uci.edu/


Bachelor's degree in related area and / or equivalent experience / training.

Familiarity with the organization's processes, protocols and procedures. Thorough knowledge of common organization-specific and other computer application programs. Solid analytical / problem-solving skills. Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing. Ability to multi-task with demanding timeframes. Ability to use high-level discretion and maintain a high level of confidentiality. Solid skills in problem identification.


Knowledge of federal regulations such as FERPA. Strong service orientation. Advising and counseling skills.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.




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Job No:
Posted: 6/8/2021
Application Due: 8/7/2021
Work Type: Full Time