Assistant Registrar for Technology and SIS Development

Colorado Springs, CO
Jun 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
This position will support the Registrar and Director of Enrollment Management, and will be instrumental in the development and direction of the CU Student Information System (CU-SIS), specifically in the areas of Campus Solutions. Functions may include but are not limited to leading a team that provides functional support, testing, reporting, process documentation, and training.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties:

  • Acts as a key participant in the maintenance and enhancement of the Oracle Student Information System for the units within Enrollment Management: the Office of the Registrar, Degree Audit and Transfer Credit, Admissions, and Orientation.
  • Analyzes, tests, and troubleshoots upgrades and enhancements to the student information system, as well as problems encountered, using appropriate technical resources.
  • Supports the Registrar and Senior Associate Registrar in development, implementation, maintenance, and management of Student Records, Campus Community, and Security modules within the Oracle Campus Solutions system.
  • Represents the campus as a technical and functional specialist within Student Records, Campus Community, and Security CU system modules.
  • Supports Office of the Registrar in execution of CU-SIS functions concerning student records processing, term setup, duplicate resolution, workflows, and reporting.
  • Key participant in the development and implementation of Document Management processing and workflow for Student Records functional processes.
  • Designs and executes reports and queries, data loads, unit testing, and data validation, approving or denying all data requests with respect to compliance to FERPA guidelines.
  • Works closely with Registrar and Campus Compliance Officer to ensure compliance with federal, state, CU system, and UCCS policies and procedures (federal guidelines also known as the Family Educational Rights and Privacy Act or FERPA).
  • Contributing member of the Duplicate Resolution team, identifying and resolving duplicate student IDs, and contributing to Duplicate Resolution policies and procedures.
  • Provides leadership with recommendations and solutions to complex problems and issues.
  • Identifies the appropriate technical resources to develop detailed training and documentation.
  • Job Competencies:

  • Proven competency with business and/or student information systems, preferably Oracle Campus Solutions or IBM Cognos (or similar software).
  • Experience developing queries using SQL.
  • Knowledge of student records and registration business processes, defining user and technical requirements as well as end user support.
  • Knowledge of principals, practices, and techniques used in administering complex databases.
  • Experience developing and delivering technical training to an audience with varying levels of technical understanding.
  • Knowledge of student information systems, data structures, and application software. Oracle Campus Solutions experience strongly preferred.
  • Ability to think critically to identify issues and provide recommendations for process improvement and procedure implementation.
  • Strong ability to organize tasks, resolve problems, balance multiple responsibilities, set priorities, and meet deadlines.
  • Must be capable of simultaneously working on multiple, complex projects independently and with a team.
  • Experience with student success services on a campus with diverse student body, faculty and staff.
  • Strong interpersonal skills with ability to work well with people of all levels of information technology expertise and comfort in varied organizational relationships.
  • Strong attention to detail.
  • Strong organizational, analytical, written and verbal communications skills.
  • Strong commitment to service excellence and diversity.
  • Ability to work with confidential student information in a discreet and confidential manner.
  • Ability to engage with and provide excellent customer service to individuals from diverse ethnic, cultural, and socio-economic backgrounds consistently and professionally.
  • Ability to work with individuals at all levels of an organization.
  • Ability to understand, reference and adhere to complex federal and state regulations, policies and procedures.
  • This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

    What We Offer:

    Salary Range: Generally starting at $53,315 to $66,644

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

    Tentative Search Timeline:

    • The potential dates for interviews with the search committee will be the week of 7/20/2021.
    • The potential dates for interviews with the supervisor and appointing authority will be the week of 7/27/2021.
    • The potential employee start date is 8/16/2021.
    The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check. 

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372.

    To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

    Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date.  If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    Minimum Requirements

  • A Bachelor’s degree from an accredited institution
  • Two or more years of experience developing complex reports and writing SQL queries.
  • Two or more years of experience working with databases and data sets. 
  • Preferred Qualifications

  • At least two years of experience in higher education, working with students, faculty, and staff.
  • Two years of experience as a business or system analyst (or similar role) working with enterprise software packages.
  • Experience in Oracle Campus Solutions and/or IBM Cognos.
  • Physical Requirements

    While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally

    required to move. Tasks may involve using a computer continuously for long periods of

    time. The employee must occasionally lift and/or move up to 10 pounds.

    Job Category: Information Technology
    Primary Location: Colorado Springs
    Schedule: Full-time
    Posting Date: Jun 7, 2021
    Unposting Date: Ongoing