3rd Party Billing Specialist

Colorado Springs, CO
Jun 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
The Student Financial Services office is responsible for calculating student tuition and fee amounts, billing students for charges, collecting payment (both in person and online via 3rd party payment processor), processing financial aid disbursements, student refunds, past due student account collection, and applying 3rd party sponsor billing payments to student accounts. The 3rd Party Billing Specialist position will work with 3rd party sponsor billing functions related to VA education and training benefits and various SFS accounting functions.

Who We Are:

The University of Colorado Colorado Springs (UCCS) is one of four campuses in the University of Colorado system and is home to over 9,500 undergraduate and 1,900 graduate students.

Colorado Springs  (pop. 450K+) is situated at the base of Pikes Peak, offers many recreational and cultural activities and was recently ranked by U.S. News & World Report as one of the top Best Places to Live in the U.S.

Job Duties: 

  • Maintain knowledge of federal and state legislation, rules, regulations, policies and procedures, and benefits to ensure compliance with the regulation governing veteran and military student benefits.
  • Review contracts and letters of authorization from Federal, State, and private agencies to determine the amount of 3rd party sponsor billing to be approved. Investigates differences between student’s claim and agency’s policy, finding resolution by contacting the agency.
  • Advises and instructs students and outside agencies of University policies and procedures for students receiving 3rd party sponsor billing. Serves as 3rd party sponsor billing liaison for the University with external agencies. Directs students and/or agencies to applicable departments for any additional information needed.
  • Maintain and oversee all non-VA 3rd party billing processing. Prepare invoices to 3rd party billing sponsors and collect on past due accounts owed from sponsors.
    • Computes and records the amount of 3rd party billing to be input into CU-SIS.
    • Maintains invoice numbering file with all details by student and appropriate invoice date.
  • Notifies University Bookstore of all charges that are allowed to students utilizing 3rd party sponsor billing.
    • Audit bookstore receipts for accuracy and supporting documentation before billing. Work with bookstore staff to resolve any discrepancies identified.
  • Pikes Peak Workforce (PPWFC) program renewal and new program submissions. Complete pulling data for all PPWFC programs as needed and enter for federal and state approval to continue funding for UCCS programs through PPWFC.
    • Work with PPWFC and various internal departments as needed to gather information and complete yearly/as-needed submissions into online Department of Labor & Employment Eligible Training Provider site.
  • Verify CU-SIS sub-accounts (Corporate accounts) agree to PeopleSoft account via Corporate Account Monthly Reconciliations.
    • Reports to Sponsor Billing & Accounting Manager corrections as needed within PS FIN system or CU-SIS.
    • Prepare adjusting and correcting entries as needed in the CU-SIS system, coordinating with the Sponsor Billing & Accounting Manager.
    • Responsible for preparing entries and clearing Tuition Assistance Clearing account.
    • Determines if student or sponsor refunds are valid from the recorded 3rd party billing and issues refunds back to 3rd party billing sponsor as needed.
  • Job Competencies:

  • Ability to plan, organize, and meet deadlines, work under pressure and organize multiple projects or tasks.
  • Attention to detail
  • Experience with highly automated financial management systems and the processing required to work within these systems.
  • Knowledge of Veterans Administration (VA) regulations 
  • Knowledge of military tuition assistance benefits includes Army, Air Force, Navy, Marines, and Coast Guard active duty and ROTC benefits.
  • Ability to communicate effectively both in writing and orally to staff, students, sponsors and senior administration.
  • Strong professional, communication, interpersonal and human relations skills.
  • Knowledge of Generally Accepted Accounting principals
  • Knowledge of higher education billing and receivables systems
  • Knowledge of U.S. Department of Education regulations
  • Knowledge of ACH rules
  • Knowledge of Higher Education specific software, trends and issues.
  • This position has been determined to be exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

    What We Offer:

    Salary Range: Generally starting at: $36,043 - $46,507

    The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

    The University of Colorado offers excellent benefits, including medical, dental, retirement, paid vacation and time off, and a tuition benefit. Information on university benefits programs, including eligibility, is located at http://www.cu.edu/employee-services. Total compensation goes beyond the value on the paycheck.  Please consider reviewing the Total Compensation page at Total Compensation Calculators | University of Colorado.

    Tentative Search Timeline:

  • The potential dates for interviews with the search committee will be the week of June 29, 2021.
  • The potential dates for interviews with the supervisor and appointing authority will be the week of July 6, 2021.
  • The potential employee start date is July 19, 2021.
  • The University of Colorado Colorado Springs is committed to providing a safe and productive learning, living and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history check.

    UCCS is an equal opportunity and affirmative action employer. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University of Colorado does not discriminate on the basis of race, color, creed, religion, national origin, gender, disability, age, veteran status, sexual orientation, gender identity or expression, genetic information, political affiliation or political philosophy in its programs or activities, including employment, admissions, and educational programs. Alternative formats of this ad can be provided upon request for individuals with disabilities by contacting the Office of Human Resources at (719) 255-3372. To perform this job successfully, an individual must be able to perform each of the established essential functions and meet the physical and environment demands described satisfactorily. The requirements listed are representative of the knowledge, skill, ability, physical and environmental conditions required of the employee on the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, physical and environmental demands.

    Applicants with disabilities: If you have a mental or physical impairment, which limits one of your major life activities (e.g. walking, hearing, seeing, speaking, breathing, or learning) and require special accommodations for testing or interviewing, it is your responsibility to notify the office scheduling the interview or test at least 3 working days before the interview or test date. If you need special accommodations at the work site, you must notify the appointing authority or Human Resources.

    The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

    Minimum Requirements:

  • Bachelor’s degree from an accredited institution of higher education. Full time, professional-level work experience may be substituted on a year-for-year basis for the bachelor’s.
  • One (1) or more years of work experience in financial operations or bookkeeping
  • Preferred Qualifications:

  • Experience working at a University or College in financial operations.
  • Experience with Microsoft Excel
  • Experience with electronic document management
  • Physical Requirements:

    While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally required to move. Tasks may involve using a computer for long periods of time. The employee must occasionally lift and/or move up to 10 pounds.

    Job Category: Finance and Accounting
    Primary Location: Colorado Springs
    Schedule: Full-time
    Posting Date: Jun 7, 2021
    Unposting Date: Ongoing

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