Undergraduate Program Associate

Job description

Posting Number:


Working Title:

Undergraduate Program Associate



About the University of Georgia:

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 39,000 students including over 30,000 undergraduates and over 9,000 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

College/Unit/Department website:


Posting Type:


Retirement Plan:


Employment Type:


Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

M-F 8am-5pm; Occasional evening or weekend time required during graduation

Advertised Salary:


Posting Date:


Open until filled:


Proposed Starting Date:


Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).

Classification Title:

Office/Clerical Assistant



Job Family:




Minimum Qualifications:

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position will assist with the administrative duties of our Undergraduate Program and REU summer program. The position will handle routine requests from Microbiology undergraduate majors regarding course offerings, clearing register, graduate checks, and research opportunities. Serve as undergraduate course sectioning officer. Maintain and update the undergraduate list serv and update departmental website. Manage the Microbiology Departmental Seminar series, assist in making travel arrangements for departmental guests and schedule appointments with faculty. Assist with the planning of the spring departmental undergraduate graduate ceremony, reception, and other departmental events.

Knowledge, Skills, Abilities and/or Competencies:

Excellent written and verbal communication skills. Handling multiple tasks, taking initiative, working independently, and paying attention to detail. Experience with MS Word and Excel. Knowledge of general office equipment.

Physical Demands:

Sitting for extended periods of time, use of computer & keyboard.

Is driving a responsibility of this position?:


Is this a Position of Trust?:


Does this position have operation, access, or control of financial resources?:


Does this position require a P-Card? :


Is having a P-Card an essential function of this position? :


Does this position have direct interaction or care of children under the age of 18 or direct patient care?:


Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):


Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.


Maintain the undergraduate majors listserv and distribute departmental announcements on the listserv. Update Undergraduate Program and REU information on departmental website. Assist students with requests for information regarding course offerings, registration, graduate checks, and research opportunities. Schedule and attend Undergraduate Affairs Committee meetings and record minutes. Assist Undergraduate Coordinator with yearly Student Learning Outcomes Assessment.

Percentage of time:



Schedule Microbiology seminars and other invited departmental guests, such as faculty job candidates. Assist with travel arrangements for invited guests, schedule meetings with faculty members and work with the Franklin Business Services Center to process honoraria and travel reimbursement. Advertise department seminars using the departmental seminar list serve and maintain seminar information on department website.

Percentage of time:



Assist with the Research Experience for Undergraduates (REU) summer program. Compile application materials from applicants. Assist with travel and housing arrangements for participants. Work with Franklin Business Services Center to process stipend and meal payments.

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Serve as undergraduate course sectioning officer. Grant Permission of Department for POD courses and assign departmental seats in Banner/Athena.

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Distribute mail as received daily. Prepare UPS/FedEx packages for shipment and schedule pick up. Assist faculty and students with the departmental copy machine, fax machine, and color printer. Greet and assist visitors to the Department of Microbiology.

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Organize undergraduate graduation ceremony, reception and other departmental events.

Percentage of time:





Diversity Profile: University



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Job No:
Posted: 6/8/2021
Application Due: 8/7/2021
Work Type: Full Time