Administrative Associate 2, Family & Consumer Sciences, SNAP E&T

Knoxville, TN
Jun 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

Administrative Associate 2

Department of Family & Consumer Sciences

Knoxville, TN

Market Range 04

This is a grant-funded position dependent upon continued funding.




The Administrative Associate 2 will provide administrative and clerical support to the Department of Family and Consumer Sciences, specifically to the Supplemental Nutrition Assistance Program Employment & Training (SNAP E&T), the Tennessee Nutrition and Consumer Education Program (SNAP-Ed:TNCEP), and the Tennessee Expanded Food and Nutrition Education Program (EFNEP). This position is responsible to the Assistant Dean of Extension, Department of Family and Consumer Sciences (FCS) and works under the direction of the SNAP E&T State Program Director. This is a regular, non-exempt, full-time position. Continuation of this grant-funded position is dependent upon continued funding through the U.S. Department of Agriculture (USDA), the Tennessee Department of Labor and Workforce Development, and the Tennessee Department of Human Services (TDHS). Duties include:

  • Performing specialized duties according to program guidance and University established practices. This may include compiling data, data analysis, spreadsheet management, data entry in IRIS (SAP), document preparation, grant proposal preparation, and media presentations
  • Initiating, typing, composing, editing, and proofing agendas, minutes, correspondence, documents, publications, and/or reports
  • Maintaining necessary correspondence with regional SNAP E&T program staff
  • Scheduling appointments, arranging meetings and maintaining calendars for program director
  • Making travel arrangements and processing travel reimbursements for those working under the SNAP E&T program
  • Collaborating with other Administrative Associates and Financial Associates on program work flow
  • Coordinating and maintaining SNAP E&T electronic and hard copy files, inventories, websites and equipment management
  • Working with the Marketing & Communications Department to coordinate printing of program materials for distribution
  • Assists FCS and SNAP E&T Financial Associate with grant-related financial data entry, reporting and documentation
  • Receiving and routing phone calls and directing visitors
  • Performs other duties, as necessary or as assignedProviding administrative support for a program of activities that meets the needs of all eligible clientele regardless of race, color, national origin, age, sex, disability, religion or veteran status

Minimum/Required Qualifications (include education, experience, skills & abilities, licenses & certifications):                  

    Must have a high school diploma, or equivalent, and 2 years college level course creditsMinimum 3 years administrative assistant experienceExcellent organizational and multi-tasking skills in order to prioritize work to meet deadlines and handle urgent matters while staying on task with other assigned duties and responsibilitiesStrong interpersonal skills and ability to work as a teamExcellent written and verbal communication skillsMust be proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint)Excellent keyboarding, grammar and proofreading skillsDependable and able to complete tasks correctly and on timeAble to work with little or no supervision and exercise good judgment and discretion in the performance of all work assignments

Preferred/Desired Qualifications:                                                                                                                                                                                           

    Bachelor’s degree
  • Experience with development of presentation materials and data management
  • Knowledge of and experience with IRIS (SAP) or similar finance system
  • Extension experience is a plus

UT Extension provides a gateway to the Univeristy of Tennessee as the outreach unit of the Institute of Agriculture. With an office in every Tennessee county, UT Extension delivers educational programs and research-based information to citizens throughout the state. In cooperation with Tennessee State University, UT Extension works with farmers, families, youth, and communitites to improve lives by addressing problems and issues at the local, state, and national levels.

Job: Other Admin Asst/Secr/Clerical
Primary Location: US-Tennessee-Knoxville
Organization: Family And Consumer Sciences
Schedule: Full-time
Job Posting: Jun 7, 2021, 10:15:25 AM

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