Events Coordinator - 513293
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Work type: Regular Full-time (Benefits eligible)
Categories: Office/Clerical Support
Pay Grade/Pay Range: 56 Monthly (exempt): - Minimum - $ 29764.80 Midpoint - $ 43326.36
Department/Organization: 219101 - University Libraries
Normal Work Schedule: Monday - Friday, 7:45 am - 4:30 pm; occasional nights and weekends
Job Summary: The Events Coordinator directs the planning, implementation, execution, follow-up and budget of events occurring both on and off campus. This position is demanding and vital to the overall image of the assigned area in terms of attracting financial resources, quality students, corporate participation, and external support. Duties may include: conceptualization of event theme; creation of invitation lists; site selection; seating arrangements; inventory management; negotiating with florist, caterers, hotel sales directors and print shops for maximum cost containment; management of on-site contract staff, clerical support and student assistants; development and management of event budget.
Additional Department Summary: This position is responsible for managing and executing events for the University Libraries. Schedules and supports events utilizing the Library facilities by external departments. Manages event budget to ensure costs stay within allocated budgets. Operational responsibilities include but are not limited to: supervising student workers, publishing and maintaining content on the website and social media accounts for upcoming events, managing travel logistics for guest speakers, serve as a liaison to multiple campus and library departments, performing graphic design and memorializing events with video or still photography.
Required Minimum Qualifications: Bachelor's degree and two (2) years of experience in events to include planning, directing, budgeting and promotion; OR an associate's degree and at least four (4) years of experience in events to include planning, directing, budgeting and promotion; OR a high school diploma or GED and at least six (6) years of experience in events to include planning, directing, budgeting and promotion; OR Master's degree or higher. Related student or Graduate Assistant, Intern, or student oriented experience will be considered. To be considered student experience, it must be detailed in the employment section on the application.
Additional Required Department Minimum Qualifications: Must be able to work nights and weekends.
Skills and Knowledge: Working knowledge of digital presentation applications and hardware. Working knowledge of various office production software, including Excel, Word, and Powerpoint etc. Excellent communication skills. Demonstrated ability to problem-solve.
Preferred Qualifications: Degree in Hospitality Management; experience working with catering providers and vendors, experience with UA Procurement system (Concur), graphic design experience, experience with social media account management, experience with video production, and knowledge of best practices for still photography and video.
Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.
Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster
Advertised: 14 Jun 2021 Central Daylight Time
Applications close: 27 Jun 2021 Central Daylight Time