Director, Volleyball and Beach Volleyball Operations

Location
Tucson, AZ
Posted
Jun 08, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution
Posting Number:

req5568

Department:

Administration and Athletics

Department Website Link:

Location:

Main Campus

Address:

Tucson, AZ USA

Position Highlights:

The University of Arizona seeks a Director, Women’s Volleyball and Women’s Beach Volleyball Operations for administration of the women’s volleyball and beach volleyball programs, including all aspects of team travel and equipment liaison activities.

The University’s strength in undergraduate education and scientific research is paralleled by its excellence on the playing fields, courts and other venues of its 21-sport Intercollegiate Athletic Program. The Arizona Wildcats compete in the tradition-rich Pacific-12 Conference, “The Conference of Champions.” For a more comprehensive view of what makes working in our department unique, please visit the websites at: www.arizonawildcats.com.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities:

  • Administer the day-to-day operations of the Women’s Volleyball and Women’s Beach Volleyball Programs
  • Assist Head Coach, serve as support for coaches and staff
  • Coordinate all aspects of team travel. Candidate will have to travel with team
  • Reconcile team travel receipts
  • Create and maintain all necessary business office documents related to team travel and recruiting, including submitting forms for reimbursement and payment
  • Assist the Head Coach and Assistant Coaches with coordinating recruiting
  • Set up Travel Authorizations for team travel and coaches’ travel for recruiting
  • Submit receipts for all P-Cards to the Business Office
  • Enter information and updates in ARMS as directed by coaches as needed
  • Plan and organize Arizona’s and visiting team’s practices
  • Serve as primary contact with various internal constituents, such as event management, public relations, marketing, sports information, Wildcat Club and others, working in cooperation with their efforts in conjunction with volleyball programs
  • Assist in developing and maintaining public relations programs. Aid in design and development of a program to reach out to the community, schools, and other service organizations through but not limited to social media.
  • Aide incoming student-athletes with initial paperwork and requirement, serve as point of reference
  • Assist Head Coaches in budget development, oversee purchasing and expenses, and reconciliation
  • Provide analytical reports to Head Coaches to assist in budget preparation
  • Liaison with Business Office on all receipts and forms
  • Supervise and act as a liaison on all women’s volleyball and women’s beach volleyball external programs
  • Coordinate usage and preparation of volleyball and beach volleyball facilities and equipment for use in practice and games
  • Supervise student managers and other key personnel
  • Coordinate and plan summer camps
  • Additional duties as assigned

Knowledge, Skills, and Abilities

  • Ability to analyze and interpret policy and procedural guidelines to resolve problems and answer specific to athletic teams
  • Excellent written and verbal communication skills
  • Ability to multi-task with frequent interruptions
  • Dedication and motivation to initiate, lead and support value-added projects
  • Meticulous attention to detail
  • Knowledge of position related NCAA, Pac-12, and University of Arizona rules and compliance
  • Self-motivated, results-oriented, and has a positive demeanor
  • Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects
  • Demonstrated ability to develop and maintain positive interpersonal relations
  • Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude
  • Must be available to work a flexible schedule including nights and weekends
  • Exceptional attention to detail with the ability to coordinate multiple projects at one time
  • Demonstrated strong organizational and administrative skills
  • Experience working in college athletic environment
  • Demonstrate interpersonal communication skills
  • Demonstrate ability to work with diverse populations including, students, parents, university faculty and staff, community members, and vendors
  • Knowledge of various computer programs, including MS Word, MS Excel, Adobe PageMaker, and other software programs

Minimum Qualifications:

  • Bachelor’s Degree
  • Three years of experience

Preferred Qualifications:

  • Master’s Degree
  • Experience working in a college athletic environment

FLSA:

Exempt

Full Time/Part Time:

Full Time

Number of Hours Worked per Week:

40 hours + Nights and Weekends

Job FTE:

1.00

Work Calendar:

Fiscal

Job Category:

Athletics

Benefits Eligible:

Yes - Full Benefits

Rate of Pay:

$40,000

Compensation Type:

salary at 1.0 full-time equivalency (FTE)

Grade:

6

Career Stream and Level:

PC2

Job Family:

Athletics Admin

Job Function:

Athletics

Type of criminal background check required::

Name-based criminal background check (non-security sensitive)

Number of Vacancies:

1

Target Hire Date:

6/14/2021

Expected End Date:

Contact Information for Candidates:

Rita Stubbs
[email protected]

Open Date:

6/7/2021

Open Until Filled:

Yes

Documents Needed to Apply:

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant:

Please submit Resume, Cover Letter, and the answers to the followingquestions as the Additional Document. Thank You.

1. Describe your knowledge of NCAA and Pac-12 Conference rules andregulations relating to academics, satisfactory progress, and eligibility.

2. Please list below any experience you have had since 2015 with highschool or college student-athletes. This includes working or volunteering inany capacity with a high school, AAU, sports club, junior college or 4-yearinstitution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and11.4.4.2. You may be asked about these Bylaws in an interview, and you may beasked to sign a future affirmation confirming the same prior to or upon youremployment by The University of Arizona, if you are selected for employment. Doyou understand that by submitting your application for employment you areaffirming that you have read these Bylaws, and that such Bylaws would notpreclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospectivestudent-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketballor junior college student) in the sport of men’s basketball, women’s basketballor football or have any other type of association with any prospectivestudent-athlete in the sports of men’s basketball, women’s basketball orfootball? If yes, please explain.

5. Is your potential employment within the athletic departmentconditioned upon the enrollment of any prospective student-athlete (i.e.,student in 9-12 grade, 7-12 grade for men's basketball or junior college) inthe sport of men's basketball, women's basketball or football? If Yes, pleaseexplain.

6. Do you understand that failure to disclose any information related toyour affiliation with a prospective student-athlete (student in 9-12 grade,7-12 grade for men's basketball or junior college) in the sports of football,men's basketball or women's basketball might render your application ineligiblefor consideration?

Diversity Statement:

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution and a Native American/Alaska Native-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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