Job description

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Assist managers and employees in interpreting Human Resources policies and procedures, ensuring it aligns with Duke Corporate Human Resources (Benefits, Payroll, Rewards &Recognition, and Recruitment). Be proactive in recognizing possible HR and payroll issues to reduce impact on the department.

Assist managers with job description development and position management.

Work with the Divisional Administrators to ensure funding availability for staffing requests. Initiate vacancy management action forms, create positions, and manage requisition open and close processes as required.

Work with other Duke entities to resolve unique human resources issues.

Work with the HR Manager to implement and coordinate HR programs and initiatives supporting the overall organizational goals and objectives.

Work with HR Manager on talent acquisition and retention activities including but not limited to the development of search plans and strategic recruitment strategies / initiatives, advertising and cost analysis, job fairs, candidate sourcing and evaluation, tracking and evaluating time to fill data, turnover analysis, and streamlining of the recruitment processes.

Train managers on departmental/university processes as it relates to: Success Factors, [email protected], Hiring of staff, students and clinical associates.

Monitor and maintain the90 day Orientation and Evaluation process and tracking database for newly hired/transferred employees. Collaborate with managers on trial period extensions to ensure the trial period is managed appropriately. Collect performance review documents and assist in Salary Setting entry during the annual evaluation process.

Assist with managing all Duke Student and Non-Duke Student hires for the department. Assist managers in completing the appropriate paperwork when bringing volunteers and unpaid interns.

Responsible for the maintenance of electronic and paper personnel records.

Serve as a liaison between the HR Manager, Divisional Administrators, Recruitment and Corporate Human Resources.

Review resumes and conduct salary/equity reviews for current employee. Communicate with SOM Management Center and PDC Regarding salary recommendations for potential employees. Assist in offer letter review and approval. Monitor open requisition activity/status and make recommendations to facilitate/expedite the hiring process. Manage the new hire/transfer process, for all staff, students and clinical associates.

Process all salary changes, supplements, and personal data changes for Section of Surgical Disciplines staff and faculty. Act as backup for timecard approval as needed.

Assist the HR Manager in communicating new initiatives, polices and materials to the Divisional Administrators and Surgery leadership.

  • Run and maintain reports:
  • Maintain vacant/filled report.
  • Run active roster report in iForms when conducting equity reviews.
  • Run iForms report weekly to notify Surgery IT of new/transferred/terminated staff to ensure addition and removal from appropriate mail distribution lists.
  • Run dFac reports as needed

Manage the appointment/hiring process for Clinical Associates, and other non-regular rank faculty members.

  • Processd Fac forms (Appointments, New Faculty Member, Promotion/Change of Status, Leaves, Personal data changes).
  • Process hires (I-9, orientation registration).
  • Process salary/schedule changes.
  • Process supplements.
  • Process all faculty terminations.

Required Qualifications at this Level

Work requires organizational, analytical and communication skills acquired through the completion of a bachelor's degree program.

Work requires two years of business, administrative and/or supervisory experience with exposure to supervisory or human resource policies and practices related to employee relations. A master's degree in a related field may be substituted for 2 years of experience.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.




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Job No:
Posted: 6/8/2021
Application Due: 9/6/2021
Work Type: Full Time