Payroll Lead

Job description



Payroll Lead

North Orange County Community College District

Position Number: 2015454P

Location: District Services

Department: District Payroll

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Remote work transitioning to in person August, 2021. Number of days may vary by position.Monday- Friday, 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)

Job Description:
Trains and provides work direction to other support staff and student workers in the department; responsible for the daily planning and workflow of the department; leads or coordinates a team of staff in the analysis, completion, and validation of complex and technical projects.

Assists the payroll manager in preparation of various payroll tax reports, and in the development, design, and implementation of payroll policies, procedures, and systems to improve the effectiveness of payroll operations; interprets and researches proposed legislation, laws, regulations, contract provisions, and legal opinions and decisions that affect the payroll process.

Provides technical recommendations and information to management and staff regarding employee payroll; resolves and troubleshoots district-wide related payroll problems; coordinates payroll functions and operations with District departments, personnel, governmental and private agencies.

Updates and maintains accurate information in the county computer database for personnel/payroll-related data; liaisons with Information Services in maintaining and updating the in-house payroll/human resources system.

Verifies and audits rate change and pay adjustment documents received from human resources; performs specialized, technical payroll accounting calculations related to the complex elements of the District's payroll activities.

Performs specialized complex technical payroll accounting calculations involving gross pay, retirement, taxes, contract calculation, retroactive pay, fringe benefits and leave records; interprets the laws and regulations regarding employees' eligibility/enrollment in PERS, STRS, Social Security, Medicare or any other retirement system and processes and monitors the proper enrollment, membership reporting and payment to various retirement systems.

Liaisons with the risk management office and payroll manager in monitoring workers' compensation absences, approval and payments; responsible for processing and maintaining records of employee voluntary deductions.

Coordinates the accumulation of data for outside audits.

Designs, creates, and updates forms, spreadsheets, reports and databases; monitors and maintains payroll schedules, calendars and personnel records and files.

Attends payroll and benefit related meetings, workshops and conferences.

Learns and applies emerging technologies and advances (e.g., computer software applications) as necessary to perform duties in an efficient, organized, and timely manner.

Demonstrates sensitivity to and understanding of the disabilities and diverse academic, socioeconomic, cultural, and ethnic backgrounds of students.

Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Performs related duties as assigned.


Primary Purpose:
Under the direction of the Payroll Manager, independently performs a wide variety of complex technical duties in the preparation and maintenance of personnel and payroll functions, prepares reports and materials as assigned, and provides training and work direction to staff to ensure the accurate and timely payment of wages for District employees. Ensures the District is in compliance with District policies and procedures and legal requirements


Working Relationships:
The Payroll Lead maintains frequent contact with various District administrators, faculty, staff, students, public agencies, external auditors and state agencies.


Knowledge, Skills, and Abilities:
Knowledge of pertinent federal and state laws, codes, regulations, policies and procedures affecting payroll records and programs.

Knowledge of applicable sections of State Education Code, Tax Codes and State mandated reports and processes.

Knowledge principles and techniques involved in payroll preparation, monitoring and control.

Knowledge of verification and processing of payroll records.

Knowledge of auditing of financial statistical records keeping, including general and basic time keeping and records keeping.

Knowledge of District collective bargaining agreements’ specifics related to payroll and benefits issues.

Knowledge of policies, rules, and regulations related to the State Teachers’ Retirement System, Public Employee Retirement System, and Public Agency Retirement System.

Knowledge of District organization, operations, policies and objectives.

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.

Knowledge of bookkeeping and record keeping procedures.

Knowledge of budget preparation and maintenance.

Knowledge of appropriate software and databases.

Ability to perform specialized, complex and technical accounting work requiring independent judgment and initiative related to the preparation of the District payroll.

Ability to train, coordinate, plan, prioritize and organize a large volume of work of other payroll staff to successfully meet constant payroll deadlines.

Ability to read, interpret, explain and apply various federal, state and local guidelines or other information pertaining to District payroll.

Ability to compile, analyze and verify numbers, data and financial and statistical information.

Ability to interpret, apply and explain laws, regulations, policies and procedures.

Ability to research records, identify and correct difficult and complex payroll transactions and problems.

Ability to analyze situations accurately and adopt an effective course of action.

Ability to plan, organize and prioritize work.

Ability to meet schedules and time lines.

Ability to work independently with little direction.

Ability to understand and follow oral and written directions.

Ability to communicate efficiently both orally and in writing.

Ability to train and provide work direction to others.

Ability to establish and maintain effective working relationships with others.


Special Requirements:
The award of all degrees must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript with degree posted (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.


Minimum Qualifications:
Bachelor’s degree from an accredited institution with a major in business, accounting, information systems or a related field.

Minimum of four years of experience in specialized, technical payroll preparation and practices, preferably in a college or school district environment.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.


Desirable Qualifications:
Minimum of five years increasingly responsible Payroll experience in Community College or K-12.

Experience with Retirement Systems and IRS forms and publications.

Demonstrated experience integrating diversity, equity, and inclusion into the duties and responsibilities for this position.

Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.


Working Conditions:
Indoor office environment; subject to constant interruptions and frequent interaction with others; sitting for long periods of time (up to 2-3 hours); occasional travel to other locations to attend meetings or conduct work; hearing and speaking to exchange information in person one-on-one, in a group setting or on the telephone; seeing to read a variety of printed materials and information on a computer screen for extended periods of time.


Salary Range: $5,368 - $6,510 Per Month

Number of Vacancies: 1

Posting Number: 2015454P

Open Date: 06/07/2021

Close Date: 6/30/2021

Special Instructions Summary: Special COVID 19 Notice: In-person interviews are suspended at this time and will be replaced by interviews in a virtual format. Employees must reside in California while employed with NOCCCD, even during remote work. Thank you for your continued interest in working at North Orange County Community College District.

This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The applicant selected for the position will be required to provide identification and employment eligibility as outlined in the Immigration Reform and Control Act. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within the same fiscal year or 8 months, whichever is longer.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications - Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications - Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date.

Evaluations of foreign degrees and/or coursework are required. See our website at http://www.nocccd.edu/minimum-qualifications for information regarding evaluation of foreign degrees.


To apply, visit: https://nocccd.peopleadmin.com/postings/4611









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Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time
Salary: