Program Coordinator, Graduate School of Arts and Sciences Georgetown University

Job description

Program Coordinator, Graduate School of Arts and Sciences Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Program Coordinator, Graduate School of Arts and Sciences - Georgetown University

'The Program Coordinator has a suite of student-facing responsibilities in day-to-day, on-the-ground activities primarily dedicated to Prospect, Applicant and Student Support and requiring expertise regarding Georgetown University policies and procedures for graduate admissions, academic affairs and general student support. Duties include but are not limited to:

Recruitment, Admissions

  • Participate in outreach and recruitment efforts for the program
  • Organize events for prospective students and applicants to learn about the program (e.g., open houses, webinars, chats, etc.)
  • Respond to and support applicants throughout the inquiry and admissions process
  • Prepare admissions applications for review, and follow the procedures for inputting decisions into the admissions system according to the policies and procedures set forth by the Graduate School Dean's Office
  • Enroll eligible candidates into the program
  • Maintain records of admissions statistics for program

Academic and Student Affairs
  • Ensure that students are appropriately registered each semester
  • Monitor student status and academic progress
  • Assist students in submitting special requests to the Graduate School in a timely manner (e.g., transfer of credits, leaves of absence, consortium requests, application for graduation / clearance and commencement preparations, etc.)
  • Communicate with administrative departs regarding significant changes in student progress, status or program changes. Offices include: Graduate School Dean's Office, University Registrar, Student Financial Services, Office of Global Services, etc.
  • Refer students to academic and non-academic resources as needed to support their progress and success in the program. This might include referencing the Academic Resource Center, Counseling and Psychiatric Services, Graduate Title IX Coordinator, Student Health, Graduate Student Organization, or other departments on campus
  • Support program-level and Graduate School student events as requested (e.g., Orientation, Commencement, social events supporting students' academic pursuits, academic events supporting the curriculum, competitions, research, etc.)

Financial Aid Responsibilities
  • Prepare merit-based aid program budgets as requested
  • Monitor student enrollment and merit aid expenses
  • Monitor student enrollment and communicated with registered student status and registration changes to key departments such as Graduate School, University Registrar, Office of Global Services, Student Financial Services

Outreach, Communications, Web
  • Conduct regular promotion and outreach of program, highlighting key activities, student and faculty accomplishments, and other important program endeavors
  • Maintain program website, update content as needed

Faculty & Curriculum Support
  • Assist faculty in course scheduling and general preparation
  • Engage in program review when requested - including gathering historical data, organizing reports, and preparing submissions for review by Graduate School Executive Faculty and University officials

Other Administrative Duties & University Responsibilities
  • Monitor overall program budget and ensure that expenses remain within budget
  • Program-specific financial and appointment transactions
  • Procure supplies and services for program needs
  • Participate in key Graduate School events
  • Other general duties as assigned as the program expands

  • Bachelor's degree
  • 3+ years of experience in higher education, preferably at the graduate level
  • Ability to adapt to changes in the policies and procedures that support activity at the university
  • Ability to confidentially and appropriately administer file management, communication and storage.
  • Proficiency in use of Google Apps, Microsoft Office, Adobe Acrobat Pro, basic web editing tools, and information systems such as Banner, Slate, and Workday
  • Service-orientation, especially for students and faculty

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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Job No:
Posted: 6/7/2021
Application Due: 6/14/2021
Work Type: Full Time