Assistant Registrar for Academic and Student Records - Georgetown University Main Campus

Job description

Assistant Registrar for Academic and Student Records - Georgetown University Main Campus

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The position of Assistant Registrar for Academic and Student Records reports to the Associate University Registrar for Academic and Student Records and is responsible for the interpretation and application of student records policies and the accuracy and integrity of production and maintenance of academic records for all students. This position is responsible for grade processing, degree conferrals, Consortium registration, the Senior Auditor program, and overall student information and program coding for the academic record. This position also oversees the certification of the academic eligibility of student athletes in compliance with the National Collegiate Athletic Association (NCAA), Big East and Patriot League Conferences, and Georgetown University by-laws, rules, regulations and policies.

General duties of the Assistant Registrar include, but are not limited to, the following:

  • Supervise grade and degree conferral and transcript production staff.
  • Updating the posting of grades, adding thesis and dissertation titles, maintenance of honors, awards, and degrees awarded data, and assist the Associate Registrar in problem resolution of various academic records problems.
  • Oversees the Consortium registration and grade reporting process.
  • Works closely with counterparts within Georgetown, the DC consortium, and other universities.
  • Engages in tactful and helpful interaction with GU faculty and colleagues in deans' offices and other university departments to provide information, training and guidance to ensure quality records maintenance, and respond to university policy and office procedure questions posed by those departments.
  • Analyze accurate information before adding data to the students' permanent records and upholding the university policy of confidentiality of student records and other provisions of the Family Educational Rights & Privacy Act (FERPA).
  • Processing work promptly and efficiently, in accordance with the office and University time requirements.

Work Interactions

Interacts with internal and external stakeholders including students, parents, deans, and faculty. Collaborates with administrative offices including (but not limited to) Athletics, Honor Council, General Counsel, Student Conduct, Student Health to ensure the accuracy and integrity of student records.

  • Master's degree required.
  • 3 to 5 years of administrative experience in a registrar's office required, along with significant supervisory experience.
  • Working knowledge of NCAA, Big East, and Patriot League rules and regulations required
  • Ability to multitask and meticulous attention to detail is critical
  • Experience managing and engaging staff members
  • Knowledge of complex work processes; ability to multi-task; ability to plan, organize and implement single or multiple job tasks; ability to prioritize work assignments and deliverables and the ability to apply common sense and logic in making prudent and sound decisions are all required for success in this position.
  • Ability to maintain confidentiality, tact and diplomacy in all matters.
  • Integrity of the highest order and accountability or dominant components of the daily interactions that the individual in this position must possess.
  • Experience in the use of student information systems required. Banner and Cognos experience preferred.
  • Good communication skills (Oral and Written).
  • Attention to detail, analytical skills, ability to define problem both quantitatively and qualitatively, and then to generate potential solutions.
  • Work and demonstrate ability to use report generation tools.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time