Administrative Coordinator, Pre-Baccalaureate Program - Wharton Global Youth

Job description

Administrative Coordinator, Pre-Baccalaureate Program - Wharton Global Youth

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Coordinator, Pre-Baccalaureate Program - Wharton Global Youth

Job Profile Title
Administrative Coordinator

Job Description Summary
The Wharton Global Youth Program is seeking an Administrative Coordinator to oversee communications, operations, and delivery of the Wharton Pre-Baccalaureate Program, a new program offering designed to introduce high-achieving high school students to credit-bearing coursework at the Wharton School. The Administrative Coordinator will have a diverse set of responsibilities including application review, coordinating registration and billing, facilitating student support services, and overseeing department and instructor communication.

Job Description

Wharton Global Youth Program (WGYP) mobilizes the extensive opportunities of the Wharton academic community to educate and inspire pre-collegiate students to explore business practices, analyze the world's complex challenges, and take the first steps in becoming leaders who will transform the global economy. Through direct programming offered on-campus and online to students, global student competitions, publication of an online business journal for teenagers, and educator engagement, the program engages thousands of high school students and teachers annually.

WGYP is seeking an Administrative Coordinator to oversee communications, operations, and delivery of the Wharton Pre-Baccalaureate Program, a new program offering designed to introduce high-achieving high school students to credit-bearing coursework at the Wharton School. The Administrative Coordinator will have a diverse set of responsibilities including application review, coordinating registration and billing, facilitating student support services, and overseeing department and instructor communication. We are looking for a highly-organized individual who has excellent writing, communication, and interpersonal skills. The Coordinator is an integral and active member of the WGYP team.


Registration and Billing

  • Facilitate the student record creation and course registration processes
  • Import necessary feeder files/data for student billing
  • Process manual tuition adjustments
  • Audit billing records and payments in accordance with Bursar's billing timelines

Student Support
  • Coordinate the student advising, registration and access point setup process for Pre-Baccalaureate students
  • Ensure student understanding of, and access to, relevant university learning resources
  • Along with WGYP team, serve as academic advisor for Pre-Bacc students, guiding them in course selection and information review
  • Monitor and respond to student inquiries in timely manner

Application Review and Data Collection
  • Support admissions committee in application review, lead revision of admission criteria documents, and train new reviewers on app review process
  • Create, revise, and export timely reports on application and program enrollment data, course registration data, and financial records

Administrative Coordination
  • Coordinate with academic departments and course instructors to roster courses, draft offer letters, and update course syllabi
  • Edit website and marketing materials to ensure quarterly course offerings are updated
  • Coordinate the communication and processing of federal and state background checks required for working with minors to relevant instructional staff
  • Support development, operations, and delivery of individual and cohort-based courses
  • Work with Courseware team to ensure quarterly course management and revision within Canvas

  • H.S. Diploma or GED Required, with 5-7 years of related experience or equivalent combination of education and experience. Bachelor's Degree highly preferred.
  • Ability to multi-task priorities in a fast-paced environment
  • Excellent writing, proofreading, and professional communication skills
  • Excellent organizational skills
  • Work successfully both independently and as part of a team
  • Experience working in an educational institution (higher education and/or secondary) preferred
  • Previous experience using Microsoft Office suite particularly Excel and PowerPoint, SalesForce, and Campaign Monitor

Please submit resume + cover letter with your application.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Wharton School

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit:

To apply, visit

Copyright ©2017 Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time