Sr. Grant Manager, Non-Industry, BGRO Clinical Departments - Georgetown University Medical Center

Job description

Sr. Grant Manager, Non-Industry, BGRO Clinical Departments - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The Sr. Grant Manager position is responsible for the oversight of all financial management functions within the BGRO Clinical Departments including but not limited to managing funds described as: Sponsored Research ( 1802 ). Knowledge and applicability of 0MB Circulars A-2 J, A-110. and A-133 as appropriate to the extramural award process is a critical part of the daily management and analysis functions. Responsibilities of the Sr. Grant Manager include:

  • Assists faculty in analysis, management, and reconciliation of all GMS work-tags and subcontracts.
  • Serves as the administrative liaison with Federal, State and Corporate sources of funding to include providing timely information related to portfolio health to the BGRO Director.
  • Responsible for completing the monthly sponsored project reconciliation process.
  • Manages journals/cost transfers, coordinates effort reporting, purchasing, and prepares and tracks invoices, FFR's, close-outs and spend analysis are completed by this position along with any additional data requested by the Faculty.

Work Interactions

This position will interact with high level administrators, faculty, staff, and students.

  • Bachelor's degree in Business Administration, Finance, or an Accounting field is required, Masters preferred.
  • Strong finance, accounting, and analytical background. Minimum 5-7 years' experience to include demonstration of progressive work experience.
  • Demonstrated skill in administrative and financial management in particular - working knowledge of Federal 0MB Circulars A-21, A-110 and A-133 as well as extramural funding. Knowledge of Federal regulations. Prefer Certified Research Administrator.
  • Ability to interact well with community and University Officials, faculty, staff, and students.
  • Ability to express information clearly and concisely both orally and in writing.
  • Must be able to assimilate data, communicate effectively, exercise sounds judgment and discretion, understand comprehensive financial systems, including but not limited to GMS, Excel, BOX, and Word.
  • Must have a working knowledge of financial management tools and a working knowledge of grants management.
  • Must have excellent written and oral communication skills. Must be able to work well under pressure with a diverse population. Must be able to muli-task and prioritize workload and handle difficult situations (e.g., reductions in funding) with tact, diplomacy and discretion.

Sponsored Project Management

As a Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures.

Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to:
  • Review and reconcile expenses on the Award Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts;
  • Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy;
  • Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances;
  • Review the calculation of indirect cost recovery to ensure accuracy;
  • Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents;
  • Complete the Financial Status Report (FSR) worksheets timely and accurately; and
  • Ensure that payments to subrecipients are reviewed and processed in a timely manner.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time