Campus Business Officer (Temporary), Office of the Provost Georgetown University

Job description

Campus Business Officer (Temporary), Office of the Provost Georgetown University

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


Campus Business Officer (Temporary), Office of the Provost - Georgetown University

The Campus Business Officer, reporting to the Campus Director of HCM Planning and Operations, has responsibilities that include but are not limited to:

Process and execute contracts, requisitions, purchase orders, journal transfer, and expense and travel reimbursements for Academic Support Units:

  • Perform the role of “Cost Center Buyer,” “Requisitioner,” and “Expense Preparer” in GMS for select Academic Support Units at the Main Campus
  • Initiate requisitions to procure goods and/or services
  • Initiate and execute contracts and purchase orders in compliance with University policies and Purchasing guidelines; and correspond with Purchasing and vendors as needed
  • Ensure receipt of goods and services and resolve variances between orders and products received; coordinate the submission of supporting documentation required for the timely processing of payables in conjunction with Financial Affairs; and research payment inquiries when needed and facilitate the resolution of discrepancies when applicable
  • Prepare and process expense and travel reimbursements, as well as ProCard Allocations
  • Ensure transactions keyed in GMS are completed as expected in a timely manner
  • Escalate and expedite critical issues as necessary
  • Check and resolve unclaimed wire/ACH lists and reconcile Accounts Receivables

Review and recording of financial transactions for Academic Support Units:
  • Review supporting documentation for transactions initiated within select units; and ensure that documentation is complete, legible, and sufficiently explains the who, what, where, when and why pertaining to each transaction
  • Follow up with administrator and/or initiator if supporting documentation is insufficient; and follow up as needed to complete the request
  • Initiate journal transfers to execute inter-unit/campus fund transfers; and initiate journal transfers to correct or adjust accounting details for posted financial transactions as needed

Reconciliation, periodic reporting of metrics, and assessment of data integrity:
  • Reconcile assigned accounts including but not limited to ProCards, BARs, and PCI merchant activity
  • Review gift/grant to address any low or negative remaining balances
  • Provide monthly metric reports to assigned departments to document efficiency
  • Work with units to provide monthly status updates regarding the reallocation of ProCard transactions
  • Review and disseminate reports to assess data integrity and take corrective action to resolve any issues

  • Bachelor's degree
  • 4 to 5 years of demonstrated experience in accounting, financial analysis, budget development, purchasing, expense reporting, and reconciliations
  • Strong interpersonal skills, excellent communication skills (both verbal and written), and the ability to prioritize and perform multiple tasks simultaneously with little supervision
  • Ability to use initiative, resourcefulness, and independent judgment to complete assignments in a timely manner
  • Demonstrated experience working with automated accounting systems to complete business tasks
  • Advanced Microsoft Excel skills

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS ( using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected].

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at or view the online interactive benefits guide for more information.

To apply, visit

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Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time