Administrative Coordinator, Annenberg School for Communication

Job description

Administrative Coordinator, Annenberg School for Communication

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Administrative Coordinator, Annenberg School for Communication

Job Profile Title
Administrative Coordinator

Job Description Summary
Reporting to the Senior Research Manager, the Administrative Coordinator will provide day-to-day administrative support to the Director and Senior Research Manager at the Center for Advanced Research in Global Communication (CARGC) at the Annenberg School for Communication. The position combines administrative and communication duties.

Job Description

Examples of the daily work requirements include: tracking and managing the operating budget; arranging travel, including booking complex international air travel for CARGC staff and visitors; preparing complex travel itineraries for the Director; preparing and processing domestic and international expense reports and speaker payments; setting up Center meetings; managing the Director's commitments and deadlines; managing the Center's space at 3901 Walnut St.; updating CARGC content on the ASC website and CARGC mailing list; updating CARGC social media content; responding to general inquiries; processing visas for postdoctoral and faculty fellows; and processing ProCard transactions. The Administrative Coordinator will also work closely with Annenberg staff, students, and faculty organizing symposia, workshops, and other events, which includes coordination of travel for participants and attendees, preparation of conference materials, arranging catering, etc.

The Administrative Coordinator also provides research coordination on Center publications, including coordination with authors, editors, and publishers; communication and outreach, including Center website content creation and updating social media communication; and serves as the first and primary CARGC contact for postdoctoral and faculty fellows.


Applicants should have a bachelor's degree and a minimum of 3 - 5 years of professional experience, or an equivalent combination of education and experience, preferably in public affairs communication, event management, and non-profit administration. A demonstrated interest in international affairs, including time spent traveling, working, or studying abroad, is a plus. Applicants should be familiar with web-based publication and promotion tools, comfortable working with MS Office software, including Word, Excel, and PowerPoint, and be comfortable using a content management system for the Center website. Applicants must be highly organized and able to manage tasks in an efficient and structured manner. Position requires excellent time management skills and the ability to prioritize and follow through with tasks and work. Attention to detail and problem-solving skills are required. Must have the ability to work independently and function as part of a team. Working knowledge of Penn financial systems, policies and procedures preferred.

A cover letter and resume are required. Please upload as one document.

Working Conditions
Office, Library, Computer Room

Physical Effort
Typically sitting at a desk or table

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
Annenberg School for Communication

Pay Range
$20.00 - $36.00

Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

  • Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
  • Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
  • Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
  • Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
  • Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
  • Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
  • Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
  • University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
  • Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
  • Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
  • Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
  • Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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Job No:
Posted: 6/7/2021
Application Due: 6/7/2033
Work Type: Full Time