Admin. Asst. for the Div. of Lib. Arts & Humanities

Location
Salisbury, NC, US
Posted
Jun 07, 2021
Employment Type
Full Time
Institution Type
Four-Year Institution

 Position

Administrative Assistant

Division:

Division of Liberal Arts & Humanities

Reports to:

Division Dean

Position Summary

 

Livingstone College is seeking an Administrative Assistant to create and maintain a professional office environment that will promote efficiency and support the daily operations of the Division of Liberal Arts & Humanities.

Essential Duties & Responsibilities

 

The results you will deliver each day that matter most!

Responsibilities include (but are not limited to):

  • Providing administrative support to the Division Dean, department chair, coordinator/director, faculty, staff, and students in respective departments;  Maintain calendars, appointments, filing system, travel arrangements, office supplies, printing and correspondences as deemed appropriate and necessary.     Serve as receptionist to department office suite and maintain department surroundings in a clean and professional manner, including bulletin boards.  Provide leadership in hiring, training, and supervising student workers. 
  • Take minutes at division/department and subcommittee meetings as assigned; prepare agendas and minutes, distribute and maintain records of all meeting documents.  Maintain mailing and contact lists for division/department full-time and part-time faculty, staff, students, and various community members.
  • Review and edit division/department programs and faculty information on websites to ensure accuracy of information across platforms; Coordinate technology support and training requests; Serve as point of contact for hardware and software support and repair issues;
  • Under broad supervision, oversee and coordinate the master schedule of classes for the division including accompanying textbook adoptions and desk copy requests.
  • Assist Division Dean with program specific requirements, including preparation, editing, and disbursement of program, accreditation, and evaluation documents; Advising students of standard program coursework, prerequisites and testing requirements; Respond appropriately to all prospective, current, and alumni student requests and concerns; Assist with planning, set-up, coordination, and dissemination of information as may be deemed appropriate and necessary.
  • Assist the Admissions Coordinator in recruitment activities as assigned.  Maintain appropriate student records and reports; Participate in student recruitment and retention activities.
  • In consultation with the Division Dean and business office, monitor department budget on a monthly basis, including travel expenses, office supplies, program specific student funding/awards/scholarships, work study, and division specific expenditures.  Receive approval for purchasing requests, place orders, track, and troubleshoot.
  • Perform all other duties as assigned.

Education/ Experience

 

What you will need to be successful!

  • Bachelor’s degree required. 
  • A minimum of three years successful work experience as administrative assistant or office manager;
  • Other skills and abilities include strong written and oral communication skills and a working knowledge of Office Suite;
  • Positive employee evaluations of work ethics, attendance, and performance.

Life at Livingstone College

 

Why we believe you will love working at Livingstone College!!

Livingstone College is a private, four year liberal arts institution founded in 1879 by the African Methodist Episcopal Zion Church. Secured by a strong commitment to quality instruction, the College offers excellent liberal arts and religious education programs for students designed to develop their potential for leadership and service to a global community.

 

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